J065--Stryker Procare Endoscopy Service

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This is a Request for Quote (RFQ) and the solicitation number is 36C26021Q0003. The Government anticipates awarding a firm-fixed price base plus 4 option year service contract resulting from this solicitation.

3. This is a BRAND NAME only solicitation for Stryker Procare Preventive Maintenance. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-07 effective August 31, 2020.

4. This solicitation is 100% set-aside for Service-Disabled Veteran Owned Businesses (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22 million and the PSC is J065.

All interested companies shall provide quotations, including pricing for an additional 4 option years of service). Clauses 52.217-9 (Option to extend the Term of Contract) and 52.217-8 (Option to Extend Services) are included as a part of this solicitation.

5. Services Needed:

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

12.00

MO

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PROCARE SERVICE FOR FOUR 1488 HD 3 CHIP CAMERA CONTROL UNIT (CCU) BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 1488010000

OY 1:

OY 2:

OY 3:

OY 4:

0002

12.00

MO

__________________

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PROCARE SERVICE 1488 HD 3-CHIP CAMERA HEAD WITH INTEGRATED COUPLER BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 1488610122

OY 1:

OY 2:

OY 3:

OY 4:

0003

12.00

MO

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PROCARE SERVICE FOR 8 VISIONPRO SYNK 26" WIRELESS LED DISPLAY BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 240031000

OY 1:

OY 2:

OY 3:

OY 4:

0004

12.00

MO

__________________

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PROCARE SERVICE FOR 4 SDC3 BASE SYSTEM BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 240060100

OY 1:

OY 2:

OY 3:

OY 4:

0005

12.00

MO

__________________

__________________

PROCARE SERVICE FOR 4 SDP 1000 BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 240080230

OY 1:

OY 2:

OY 3:

OY 4:

0006

12.00

MO

__________________

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PROCARE SERVICE FOR 4 PNEUMO SURE XL HIGH FLOW INSUFFLATOR BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 620040610

OY 1:

OY 2:

OY 3:

OY 4:

0007

12.00

MO

__________________

__________________

PROCARE SERVICE FOR 2 HD 5MM 0?? LAPAROSCOPE, AC BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502539010

OY 1:

OY 2:

OY 3:

OY 4:

0008

12.00

MO

__________________

__________________

PROCARE SERVICE FOR 2 HD 5MM 30?? LAPAROSCOPE, AC BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502539030

OY 1:

OY 2:

OY 3:

OY 4:

0009

12.00

MO

__________________

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PROCARE SERVICE FOR 1 HD 4MM X 30 ARTHROSCOPE SPEEDLOCK A/C BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502104030

OY 1:

OY 2:

OY 3:

OY 4:

0010

12.00

MO

__________________

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PROCARE SERVICE FOR 1 SYNK WIRELESS TRANSMITTER BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 240031010

OY 1:

OY 2:

OY 3:

OY 4:

0011

12.00

MO

__________________

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PROCARE SERVICE FOR 3 CROSSFIRE CONSOLE BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 475000000

OY 1:

OY 2:

OY 3:

OY 4:

0012

12.00

MO

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PROCARE SERVICE FOR 3 CROSSFIRE FOOTSWITCH BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 475000100

OY 1:

OY 2:

OY 3:

OY 4:

0013

12.00

MO

__________________

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PROCARE SERVICE FOR 3 CROSSFLOW CONSOLE BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 450000000

OY 1:

OY 2:

OY 3:

OY 4:

0014

12.00

MO

__________________

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PROCARE SERVICE FOR 4 PACKAGING, FORMULA SHAVER (HAND CONTROL) BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 375704500

OY 1:

OY 2:

OY 3:

OY 4:

0015

12.00

MO

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PROCARE SERVICE FOR 1 TPS SMALL JOINT HANDPIECE BASE: 10/23/2020-10/22/202

LOCAL STOCK NUMBER: 275601500

OY 1:

OY 2:

OY 3:

OY 4:

0016

12.00

MO

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PROCARE SERVICE L9000 LIGHT SOURCE BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 220210000

OY 1:

OY 2:

OY 3:

OY 4:

0017

12.00

MO

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PROCARE SERVICE 4 2.7MM X 30DEG STUBBY, A/C BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502244030

OY 1:

OY 2:

OY 3:

OY 4:

0018

12.00

MO

__________________

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PROCARE SERVICE 2 HD 4MM X 0?? ARTHROSCOPE SPEEDLOCK A/C BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502104010

OY 1:

OY 2:

OY 3:

OY 4:

0019

12.00

MO

__________________

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PROCARE SERVICE 10 PRECISION IDEAL EYES 5.5MM 0, HD AUTOCLAVABLE LAPAROSCOPE 30CM BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502503010

OY 1:

OY 2:

OY 3:

OY 4:

0020

12.00

MO

__________________

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PROCARE SERVICE 10 PRECISION IDEAL EYES 5.5MM 30, HD AUTOCLAVABLE LAPAROSCOPE 30CM BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502503030

OY 1:

OY 2:

OY 3:

OY 4:

0021

12.00

MO

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PROCARE SERVICE 6 HD 4MM X 70?? ARTHROSCOPES, SPEEDLOCK, A/C -BASE: 10/23/2020-10/22/2021

