Instrumentation Maintenance for Alpha, Beta, and Gamma Radiation Detection

Added: Jul 13, 2016 10:57 am  NOTICE: This is a Sources Sought Notice to determine any potential sources for information and planning purposes only.  AMIC Det 2 OL/PKA (Patrick AFB, Florida) is seeking information from potential sources for Canberra Radiation Equipment Maintenance.

1.1 The purpose of this sources sought is to perform market research to determine if responsible sources exist, and to assist in determining if this effort can be competitive and/or a total Small Business Set-Aside. The proposed North American Industry Classification systems (NAICS) Code is 811219 (Other Electronic and Precision Equipment and Maintenance), which has a corresponding size standard of $20.5M. The Government will use information received in response to this notice to determine the best acquisition strategy for this procurement. The Government is interested in all small businesses to include 8(a), Service Disabled Veteran­ Owned, Hubzone, and Women-Owned small business concerns. The Government requests that all interested parties respond to this notice if capable and to identify your small business status for the identified NAICS code. Provide any anticipated teaming arrangements or information regarding your plans to use a joint venture. Additionally, provide a description of similar services offered to the Government or to commercial customers within the past three years. Any response involving teaming agreements should delineate between work that could be accomplished by the prime and the work that could be accomplished by the teaming partner(s).

The information requested by this sources sought will be used within the Air Force (AF) to facilitate decision-making and will not be disclosed outside the agency. Firms choosing to respond to this Sources Sought Synopsis are cautioned that this is not a Request for Proposal (RFP).

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. The AF will not be obligated to pursue any particular acquisition or alternative as a result of this Sources Sought. Responses to this notice will not be returned or replied to. Not responding to this source sought does not preclude participation in any future solicitation, if one is issued.

Proprietary information and trade secrets, if any, must be clearly marked on all submitted materials. Information received that is clearly marked proprietary will be handled accordingly. Be advised that all submissions become Government property and will not be returned. All Government and contractor personnel reviewing responses will have signed non-disclosure agreements and understand their responsibility to properly use and protect proprietary information from unauthorized disclosure as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

Service Description.

The Air Force Applications Center (AFTAC) and AMIC Det 2 OL/PKA (Patrick AFB, FL) are conducting Market Research for non-personal services. This Sources Sought is one of the elements of our Market Research, and it will be used to determine the acquisition approach.

AFTAC's Ciambrone Laboratory/TLM branch uses Canberra brand radiation detection instruments to detect alpha, beta, and gamma radiation. These instruments utilize the Canberra brand hardware and software to provide the most accurate and precise results.

The contractor shall provide qualified and trained personnel to provide the following maintenance for Canberra brand alpha, beta, and gamma radiation detection instrumentation.

-Total of SIX (6) On-Site Weeks per year - Unscheduled Site Critical Emergency Visits

Non-Consumable Replacement/Repair Parts Included

Priority Toll-Free Technical Support and Remote Assistance during Standard Business Hours

All required repairs and replacement parts for equipment listed on the Equipment List

Software updates, media, licenses, and documentation for systems listed on the Equipment List

The Government is contemplating Firm Fixed Price contract. Additionally, the anticipated performance would be one (1) base year and four (4) option years. Currently there is no timeframe for the potential RFP releases. 

Information Requested (Please limit all submissions to 10 pages, including cover letter).

Company Information: Company name, mailing address, telephone number(s), point of contact name(s), e-mail address, CAGE code, DUNS Number, and Business size.  For small businesses include socioeconomic status (e.g. 8(a), Hubzone, etc.)

Contract Type: Identify any contract vehicle that would be available to the Government for the procurement of these products and services, to include General Service Administration (GSA), GSA MOBIS, NASA SEWP, Federal Supply Schedule (FSS), or any other Government Agency contract vehicle.

Major Risks:  Identify any major performance, schedule, or cost risk anticipated at this time.

Please submit your capabilities packages to the Contracting Officer Mary S. Nichols at mary.nichols@us.af.mil. Responses must be submitted no later than 2:00 p.m. Eastern Daylight Time on 2 August 2016. No facsimile responses will be accepted. The Government will not award a contract solely on the basis of this Sources Sought, nor will it reimburse the contractor for any costs associated with preparing or submitting a response to this notice. Questions may be directed to the Contracting Officer, at the above listed e-mail address NLT 26 July 2016.

4.0. Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.201-910 1 Ombudsman {Apr 2014)

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals the source select ion process, or the adjudication of protests or formal contract disputes.  The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Christopher S. Williams, OL KC AFICA, 129 Andrews Street, Suite 102, Langley AFB, VA 23665-2769 , Telephone : (757)764-2769 , FAX: (757)764-6512 , Email: christopher.williams.196@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting),  SAF/AQC , 1060 Air Force Pentagon, Washington DC 20330-1060 , phone  number (571)  256-2395, facsimile number (571) 256-2431 .

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5.0 Questions

Questions regarding this announcement shall be submitted in writing by e-mail to the Contracting Officer's, e-mail address identified in paragraph 3.4. Verbal questions will NOT be accepted. Questions will be addressed by posting responses to the FedBizOpps website; accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after 2:00 p.m. Eastern Daylight Time on 26 July 2016 will be answered.

6.0 Disclaimer

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP). IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.  NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.