Emergency Tree Removal

Added: Nov 25, 2015 3:06 pm

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote (RFQ) PR# F4D3D15296A003

Submit written offers IAW CLIN structure outlined in announcement.  Quote template sheet will be provided upon request.  Oral offers will not be accepted.  All firms or individuals responding must be registered with the System for Award Management (SAM) (https://www.sam.gov).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83 (effective 01 Nov 2015) and DFARS DPN 20151001, (effective 01 Oct 2015).  This acquisition is being conducted as a 100% Small Business Set-Aside IAW FAR 19.502-2(a).  North American Industrial Classification Standard (NAICS) 561730, Landscaping Services,and Size Standard of $7.5 million dollars apply to this procurement. 

Purchase Request #:  F4D3D151296A003
Project Title:  Emergency Tree Removal 

1.      Quotes should conform to the CLIN structure as established in the attached RFQ
        Template, a quote sheet is provided and shall be used to provide quotes.
2.      Quotes shall be valid through 31 Jan 2016.
3.      Please see attached Performance Work Statement(PWS) for detailed description
        of requirements.
4.      All questions or comments must be provided to the Contract Specialist (CS) Mary
        Avants, mary.avants@us.af.mil and Contracting Officer (CO) is Lucy Ngiraswei, 
        lucille.ngiraswei@us.af.mil in writing via email NLT 10:00 A.M. PS Thursday,
        3 Dec 2015.  Answers will be posted 7 Dec 2015.  Telephone and other means 
        of oral communication will not be permitted.
5.     Quotes must be submitted to Mary Avants, at email mary.avants@us.af.mil No
       Later Than 10:00 A.M. PST Friday, 11 Dec 2015. 

The contract will be Firm-Fixed Price with (FFP) and the CLIN is structure reflected below.  The period of performance will be six months from the time of the award of the contract.

Services, Non-Personal:  Contractor to provide all labor, equipment, supplies, facilities, transportation, tools, materials, facilities, supervision, and other items and non-personal services necessary to perform Emergency Tree Removal as defined in this Performance Work Statement (PWS).  The Contractor shall perform to the standards in this contract.                                     

CLIN 0001 -   Tree Removal  (Maps 1,2,3,4,5,6,7,8)                 Qty: 1 EACH
CLIN 0002 -   Stump Grinding/Removal                                    Qty: 85 HOURS
CLIN 0003 -  Herbicide Stump                                                 Qty: 60 HOURS  
                                   

The following clauses are incorporated by reference in the solicitation and the
resulting contract:

52.204-9          Personal Identity Verification of Contractor Personnel
52.204-10        Reporting Executive Compensation and First-Tier Subcontract Awards
52.204-13        System for Award Management Maintenance
52.204-18        Commercial and Government Entity Code Maintenance
52.204-19        Incorporation by Reference of Representations and Certifications
52.209-6          Protecting the Government's Interest When Subcontracting with 
                       Contractors Debarred, Suspended, or Proposed for Debarment
52.209-10        Prohibition on Contracting with Inverted Domestic Corporations
52.212-4          Contract Terms and Conditions-Commercial Items
52.219-6          Notice of Total Small Business Set-Aside
52.219-28        Post-Award Small Business Program Representation
52.222-3          Convict Labor
52.222-17        Nondisplacement of Qualified Workers
52.222-21        Prohibition of Segregated Facility
52.222-26        Equal Opportunity
52.222-36        Affirmative Action for Workers with Disabilities
52.222-41        Service Contract Act of 1965
52.222-50        Combat Trafficking in Persons
52.222-55        Minimum Wages Under Executive Order 13658
52.223-5          Pollution Prevention and Right-To-Know Information
52.223-18        Encouraging Contractor Policies to Ban Text Messaging While Driving
52.225-13        Restrictions on Certain Foreign Purchases
52.232-33        Payment by Electronic Funds Transfer-- System for Award
                       Management
52.232-39        Unenforceability of Unauthorized Obligations
52.232-40        Providing Accelerated Payments to Small Business Subcontractors
52.233-3          Protest After Award
52.233-4          Applicable Law for Breach of Contract Claim
52.237-2          Protection of Government Building, Equipment and Vegetation
52.242-15        Stop-Work Order
252.201-7000  Contracting Officer's Representative
252.203-7000  Requirements Relating to Compensation of Former DoD Officials
252.203-7002  Requirement to Inform Employees of Whistleblower Rights
252.204-7003  Control of Government Personnel Work Product
252.204-7006  Billing Instructions
252.223-7001  Hazard Warning Labels
252.223-7006  Prohibition on Storage and Disposal of Toxic and Hazardous Materials
252.223-7008  Prohibition of Hexavalent Chromium
252.225-7048  Export-Controlled Items
252.232-7003  Electronic Submission of Payment Requests
252.232-7010  Levies on Contract Payments
252-237-7010  Prohibition on Interrogation of Detainees by Contractor Personnel
252.243-7001  Pricing of Contract Modifications

 The following clauses are incorporated by full text in the solicitation and the final award:

