DOD EMALL Multiple Award Schedule Solicitation

Added: Jan 14, 2015 4:53 pm DOD EMALL is an internet-based ordering service that allows customers to make a "Best Value" decision for products from a variety of sources through a single entry point based on price, delivery, product description, vendor performance, or other factors required to meet mission objectives.

This DOD EMALL solicitation seeks to establish Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Schedule (MAS) type contracts for various commercially available off-the-shelf (COTS) items which will be ordered through the DOD EMALL system for delivery to DOD EMALL customers worldwide. This solicitation is being issued as part of DLA's Multiple Award Schedule program using the guidance of FAR part 8.4 and DFARS 208.4. DLA's Multiple Award Schedule program is designed to provide logistic support that empowers the customer to select the product that best meets their mission needs using best value ordering procedures. DOD EMALL MASs will provide sustained direct vendor delivery (DVD) to customers worldwide, include DoD military and non-military customers, the Defense Logistics Agency (DLA) acting as or on behalf of the customer, and customers of other Government entities (including Federal, State, and/or Local).

This solicitation shall remain open for a period not to exceed five (5) years in total length, unless sooner replaced by an updated solicitation, with recurring opening and closing periods on a quarterly basis.

The intention of this solicitation is to make multiple awards for the entire spectrum of categories of items required. The estimated, minimum, and maximum contract dollar values shall be calculated for each successful offeror prior to making an award. No order against any contract awarded as a result of this solicitation shall exceed $100,000.

This solicitation will also act as an interim solution for prospective suppliers to submit catalogs for loading to the DOD EMALL system until this system is replaced by the Next Generation e-Commerce Solution (NGe-Com), which may become a "Federal Mall", or "FedMall" (note: this effort was previously referred to as "DOD EMALL 2.0"). It is anticipated that "FedMall" will be in its Full Deployment (FD) phase of development as early as the end of the third quarter of Fiscal Year (FY) 2015. Given this aggressive timeline and the overall complexity of this effort, it is anticipated that there will be an integrated concurrent approach to development and deployment.

The scope of this solicitation is limited to a subset of the DLA Managed Federal Supply Classes (FSCs; also referred to as Product Service Codes (PSCs)) and COTS items matching the FSC descriptions. Descriptions of the required items (and excluded items), technical requirements, and performance requirements are outlined in the solicitation's Schedule of Supplies/Services and Statement of Work.

All ordering shall be conducted electronically. DOD EMALL is the sole means by which orders will be issued against any contract awarded in response to this solicitation. Prospective suppliers will be required to submit an Electronic Commerce ("EC") Implementation Plan with their proposals. The EC Implementation Plan shall detail the contractor's computer hardware/software, thereby outlining the contractor's capability to receive electronic orders. At a minimum, all responding offerors must address how they intend on interfacing with the DOD EMALL System and the Defense Finance and Accounting Service's (DFAS's) Wide Area Work Flow (WAWF) system.

Suppliers will also create a catalog using the Microsoft Excel workbook titled "DOD EMALL Catalog Loader Template and Instructions.xlsx" (see Attachment 2). The first spreadsheet (tab) in this workbook, entitled "Data Dictionary", provides descriptions and instructions for each of the catalog loader data elements, and identifies the ten (10) mandatory data elements that must be addressed for each item when creating a new catalog or issuing a catalog change. The second spreadsheet (tab), entitled "Requirements", provides the template that suppliers shall populate when submitting their catalog. The third spreadsheet (tab), entitled "Unit of Issue Codes", provides a listing of all acceptable Unit of Issue (UOI) codes used within the DOD EMALL system, which offerors are required to identify for each item in their catalog. The vendor shall also establish "Days After Receipt of Order (ARO)" (i.e. the number of business days after receipt of the order by the supplier that the customer will receive the items). Vendors shall honor the posted delivery times in the catalog at the time of delivery order placement. Vendors will be required to make every effort to ship urgent or high priority orders within 24 hours after receipt of order, at no additional cost to the government, and meet all Preservation, Packaging, Packing, Labeling and Marking (PPPL&M) requirements. All offered pricing within Supplier Catalogs shall be Fright on Board (FOB) Destination and must be inclusive of all shipping, handling, and transportation costs. Offerors may provide pricing and delivery terms based on customer location for Contiguous United States (CONUS) delivery; Alaska, Hawaii and Puerto Rico (AHP) delivery; and Outside Contiguous United States (OCONUS) delivery. The DOD EMALL will provide the shipping addresses for each order placed through the DOD EMALL system. Shipment shall be made via traceable means.

The terms of the contracts awarded as a result of the contemplated solicitation will have a Base Period and four (4) Option Periods (for a total of five (5) periods of performance). Each of these contract periods shall be for one year, unless otherwise specified in the award document. All contracts awarded as a result of this solicitation shall not exceed 60 months (should all option periods be exercised).

The Government intends to award contracts without discussions on the basis of initial offers; however, it reserves the right to hold discussions and solicit Final Proposal Revisions (FPRs) if it is advantageous to the Government. The proposals will be reviewed in order of receipt and priority and compared to the checklist contained within the solicitation to ensure that offerors have submitted complete proposals. The Government intends to award to any responsible offeror who can comply with the supply and technical requirements at fair and reasonable prices. No award will be made to any offeror whose pricing is not considered fair and reasonable, or is uncompetitive with existing contractors providing the same supplies, or whose past performance providing the same supplies under similar conditions is insubstantial or indeterminable. An initial assessment of all proposals submitted prior to the closing date and time will be performed within a reasonable amount of time after offers are retrieved from the Business Opportunities Office to determine completeness.

One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements, and "Berry Amendment" (see DFARS 225.7002-1 as implemented by 10 U.S.C. 2533a, and clauses at DFARS 252.225-7012, 252.225-7015, and 252.225-7021).

A draft copy of the solicitation is being made available by attachment to this synopsis. However, the final solicitation along with attachments will be made available via download from the DLA Internet Bid Board System (DIBBS) at https://www.dibbs.bsm.dla.mil/.