DB02--Digital Signage & Digital Media Server Upgrade

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 3-10-2021

This solicitation is set-aside for Service-Disable Veteran Owned Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, with a small business size standard of 1250 Employees

The FSC/PSC is DB02.

The Alexandria VA Medical Center (MEDVAMC) is requesting to purchase Audiovisual System for an audiovisual system that integrates, editing/recording, broadcasting and simulcasting through our SCALA digital signage information system.

See attach Statement of Work (SOW)

All interested companies shall provide quotations for the following:

Supplies/Services:

Alexandria VA Medical Center (MEDVAMC)

STATEMENT OF WORK

Background: The Audiovisual System needs to stream content to and from Facebook, Twitter and YouTube. Needs to stream a variety of recorded or live content using a dedicated streaming network to the waiting areas around campus, the Chapel, and five Community Based Outpatient Clinics located around the state of LA.

Key features identified for the Auditorium are as follows:

3 ea front & rear Wall mounted Conference Cameras with Tilt Pan and Zoom( currently installed)

One 70inc monitor installed in the Chapel.

2 large wall mounted Monitors that display events held in the Auditorium, Chapel and 5 CBOCs. (currently installed in auditorium)

Viewable projector screen area is 10 h x 14 w.

Sony HD 3CMOS Video Cameras

Control Room (upstairs)

Full Digital recording, editing and storage of Video and Audio from all cameras/projector/ PC s as well as Audio from Microphones.

Broadcast the live events to both SCALA, Facebook, Twitter and YouTube systems as well as Chapel and CBOCs locations.

The auditorium is a little over 3,000 square feet and holds about 400 people. Many of the buildings on the campus are over eighty years old and are listed on the National Registry of Historic Places. Â We also want to incorporate two large monitors or screens for attendees to view events held in the auditorium.

Building 6 room 018 area

Digital Signage and Portable Streaming equipment are to be housed in this area. This will allow for greater flexibility and setup around the main campus as well as 5 CBOCs located around the state of Louisiana.

Supply Specifications Requirements: The following components are needed for the areas specified below.

Item #

Part #

Description/Service*

Qty

Price

Extended Amount

0001

SW-IDE-DL

DIGITAL SIGNAGE SOFTWARE FOR SCALA VISUAL INFORMATION SYSTEM

1 PG

0002

SAAS-PLAD-3YRR-AGRD

SaaS PC Player (3 Year Agreement with Annual Billing) Year One 8 EA Licenses

8 PG

0003

SAAS-SSCM-NET-TSET

SaaS Network Account Setup Shared Content MANAGER

1 PG

0004

SAAS-PLYRSET

SaaS Player Setup - per Player

8 PG

0005

Annual Maintenance

SaaS annual maintenance with 8 SaaS PC player licenses (billed annually)

1 PG

0006

AWS Hosting

VAEC Approved Amazon Web Services Cloud Hosting

1 PG

0007

Digital Signa age Ops

MediaNow will do all set ups programming and support Medical Media for one full year.

1 PG

0008

Seneca

US Built Media Player 4K Dual Channel

8 PG

0009

QM43R

43"3840x2160 4k LED 500nit SSSP 6.0 HDMI 2 WiFi Bluetooth Tizen4 24/7

6 PG

0010

QM55R

55"3840x2160 4K LED 500nit WiFi Tizen 4.0 WiFi Bluetooth 24/7

2 PG

0011

Wall Mounts

Will Use 6 EA Existing Mounts if Available (WALL MOUNTS)

2 PG

0012

M7 4 HDMI

Four HDMI in vMix production system with i7 8700 and GTX1660. vMix 4K. 500GB storage SSD.13.2" x 6.2" x 8.2" Form Factor

1 PG

0013

PT20X-SDI

PT20X-SDI-GY-G2 PTZOptics20X-SDI-GY - Broadcast grade PTZ Camera

2 PG

0014

Kiloview:K

SDI to NDI Hx Encoder with Record, Stream, and PTZ function

2 PG

0015

Air Fly

Air Fly vMix Keypad With Air Fly with full featured desktop controller for live switching with vMix and other systems. Customize its function through the UniSketch OS. Full edition with access to all Device Cores

1 PG

0016

AAI

Analog Audio Input

1 PG

0017

Versastreamer

HD H.264 Encoder/Decoder SDI: 1080p with 3GSDI in, HDMI in/out

1 PG

0018

PackOne

vMix:Virtual Set Pack One for vMix6 Virtual Sets for vMix Basic, HD, 4K, or Pro. Vmix 19 or later

1 PG

0019

Training

3 Hours Online Training

1 PG

0020

Note

Integrate GOE autototium cameras if operable.

1 PG

0021

Systems Architect

System Design, Development, & Deployment

32 PG

0022

Project Manager

Project Manager

86 PG

0023

Hardware Engineer

Physical install, adjust test and cleanup

110 PG

0024

Software Engineer

Program Scala. Link, Skaarhoj etc

110 PG

0025

Travel

Federal Travel Policy

15 PG

0026

Travel

EWR / Charlotte to Alexandria

3 PG

0027

Various

Cables, Connectors, Fasteners, bits, Blades

1 PG

0028

Shipping

Shipping

1 PG

0029

Adv Training

Advaned Training

1 PG

END OF SATEMENT OF WORK

Delivery shall be provided "no later than 45 days after receipt of order (ARO).

Place of Performance/Place of Delivery

Address:

Alexandria VA Medical Center

2495 Shreveport Hwy Bldg 7

Pineville, LA

Postal Code:

71360

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items ; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

The following subparagraphs of FAR 52.212-5 are applicable:

All quoters shall submit the following: Price Proposal

All quotes shall be sent to Ayanna.Hamilton@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Lowest Price Technically Acceptable (LPTA)

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Submission of your response shall be received not later than September 13, 2021 at Ayanna.Hamilton@va.gov hand delivery will not be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Ayanna Hamilton, Contract Specialist

Ayanna.Hamilton@va.gov