52.212-5 (Dev)    Contract Terms and Conditions Required to Implement Statutes or
                          Executive Orders- Commercial Items (Deviation 2013-O0019)52.222-42           Statement of Equivalent Rates for Federal hires      
                              Fill-in information:
THIS STATEMENT IS FOR INFORMATION ONLY:  IT IS NOT A WAGE DETERMINATION
Laborer, Grounds Maintenance         WG-3/Step 3             $15.89        $5.76 (36.25%)

 52.252-2          Clauses Incorporated by Reference
                        Fill-in information:  http://farsite.hill.af.mil/
52.252-6          Authorized Deviations in Clauses 
                           Fill-in information:  Department of Defense FAR Supplement
                           (DFARS) (48 CFR 2)
252.203-7997   Prohibition on Contracting with Entities that Require Certain Internal
                       Confidentiality Agreements (Deviation 2016-O0003)(Oct 2015)
252.204-7012   Safeguarding Covered Defense Information and Cyber Incident
                       Reporting (Deviation 2016 O0001) (Oct 2015)
252.232-7006  Wide Area Workflow Payment Instructions
                       Fill-in information to be provided at award.
5352.201-9101 Ombudsman
                        Fill-in information for paragraph c:  AFICA/KS SCO, 150 Vandenberg
                        St, Peterson AFB, CO, 80914-1105 Commercial number 719-554-
                        5300, Fax number 719-554-5299, afica.ks.wf@us.af.mil
5352.223-9000  Elimination of Use of Class I Ozone Depleting Substances
5352.223-9001  Health and Safety on Government Installations
5352.242-9000  Contractor Access to Air Force Installations
                        Fill-in information for paragraph b:  ...the authorized contractor 
                       individual(s) should provide a valid driver's license, current vehicle
                       registration, and valid vehicle insurance certificate to obtain a vehicle
                       pass.

 The following provisions apply to this solicitation and are incorporated by reference. This section will be physically removed from the final award.

52.204-7          System for Award Management
52.204-16        Commercial and Government Entity Code Reporting
52.212-1          Instructions to Offerors - Commercial Items
52.237-1          Site Visit
252.203-7005   Representation Relating to Compensation of Former DoD Officials
252.204-7004   Alternate A, System for Award Management.

The following provisions apply to this solicitation and are incorporated by full text. This section will be physically removed from the final award.

52.212-2          Evaluation-Commercial Items
                       Fill-in information for paragraph a: Lowest Price Technically Acceptable
52.212-3          Offeror's Representations and Certifications - Commercial Items
52.212-3 Alt I   Offerors Representations and Certifications - Commercial Items -
                       Alternate I
52.252-1          Solicitation Provisions Incorporated by Reference
                       Fill-in information:  http://farsite.hill.af.mil/ 
52.252-5          Authorized Deviations in Provisions
                       Fill-in information:  Department of Defense FAR Supplement (DFARS)
                       (48 CFR 2)
252.203-7996  Prohibition on Contracting with Entities that Require Certain Internal
                       Confidentiality Agreements - Representation.  (DEVIATION 2016-
                       O0003)(Oct 2015)
252.204-7008  Compliance with Safeguarding Covered Defense Information Controls 
                      (Deviation 2016-O0001) (Oct 2015)
252.209-7991  Representation by Corporations Regarding an Unpaid Delinquent Tax
                       Liability or a Felony Conviction under any Federal Law - Fiscal Year
                       2016 Appropriations (Deviation 2016-O0002) (Oct 2015)
5352.215-9001 Notice of Pre-Bid/Pre-Proposal Conference (see full text below)


(a) A pre-bid/pre-proposal conference will be conducted at the Visitors Center just outside the Main Gate off of HWY 1, Bldg. 17595 California Blvd, Vandenberg AFB, CA 93437 on Tuesday, 1 December 2015 at 09:00AM PST for the purpose of answering questions regarding this solicitation and a short site visit (approximately 1.5hrs).  Any firms interested in submitting a proposal must attend the site visit.

(b) Submit the names and driver's license number of all attendees to Mary Avants at mary.avants@us.af.mil before 10:00AM PST Monday, 30 November 2015 (please cc: lucille.ngiraswei@us.af.mil). This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

(c) Offerors are requested to submit questions via email to both point of contacts noted above No Later Than 10:00AM PST Thursday, 3 December 2015.  Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) A record of the conference shall be made and furnished to all prospective offerors. The record should include minutes of the meeting, including questions (on a non-attribution basis) and answers.

(End Provision)

All potential offerors are reminded that compliance with FAR 52.204-7, System for Award Management, is mandatory.  Lack of registration in the SAM will make an offeror ineligible for contract award.  All quotes should be valid through 31 Jan 2016.  Contractors are highly encouraged to attend site visit.  Quotes must be sent to the attention of Mary Avants at mary.avants@us.af.mil and Lucy Ngiraswei at lucille.ngiraswei@us.af.mil No Later Than 10:00 AM PST Friday, 11 December 2015.