Hitachi Hardware and Installation/Integration

Added: Jan 02, 2018 12:26 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 88310318Q00029 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 effective January 19, 2017.

This is a full and open RFQ under NAICS 541519, Other Computer Related Services CONTRACT LINE ITEM NUMBER(S): See Attachment 1, Schedule of Prices. REQUIREMENT: The National Archives and Records Administration (NARA) has a requirement to obtain Hitachi Hardware/Software plus installation and integration services for the quoted hardware/software. This is a Brand Name requirement.

PERIOD OF PERFORMANCE: The period of performance is no longer than 7 days ARO.

The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant purchase order, with the exception of FAR provisions which will be removed prior to award: FAR provision 52.212-1, Instructions to Offerors - Commercial Items (Jan 2017). Addenda: Delete paragraph (h), Multiple Awards. - see below for additional quotation submission instructions.

EVALUATION (In lieu of FAR provision 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR 13.106, Soliciting Competition, Evaluation of Quotations or Offers. Selection of the Contractor for award of this purchase order will be based on NARA's assessment of the best overall value to the Government. Accordingly, best value for this purchase order will be obtained through a lowest price technically acceptable evaluation. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor's quotation entitled "Exceptions". The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions of this procurement. For evaluation purposes, the Total Purchase Order Firm-Fixed Price will be used to evaluate price.

FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items (Jan 2017) - The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. FAR clause 52.212-4 is incorporated by reference, Contract Terms and Conditions - Commercial Items (Jan 2017) - see Attachment 3, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4). FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Nov 2017) - see Attachment 4, FAR Clauses for the full text of this clause and for additional applicable FAR clauses. Full text provisions and clauses can be found at http://www.acquisition.gov.

QUOTATION DUE DATE: Quotations must be received by 12:00 PM ET on 1/5/18. Failure to submit quotations by the due date and time may result in rejection of the quotation as untimely. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security.

QUOTATION SUBMISSION INSTRUCTIONS: This is a brand name requirement. Therefore, quotations for other than Hitachi products will not be considered. Contractors must submit proof, in writing from the Original Equipment Manufacturer (OEM), of its status as an Authorized/Certified reseller of the maintenance support required. Contractors must also submit a completed copy of Attachment 1, Schedule of Prices with its quotation. The contractor's quotation will be technically unacceptable without providing this documentation. NARA requests that contractors email one (1) copy of the quotation to: Jeffrey.auser@nara.gov.

NOTE: NARA requires Hitachi hardware/software as well as installation services and integration into NARA's existing system.

Any products that have a maintenance period of performance must terminate on 8/15/18 in order to co-terminate with other NARA Hitachi maintenance periods.