Eye Exam Lane Equipment

Request for Quote (RFQ) #: 36C25918Q9729
Eye Exam Lane Equipment
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 4:00pm EST, August 13, 2018
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to Matt Zorch at paul.zorch@va.gov no later than 4:00pm EST, August 17, 2018.
This is a Request for Quote (RFQ) and the solicitation number is 36C25918Q9729. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-101 effective July 20th, 2018.
The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 employees. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns.
List of Line Items;
Line Item
Description
Quantity
Unit
Unit Price
Total Price
0001
Reliance FX-920-L Chair, #20 Pearl (Brand Name or Equal)
2
EA
0002
Reliance FX-920 Cushion Set, #206 Charcoal (Brand Name or Equal)
2
EA
0003
Reliance 7800-NC Floor Unit with Wheelchair Modification, #20 Pearl (Brand Name or Equal)
2
EA
0004
Chair Mover, for Chair with Rectangular Base up to 22.5 Wide (Brand Name or Equal)
2
EA
0005
Reliance 5346 Pneumatic Stool, #206 Charcoal (Brand Name or Equal)
2
EA
0006
Haag-Streit 900 BQ LED Slit Lamp, Unit Model (Brand Name or Equal)
2
EA
0007
Haag-Streit BP/BQ/BX Applanation Tonometer (Brand Name or Equal)
2
EA
0008
Keeler Vantage Plus LED Wireless Indirect with Slimline Charging System (Brand Name or Equal)
1
EA
0009
Volk 20D Large Aspheric Lens Clear (50mm) (Brand Name or Equal)
2
EA
0010
Volk 90D Small Aspheric Lens Clear (21.5mm) (Brand Name or Equal)
2
EA
0011
Lomabart Standard Refraction Desk with Console, Right Hand, Requires Prewire, Specify Voltg (Brand Name or Equal)
2
EA
0012
Refraction Desk Prewire Kit (Brand Name or Equal)
2
EA
0013
Lombart Full Diameter Trial Lens Set with Plus Cylinders in Case (Brand Name or Equal)
2
EA
0014
Lombart Metal Trial Frame (Brand Name or Equal)
2
EA
0015
Marco CP-770 Automatic Chart Projector (Brand Name or Equal)
2
EA
0016
Wall Mount for Marco CP-600/670/690/770 (Brand Name or Equal)
2
EA
0017
Front Surface Mirror Set Limestone (12 x 12 ) (Brand Name or Equal)
2
EA
0018
Welch Allyn 18245 Elite Streak Retinoscope (Brand Name or Equal)
2
EA
0019
Welch Allyn 11720 3.5v Halogen Coaxial Opthalmoscope (Brand Name or Equal)
2
EA
0020
Welch Allyn 41100 3.5v Halogen Finnoff Trasilluminator (Brand Name or Equal)
2
EA
0021
Welch Allyn 71670 3.5v NiCad Well Handle (Brand Name or Equal)
6
EA
0022
Horizontal Prism Bar (Brand Name or Equal)
2
EA
0023
Vertical Prism Bar (Brand Name or Equal)
2
EA
0024
S-22 Loose Prism Set (Brand Name or Equal)
2
EA
0025
Ishihara 14 Plate Book Test Chart (Brand Name or Equal)
2
EA
0026
Stereo Fly Test (Brand Name or Equal)
2
EA
0027
Topcon Lm-8E Lensmeter with External Scale (Brand Name or Equal)
2
EA
0028
Snellen Reading Card (Cardboard 4.25 x 6.5 (Brand Name or Equal)
2
EA
0029
Reichert 11635B Plus Cylinder Ultramatix RxMaster Phoroptor Refractor, Black (Brand Name or Equal)
2
EA
Grand Total: _____________________
Description of Requirements for the items to be acquired (salient characteristics);
Background
The Oklahoma City VA Health Care System (OKC VA HCS) provides comprehensive ophthalmology service for veterans. The OKCVAHCS is renovating new space for the Eye Clinic and will be adding two new exam lanes which need to be equipped to match existing eye lanes.
Project Scope
The Oklahoma City VA HCS requires two (2) complete eye lanes.
Specifications
The Oklahoma City VA HCS specifications are designed to outline all the Oklahoma City VA HCS Ophthalmology Department and Biomedical Engineering requirements. These requirements will be provided to the Contracting Officer Representative (COR) before final approval. The ophthalmic eye lane equipment specifications are provided below.
