Intent to Sole Source

Added: Jul 22, 2015 2:45 pm The National Archives and Records Administration (NARA) hereby cancels this Notice of Intent to Sole Source with Eastman Kodak for the purchase of film stock.  If you have any questions, you may contact the Contract Specialist, Cynthia Jones, at cynthia.jones@nara.gov or by phone at 301-837-1860.

Added: Jul 07, 2015 9:13 am Special Notice

It is the intent of the National Archives and Records Administration (NARA) to enter into a firm fixed price purchase order with Eastman Kodak to purchase Kodak film stock.

The proposed action will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items. The NAICS code is 325992. The proposed action is for supplies for which the Government intends to solicit and negotiate under the authority of FAR 6.302, only one responsible source and no other supplies or services will satisfy agency requirements.

Interested persons may identify their interest and capability to respond to the requirement or submit quotations no later than 12:00 p.m. eastern time July 29, 2015. This notice of intent is not a request for competitive quotations. However, all quotations received after the date of publication of this synopsis and prior to 12:00 p.m. eastern time July 29, 2015, will be considered by the Government. A determination by the Government not to compete this proposed purchase order based upon responses to this notice is solely within the discretion of the Government. This purchase order will be awarded using simplified acquisition procedures in accordance with FAR Part 13. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred in responding to this notice. Direct any questions regarding this announcement in writing to Ms. Cynthia Jones no later than 12:00 p.m. eastern time July 17, 2015.

Points of Contact: Cynthia Jones, Contract Specialist, 301-837-1860, cynthia.jones@nara.gov; Santo Plater, Contracting Officer, 301-837-2059, santo.plater@nara.gov. Place of Delivery: National Archives and Records Administration, 8601 Adelphi Road, College Park, MD 20740.

See attachment 1 - Justification for Other Than Full and Open Competition

Attachment 1

FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements (41 U.S.C. 3304(a)(1))

National Archives and Records Administration
8601 Adelphi Road
College Park, MD 20740-6001

Eastman Kodak Film Stock

I. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A "JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION"

See Page 1

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

We are requesting to purchase Eastman Kodak Film Stock for the preservation of the Motion Picture Collection. Purchasing this film stock will not only make it possible to preserve the records, but also to make them accessible for individual researchers and the public at large. Eastman Kodak is the only supplier of this particular duplicating positive and panchromatic negative film required to work in conjunction with old originals. Fuji and AGFA, the other companies who manufactured film stock in the past no longer create any motion picture film stock.

III. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEEDS (INCLUDING THE ESTIMATED VALUE)

The NARA Motion Picture Preservation Laboratory requires specialized film stock for its preservation operations related to old, deteriorated motion picture film. This film stock is required for continuing operations in the NARA motion picture preservation laboratory.

The following film stock is needed:
Kodak 16mm 3378 sound recording film stock, order number 8910663 - 100 reels
Kodak 16mm 3273 color internegative film stock, order number 8002743 - 48 reels
Kodak 16mm 3383 color print film stock, order number 1524537 - 50 reels
Kodak 35mm 2383 color print film stock, order number 8523581 - 38 reels
Kodak 35mm 2234 fine grain negative film stock, order number 8436354 - 75 reels
Kodak 35mm 2366 fine grain print film stock, order number 1336361 - 100 reels

The total estimated value is: $

IV. AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION.

41 U.S.C. 3304(a)(1) -"Only One Responsible Source" as implemented by FAR 6.302-1.

V. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED

This acquisition meets the authority of FAR 6.302-1 which states that this authority may be used "when the supplies or services required by the agency are available from only one responsible source, or,...from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for." See above II.

VI. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202 APPLIES.

Eastman Kodak is the only supplier of this particular duplicating positive and panchromatic negative film required to work in conjunction with old originals. Fuji and AGFA, the other companies who manufactured film stock in the past no longer create any motion picture film stock. A notice of intent to sole source will be posted on Federal Business Opportunities for 15 days.

VII. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE.

The cost to NARA is the same cost as that provided to any other user of motion picture
film - both in the private sector as well as the federal government (Library of Congress). Based on the information provided, the anticipated cost will be fair and reasonable.

VIII. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

Market research has been conducted to determine whether or not there are other manufacturers of 16mm black and white motion picture film stock. Fuji no longer makes motion picture film stock and Agra does not manufacture black and white film stock.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION. SEE FAR 6.303-2(a)(9)

Eastman Kodak is the only supplier of this particular duplicating positive and panchromatic negative film required to work in conjunction with old originals. Fuji and AGFA, the other companies who manufactured film stock in the past no longer create any motion picture film stock.

X. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION

N/A

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED

N/A

XII. CONTRACTING OFFICER CERTIFICATION THAT THE JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF THE CONTRACTING OFFICER'S KNOWLEDGE AND BELIEF

See Page 1.