LOCAL STOCK NUMBER: 502104070

OY 1:

OY 2:

OY 3:

OY 4:

GRAND TOTAL

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6. Statement of Work:

Stryker Pro-Care Maintenance

1). SCOPE OF WORK:

Contractor to provide on-site preventative maintenance and repair services on the same day as required, included but not limited to all labor, certified service technicians, travel, living expenses, maintenance materials and service, and tools, parts necessary to perform the required service in accordance with the manufacturer s service manuals for the equipment listed herein. This requirement is subject to inspection and verification by the assigned Contracting Officer s Representative (COR).

a. An unlimited number of repairs of the Stryker Endoscopy Equipment, including labor and parts, regardless of fault, except as provided in subsection (b) below;

b. Replacement equipment for the Stryker Endoscopy Equipment, if necessary. Stryker Endoscopy shall have sole discretion to determine whether the Stryker Endoscopy Equipment shall be repaired or replaced;

c. Use of loaner equipment to replace the Stryker Endoscopy Equipment during repair, except where the item is handled through Stryker Endoscopy s repair / replace program; and

d. Prioritized repairs over non-contracted customers, with no additional administration or approval process.

e. Will provide software upgrades.

f. Will provide a system image DVD, of the current version, to reimage disk drive prior to return for repair.

g. Any hard drives removed from system will remain VA property.

Components include but are not limited to the following: technical support 7 days per week, 24 hours per day. Support and any work done must be warranted by Stryker. Support is for the below equipment:

2). SECURITY CONCERNS:

a. Contractor will check in with VHA Police Services upon arriving on station and prior to reporting to Surgery Services, or BioMed Service, to begin work.

b. Contractor will complete the VHA Privacy and HIPAA training prior to commencing work on this contract.

c. Unless contractor is issued a Personal Identification and Verification (PIV) badge, contractor will be escorted at all times while in non-public areas.

d. Contractor will not remove any storage media (disk drives, flash drive ) from the facility.

3). DEFINITIONS:

a. Contracting Officer (CO) - The person executing this contract on behalf of the Government with the authority to enter into and administer contracts and make related modifications, determinations and findings.

b. Contracting Officer s Representative (COR) - A person who takes necessary action to ensure the contractor performs in accordance with and adheres to the specifications contained in the contract, and to protect the interest of the Government. Any indication of non-compliance shall be promptly reported to the CO in order that appropriate action can be taken.

c. Normal Duty Day: Monday through Friday, except for Federal Holidays, 8:00 a.m. -5:00 p.m.

d. Preventative Maintenance Checks: Those procedures which ensure the equipment and software are operating within manufacturers specifications

4). PERIOD OF PERFORMANCE (POP): The period for this contract will be a base plus four option years as outlined below:

a. Base: 10/23/2020 10/22/2021

b. OY 1: 10/23/2021 10/22/2022

c. OY 2: 10/23/2022 10/22/2023

d. OY 3: 10/23/2023 10/22/2024

e. OY 4: 10/23/2024 10/22/2025

5). DELIVERABLES: Contractor will provide a service report to the facility COR within 5 business days of any service call or upgrade that is performed.

(end SOW)

7. Place of Performance/Place of Delivery

Boise VA Medical Center

500 West Fort St

Boise, ID

Postal Code: 83702

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

8. FAR 52.212-1, Instructions to Offerors Commercial Items , applies to this acquisition and the following clauses and instructions are added as addenda:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

52.204-7

Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

(a) Gray market items are Original Equipment Manufacturers (OEM Stryker) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

9. FAR 52.212-2, Evaluation-Commercial Items , applies to this acquisition. the following factors shall be used to evaluate offers:

(a) Price (utilizing format of paragraph (v) above):

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Please include option year pricing.

(b) Proof of Meeting the Special Standards of Responsibility:

The offeror must provide proof of being an authorized distributor of the manufacturer to be considered for award

10. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

11. FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)

ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum:

52.203-17

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

52.204-4

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-13

System for Award Management Maintenance (OCT 2018)

52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

852.212-72

Gray Market and Counterfeit Items (MAR 2020) (DEVIATION)

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020). The following clauses are incorporated by this clause:

852.203-70

Commercial Advertising

852.219-10

852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

852.219-74

Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

852.232-72

Electronic Submission of Payment Requests.

852.270-1

Representatives of Contracting Officers

12. The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note)

52.219-28

Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2))

52.222-3

Convict Labor (JUN 2003) (E.O. 11755)

52.222-19

Child Labor Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126)

52.222-21

Prohibition of Segregated Facilities (APR 2015)

52.222-26

Equal Opportunity (SEP 2016) (E.O. 11246)

52.222-35

Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)

52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

52.222-37

Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

52.222-50

Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627)

52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

52.225-3

Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)

52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

52.232-33

Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332)

13. There are no additional contract requirements, terms or conditions.

14. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

15. Quotes must be emailed to robert.hamilton8@va.gov and received no later than 12pm PST on 10/05/2020. Quotes may be submitted on this document or the vendor s own form.

No late quotations will be accepted. The Government intends to make award without discussions.

16. For information regarding the solicitation, please contact Robert Hamilton at Robert.hamilton8@va.gov.