LMS or Educational Training Website for Clinical (RR&D) Project

Added: May 31, 2018 2:56 pm Page 3 of 3

SOURCES SOUGHT NOTICE







BACKGROUND.



The Department of Veteran Affairs, North Texas VA Medical Center has requirement for a Learning Management System (LMS) or Educational Training Website for Research Rehabilitation and Development (RR&D) Clinical Project. This Research project will requir an Educational Training Website or Learning Management System (LMS) that will be designed to target individuals with relatively limited experience using computers, and/or likely have no computer experience at all. The system should be designed to be user friendly, and very easy to maneuver and access needed information. This system must have a coded login and password for each participant.



The following system functions and/or capabilities are required, and there are no substitutions for these specific requirements:

Live chat capabilities - Chat (one on one with staff to/from Veteran, no group chats between participants required)

Asynchronous Chat

Ability to upload and embed videos and graphics

Ability to create tests and quizzes within the system

Option to comment directly underneath or on-the-side of the Veteran s responses on each module

Alert notification on Participants Dashboard when a staff member has made a comment

Alert notification on Staff Dashboard when a Veteran has accessed the system, and/or are working on a module

System Analytics to analyze participant system participation and completion of each module how much has been completed by each participant

Participant Progress Reports generated by the system, a section where veterans can view and update their progress every two-weeks

System generated database of all homework and tests that can be downloaded and printed in an Excel format; all responses can be analyzed outside the system

System should have the ability to be used across internet browsers (Safari, Explorer, Google Chrome, etc.)

System should have the ability to be used across various devices (MAC, PC, Tablets, Computer, etc.)

Gamification options

Ability to print hard copies of required forms

System ability to not allow participants to move to certain sections without full completion of a specific modules or sections (Firm Stop)

Ability for answers presented in one section to be auto populated into another (Data Transfer in sections that require the same information)





OTHER REQUIREMENTS



The Contractor will be solely responsible for all aspects of the LMS/ Educational Website development, implementation and configuration, execution, and hosting of this site.



Development:

Coding

Artistic Design

Page Layout Design

Dashboard

Develop Analytics



Implementation and Configuration:

Configure authentication

Configure workflow

System Set-up

System List Configuration

System Notifications Configurations

System Chat Configuration

Configure Analytics



Execution:

Test Analytics

Configure Design of Database

Configure Quizzes and Tests

Configure Progress Reports

Configure Forms

End User Trainings

Resource/Hyperlinks



Hosting:

Private Secure Cloud-Based Server (Government Approved)

Edits/Modifications and Changes

Ready Go-Live

Maintenance - throughout five-year option renewal period

V. Hours: The Contractor shall provide online and toll-free technical support, which allows participants 24-hour access, 7 days-per-week customer support to troubleshoot any technical or systems operational issue.





PERIOD OF PERFORMANCE:

The anticipated performance period for these services shall be a base year with four (4) twelve (12) month option periods.





SUBMISSION OF CAPABILITY STATEMENTS:



The anticipated contract will be firm fixed price. This notice is not a request for competitive proposals, however; any responsible source who believes it is capable of meeting the requirement may submit a capability statement to the contracting office no later than 6/8/18 at 12 PM, EST. Interest/capability statements may be sent to Lynn Portman at lynn.portman@va.gov and should include company name, address, point of contact, business size, SDVOSB/VOSB status, and description on how the vendor can meet the requirements. All submissions must include a narrative description of how the requirements stated within this notice will be met AND prior relevant past projects similar in nature. No telephone responses will be accepted. This notice is to assist the Government in determining sources only. A solicitation is not currently available. If a solicitation is issued, all interested parties must respond to that solicitation announcement separately from the responses to this announcement.