J061--Emergency Generator Maintenance Services

The Department of Veterans Affairs Veterans Health Administration (VA VISN-16) is soliciting proposals for Emergency Generator Maintenance Services for a 600kW Caterpillar generator located at their South-Central VA Health Care Network main office in Ridgeland, Mississippi. The solicitation seeks a small business to provide comprehensive generator maintenance, including quarterly, semi-annual, and annual preventative maintenance, emergency maintenance, and contingency planning. Key contract requirements include maintaining 24/7/365 equipment availability, providing a four-hour on-site emergency response time, conducting fluid analysis and inspection reporting, and performing a three-year Level III generator service with a 4-hour load bank test. The VA will evaluate proposals based on a comparative analysis of technical capability, past performance, and competitive pricing. Quotes are due by June 9, 2025, at 12 pm CT, with the contract period spanning a base year from October 1, 2025, through September 30, 2026, and potential four additional one-year option periods extending through September 30, 2030.

The solicitation is not set aside for any specific small business designation, though it is targeted at small businesses. While no incumbent contractor is explicitly named, the solicitation includes a Past Performance Questionnaire and References template that requires offerors to provide three references demonstrating prior experience in generator maintenance services. The specific budget range is not disclosed, but the contract will follow wage determinations for Madison County, Mississippi, which outline specific hourly rates and benefits for various job classifications. The place of performance is the South-Central VA Health Care Network main office in Ridgeland, Mississippi, with the primary focus on maintaining a single 600kW Caterpillar generator. The contract is categorized under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, and PSC code J061 for Maintenance/Repair/Rebuild of Electric Wire and Power Distribution Equipment.