Offeror must meet or exceed the specifications of the following:
Line items and descriptions:
Full Power Tilt Examination Chair (Reliance FX-920-L Chair #20 Pearl):
Dual controls for base and top tilt
Single lock adjustable concave headrest
Auto return button to return chair to upright starting position
Hydraulic base
600 pound capacity
Safety switch to disable controls and footswitches
Armrests that lock in place and allow the patient to sit or leave from either side of the chair
Electrical - 110 Volt , 60 Hz, 8.0 amperes
CSA, C/US Certificate of Compliance
Instrument Stand (Reliance 7800-IC Floor Unit #20 Pearl):
3 Rechargeable wells for handheld instruments
Wheelchair option to bring refractor and slit lamp arms to patients in any model wheelchair
Overhead lamp with arm that adjusts without use of tools
Switches to control a chart projector and control the intensity of the overhead lamp
Adjustable slit lamp arm with use of a single hand and a 12 range of travel
Upper Refractor Arm with 50 lb capacity
Pneumatic Examination Stool (Reliance 5346 Pneumatic Stool, 301 Black):
Adjustable and tilted backrest
Height adjustment from 19.5 to 25
Chair Mover:
Low profile
Unlock and roll mechanism
Fits rectangular base up to 22.5 wide
Phoroptor (Reichert 11635B Plus Cylinder Ultramatic RxMaster Phoroptor Refractor, Black):
± 0.25 Flip Cross Cylinder
+1.50 Retinoscopic lenses
Accessory Case
Nylon Face Shields
Rotochart
Reading Rod with Card Holder
Sphere: -19.00D to +16.75D with 0.25D steps
Cylinder Power: 0.00D to 6.00D with 0.25D steps
Cylinder Axis: 360 degrees with 5 degree graduations
Cross Cylinder: ± 0.25
Prism: 0 to 20 diopter with 1 prism diopter graduations
P.D.: 48 to 75 mm with 1 mm graduations
Vertex Distance: 13.75 mm, graduations extend range by 6 mm
Reading Distance: 5 to 28 inches
Auxiliary Dial: 10 lenses plus 2 open apertures
Slit Lamp (Haag-Streit 900 BQ):
Freeze technology to capture the moment you press the trigger
History trigger to rewind and freeze the last few seconds
Depth of field control to facilitate complete control of the depth of field
Magnification with standard eyepieces: 6.3x, 10x, 16x, 25x, 40x
Tungsten illumination
Maximum intensity of 600,000
Slit Width/Length: 0-8mm / 1-8mm
Tonometer (Haag-Streit BP/BQ/BX Applanation Tonometer):
Two resting positions
Swing in front of the microscope to examine both left and right eye
Wireless Digital Binocular (Keeler Vantage Plus LED Wireless Indirect with slimline charging system):
Software that allows use of any usb interface
Provide still and dynamic images
Wall mount that stores an extra lithium battery for back up
Optics and mirrors automatically adjust when aperture changes
3 dimensional stereoscopic views of the retina through all pupil sizes
90D Aspheric Lens (Volk):
Field of View: 74/89 degrees
Image Mag: 0.76x
Laser Spot: 1.32x
Working Distance: 7mm
20D Aspheric Lens (Volk):
Field of View: 46/60 degrees
Image Mag: 3.13x
Laser Spot: 0.32x
Working Distance: 50mm
Auto Projector (Marco CP-770):
LED illumination system
Programmable up to 33 charts in any order
Conduct exam by pressing one button on the remote control to advance to next chart
Option to randomly select any chart
Option to isolate and maneuver individual horizontal or vertical lines
Brightness control to adjust brightness intensity of projected image
Automatically compensate for any fluctuation in supply voltage or change in refraction distance
Retinoscope (Welch Allyn 18245 Elite Streak):
Dust-Free Sealed Optics
Cross Linear Polarization Filter Switch
Continuous Rotation External Focusing Sleeve
Halogen lamp
Detect corneal abrasions with cobalt blue filter
Red-Free filter used with any aperture
28 focusing lenses with range of -25D to +40D
3.5v Halogen Coaxial Ophthalmoscope (Welch Allyn 11720):
Coaxial optics to produce a shadow-free spot, easier entry into undilated pupils, and a larger field of view
Detect corneal abrasions with cobalt blue filter
Polarizing filter virtually eliminates corneal reflection
Sealed optics keep out dust and dirt
18 unique aperture/filter combinations for greater versatility
Red-free aperture may be used with any aperture
28 focusing lenses with a range of -25 to +40 diopters
Delivery Location:
Oklahoma City VA HCS
921 N.E. 13th St.
Oklahoma City, OK 73104
Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at
921 N.E. 13th Street, Oklahoma City, OK 73104
52.212-1, Instructions to Offerors--Commercial
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
Descriptive literature must be provided IAW FAR 52.214-21 for item(s) which are considered to be equal to or better than the requirements listed.
