J041--Chiller EIS Module Replacement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is seeking a contractor to replace the Electronic Control Module (ECM) for a Caterpillar G3412TA gas engine driven centrifugal chiller located at the VA New York Harbor Healthcare System's Brooklyn medical facility. The solicitation (36C24225Q0576) requires a specialized contractor to perform comprehensive chiller module replacement services, including shutting down the chiller, draining coolant, removing the old 10R-8103 Electronic Control Module, installing a new module, reconnecting coolant lines, refilling the unit, and conducting functionality testing. Contractors must provide manufacturer's warranty information and complete VA Privacy Training as part of the project requirements. The quote submission deadline is 4:30pm ET on June 2, 2025, with quotes to be emailed directly to Christopher Weider. While specific evaluation criteria are not explicitly detailed, contractors will need to demonstrate technical capability to perform the specialized machinery repair and maintenance work.

The contract opportunity is set aside specifically for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a size standard of $12.5 Million and NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance. The period of performance is relatively short, spanning from June 23, 2025 through July 25, 2025, with services to be performed during standard business hours of 8:00am - 4:30pm. The work will be conducted at the VA New York Harbor Healthcare System's Brooklyn medical facility, focusing on a precise and technical replacement of critical chiller infrastructure. While no specific incumbent contractor is mentioned, the solicitation indicates this is a targeted, specialized maintenance project with clear technical specifications. The project falls under the PSC Category J041 for Maintenance/Repair/Rebuild of Refrigeration, Air Conditioning, and Air Circulating Equipment, suggesting a very specific scope of work requiring expert-level technical expertise.