DDSP Firefighter Equipment

NOTICE TO OFFERORS

Issuing Office:
DLA Distribution Acquisition Operations (J7)
430 Mifflin Avenue, Suite 3102A
New Cumberland, PA 17070-5008

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice per FAR 12.603(c)(2)(i) and in conjunction with the Federal Acquisition Regulations (FAR) Subpart 13.5 Simplified Procedures for Certain Commercial Items.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  This is a Request for Quotations (RFQ) and the RFQ number is SP3300-20-Q-0019.

                         

This Request for Quotation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-02 effective 22 November 2019 and Defense Federal Acquisition Regulation Supplement (DFARS) DFARS Publication Notice (DPN) 20191127 effective 27 November 2019 and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 19- 19 through 18 effective 14 October 2019. The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR- https://www.acquisition.gov/browsefar

DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

This RFQ is being issued to establish a Firm Fixed Priced (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract to execute orders against for acquisition of Firefighter Equipment for DLA Distribution, Susquehanna, PA. This requirement for a mix of Brand Name and Specifications for the below listed Contract Line Items Numbers (CLIN). The Brand Name Only items are CLINS X004, X005, and X006* They are represented in bold print below. Remaining CLINS X001, X002, X003, X007, X008, and X009 must meet or exceed specifications. For these items, offeror shall include any descriptive literature; which demonstrates that the Offeror clearly and fully understands and meets the minimum technical specifications.

CLIN                 Item Description                       

X001                Firefighter Jump Suit (Coveralls)

X002                Low Rider Helmet

X003                 Superlite 14" Structural Fire Boot

X004                *Firefighter Coat - Janesville V-Force® Bi-Swing Coat*

X005                 *Lion Commander Firefighter Gloves

X006                 *Firefighter Pants - Janesville  V-Force® Pant

X007                 PAC II 3-Ply 100% Black Nomex Instructor’s Hood

X008                 Rappel Gloves 

X009                 Buckskin Work Glove

           

CLINS X004, X005, & X006 – Require custom fitting, Offeror shall include custom fitting at the government site, New Cumberland, PA  17070, by the contractors' sales representative with sizing gear. POC at Security and Emergency Services Susquehanna Fire Department will be provided at time of award.

Any award resulting from this RFQ will be issued on a Standard Form (SF) 1449.

This RFQ is released for unrestricted competition. The North American Industry Classification System (NAICS) code for this project is 339113 and the size standard is 750 employees. The Federal Supply Code (FSC) is 4210 Fire Fighter Equipment.  Any resulting orders will have an unrated DPAS rating.
 

Ordering Period:  The ordering period for this contract will not exceed five years from date of contract award.
 

ESTIMATED QUANTITIES: The quantities shown in the Schedule of Supplies are estimated only. They represent the Government’s best-known estimate for each line item. Payment will only be for the actual quantities provided to the Government at the price specified. If the Government requirements do not result in the quantities estimated; such event shall not constitute the basis for an equitable price adjustment under the contract.
 

VARIATION IN QUANTITY (VIQ): VIQ is not authorized for this requirement.
 

DELIVERY INFORMATION: Delivery Orders will be issued by email. Any contracting officer or ordering officer at DLA Distribution is authorized to place orders against this contract. Delivery is broken down by Desired and Required Delivery Dates per CLIN:
 

CLIN     Item Description                                    Desired Delivery            Required Delivery

                                                                                 (Days)                           (Days)

X001     Firefighter Jump Suit (Coveralls)                     21                                 30       

X002    Low Rider Helmet                                             21                                 30     

X003     Superlite 14" Structural Fire Boot                    21                                 30       

X004    * Janesville V-Force® Bi-Swing Coat*             90                                 120        

X005     *Lion Commander Firefighter Gloves              90                                 120    

X006     *Firefighter Janesville  V-Force® Pant             90                                 120

X007     Black Nomex Instructor’s Hood                        21                                 30

X008     Rappel Gloves                                                  21                                 30

X009     Buckskin Work Glove                                        21                                 30

SHIP TO ADDRESS:

DLA Fire & Emergency Services

5911 14th Street, Building 911,

New Cumberland, Pa 17070

The primary contract specialist for delivery orders for this contract is:

DLA Distribution Acquisition Operations J7 (AB)

430 Mifflin Avenue, Suite 3102A

New Cumberland, PA 17070

Attn: Edward Ruud Phone: 717-770-8585

Email: edward.ruud@dla.mil

PROOF OF DELIVERY: Acceptable Proof of Delivery documents include: Shipping Documentation; Materials Inspection and Receiving Report  (DD250), Bill of Lading, Packing List, Tracking/Delivery Confirmation or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following:

CONTRACT NUMBER or ORIGINAL DOCUMENT NUMBER

DELIVERY ORDER NUMBER (as applicable)

CLIN /MATERIAL NUMBER

SPECIFIC QUANTITY SHIPPED IN REFERENCE TO QUANTITY ORDERED

PRINTED NAME AND WRITTEN SIGNATURE OF A GOVERNMENT EMPLOYEE
 

PACKING AND MARKING REQUIREMENTS: All products shall be packaged best commercial practice in accordance with ASTM 3951. All shipments must contain proper shipping documentation. Contractor shall attach, in a water resistant envelope, to the exterior shipping container a commercial packing list. All documents must include at a minimum, contract number and document number for the item, stock number, quantity, and unit of issue. Omission of any data on the shipping documentation could cause a delay in receipt of goods and significantly delay payment.
 

SYSTEM FOR AWARD MANAGEMENT (SAM): A prospective awardee shall be registered in the System for Award management (SAM) database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database.
 

Company Name:

Company Address:

Telephone:

Cage code:

Point of Contact:

Email:

Manufacturer:

INVOICING AND PAYMENT: Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006.
 

MARK CONTRACT NUMBER ON ALL CORRESPONDENCE: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.
 

Questions shall be submitted by electronic mail to the Acquisition Specialist, Edward Ruud via email at edward.ruud@dla.mil , appropriate subject: SP3300-19-Q-0070 Solicitation Question.  Question(s) must be received by 11:00 a.m. Eastern local time on December 31, 2019.  Answers to questions will be posted to the FEDBIZOPPS website via an amendment to the solicitation.
 

The Government is not soliciting for the “same old way” of doing business.  The Government encourages quotes that will achieve savings through innovative processes.  Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in supplies/material prices.  Therefore, your assistance is requested in reducing prices and improving our buying processes.
 
LIST OF ATTACHMENTS:
Attachment 1 – Schedule of Supplies
Attachment 2 – Brand Name J&A Janesville V-Force Turnout Gear