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through contractors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
Contractors socioeconomic status must be verified in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/. Unverified contractors will be considered non-responsive.
Contractors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the contractor making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Any award made resulting from this solicitation will be made based on the best overall quote that is determined to be the best overall value to the Government, considering (I) Technical Capability and (II) price.
Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of quote shall include the following volumes: (I) Technical Capability (II) Price.
Volume I - Technical Capability
Under no circumstances shall any pricing be included in the Technical Capability. The contractor shall submit a Technical Capability narrative which shall address in detail how the offeror proposes to accomplish each requirement with all documents necessary to validate the technical requirements are met (or exceeded). Responding companies shall include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming their ability to supply the products and services outlined in this request.
Volume II Price
Complete the Price Schedule of Supplies/Services of this solicitation, with proposed contract line item prices inserted in appropriate spaces and detail/itemize the pricing or add additional line items, if applicable. For services quoted, include labor categories, labor rates, and number of hours by task.
The Government requires contractors to quote unit prices and total prices that are two (2) decimal places. The unit price multiplied by unit quantity must equal the total price for that line item.
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items
ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:
Any award resulting from this solicitation will be made based on the best overall quote that is determined to be the overall best value to the government. Pursuant to FAR 52.212-2, the criteria for evaluation is: (1) Technical Capability, (2) Price.
Technical Capability The Government will evaluate quotes on the basis of whether or not the provided quote meets the technical capability specified in the Statement of Work. Technical Capability shall consist of meeting or exceeding the requirements in the Statement of Work.
Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability requirements of the statement of work shall not be selected regardless of price.
All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. Consequently, contractors are highly encouraged to quote their best non-price and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply; therefore, formal discussions are not applicable). All contractors will be treated fairly and impartially. A contractor may be eliminated from consideration without further communication if its non-price and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination.
All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the review in the most effective manner. Specifically, the Government may first sort the quotes of all Offerors by price from lowest price to the highest. Thereafter, the Government will review the Technical Capability of the lowest priced quote only. If the lowest priced Offeror s Technical Capability is determined to be acceptable and meets the requirements, the Government may make award to that Offeror without further reviews of the remaining Offerors Technical Capability. If the lowest priced Offeror s Technical Capability is determined to not meet the requirement, then the Government may review the Technical Capability next lowest priced quote, and so forth and so on, until the Government reaches a quote that is determined to meet the Technical Capability requirements.
Quotes that merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, are not sufficient. Contractors are cautioned that the award may not necessarily be made to the contractor quoting the lowest price, or to the contractor with the most highly technical quote. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to the merits of one or more of the non-price factors.
(End of Addendum to 52.212-2)
Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer.
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items
FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;
FAR 52.203-6
Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)
FAR 52.204-10
Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)
FAR 52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)
FAR 52.219-8
Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3));
FAR 52.219-28
Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2))
FAR 52.222-3
Convict Labor (June 2003) (E.O. 11755)
FAR 52.222-19
Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)
FAR 52.222-21
Prohibition of Segregated Facilities (APR 2015)
FAR 52.222-26
Equal Opportunity (SEP 2016) (E.O. 11246)
FAR 52.222-35
Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212)
FAR 52.222-36
Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)
FAR 52.222-37
Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)
FAR 52.222-40
Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)
FAR 52.222-50
Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627)
FAR 52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
FAR 52.225 5
Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note)
FAR 52.225-13
Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
FAR 52.232-33
Payment by Electronic Funds Transfer System of Award Management (Jul. 2013)
Additional contract requirements or terms and conditions:
52.252-2, Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
The following FAR clauses are incorporated by reference:
52.204-7 System for Award Management
The following VAAR clauses are to be incorporated by reference:
852.203-70 Commercial Advertising (JAN 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2012); 852.246-70 Guarantee (JAN 2008); 852.246-71 Inspection (JAN 2008
52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html (FAR)
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following FAR provisions are to be incorporated by reference:
52.211-6 Brand Name or Equal (AUG 1999).
The following VAAR provisions are to be incorporated by reference:
852.273-70 Late Offers (JAN 2003); 852.273-72Â Alternate Evaluation (JAN 2003); and 852.273-74 Award Without Exchanges (JAN 2003).
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to Matt Zorch at paul.zorch@va.gov by 4:00pm EST, August 17, 2018.
Name and email of the individual to contact for information regarding the solicitation:
Matt Zorch
Paul.Zorch@va.gov.