J065--Sole Source Notice - IVUS Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 (VISN 21) has issued a Sole Source Notice for maintenance services related to an iLab Polaris Ultrasound Imaging System. The notice indicates the agency's intent to award a firm fixed-price contract directly to Boston Scientific Corporation for comprehensive preventative and unscheduled maintenance services. This special notice is classified under the Surgical and Medical Instrument Manufacturing NAICS category and specifically falls under the Product Service Code for medical equipment maintenance. The solicitation is identified by the number 36C26125Q0549 and was posted on May 28, 2025, with a response deadline of June 6, 2025. The contract will cover maintenance services for a specialized medical imaging system used within the Veterans Affairs healthcare network.

The primary objective of this special notice is to secure maintenance services for the iLab Polaris Ultrasound Imaging System with a focus on ensuring operational reliability and equipment performance. Contractors are expected to provide comprehensive preventive maintenance, with services to be performed Monday through Friday from 8:00 AM to 5:00 PM, excluding federal holidays. Key requirements include a 24-hour response time for service calls, full parts replacement using original manufacturer components, and maintenance that meets NFPA, UL, VA, and CDRH standards. The contract aims to maintain equipment uptime as close to 100% as possible, with the contractor required to provide detailed documentation for each service visit. While the notice appears to be structured as a sole source procurement favoring Boston Scientific Corporation, interested parties are invited to submit capabilities and authorization letters demonstrating potential service capacity. The contract will utilize a firm fixed-price structure, emphasizing predictable and comprehensive maintenance support for critical medical imaging equipment.