DA10--Wavemark, Inc intent to sole source
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25625Q1467
- Agency
- Veterans Integrated Service Network 16 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Points of contact
-
- Tina Harris tina.harris3@va.gov (228) 523-5066
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 (VISN 16) has published a Special Notice announcing its intent to award a sole-source firm fixed-price contract to Wavemark Inc. The contract covers License, Maintenance, Modules Maintenance, Interface Maintenance, Professional Services, and Support Services for CAT LAB Wavemark Equipment currently deployed at five VA medical centers. The affected facilities are located in Little Rock, Arkansas; New Orleans, Louisiana; Jackson, Mississippi; Shreveport, Louisiana; and Houston, Texas. The total estimated contract value is approximately $3,095,225.00, encompassing a base year and four one-year option periods. The notice was posted on September 9, 2025, with responses due by September 10, 2025, and an expected contract award date of October 1, 2025.
The primary purpose of this Special Notice is to inform the contracting community of the VA's intent to proceed with a sole-source procurement under FAR 6.302-1, citing that only one responsible source exists and no other supplies or services will satisfy the agency's requirements. The procurement is necessary because service coverage obtained through the initial equipment purchase is expiring, requiring renewal of licenses and establishment of a new service agreement. The contract scope includes equipment maintenance services for RFID Smart Cabinets and Moment-of-Care Stations, along with comprehensive license maintenance and support services. Only Wavemark Inc., as the Original Equipment Manufacturer (OEM), can provide the required maintenance and support services for this specialized medical equipment. The procurement falls under NAICS code 513210 (Software Publishers) with a size standard of $47 million, though the sole-source nature limits participation to the identified contractor. Given the extremely short response window of one day, this notice primarily serves as a formal notification rather than a competitive solicitation opportunity.
Notice text
Notice Type: Special Notice
Synopsis: The South-Central VA Health Care Network (VISN 16) intends to award a sole-source firm fixed price contract to Wavemark Inc., Unique Entity ID LGNZKY4RM3U3, 300 Baker AVE STE 207, Concord, Massachusetts, 01742 for the following services: License, Maintenance, Modules Maintenance, Interface Maintenance, Professional Services and Support Services for the CAT LAB Wavemark Equipment Currently in place. The authority for this action is FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The total estimated cost of the proposed contract is approximately $3,095,225.00 (base year and four (4) option years each twelve (12) months). The North American Industry Classification System (NAICS) code is 513210 Software Publishers and a size standard of $47 million. The expected award date for this contract is on or about October 1. 2025.
A license renewal and new service agreement is needed for the CATH LAB equipment located at the Little Rock, AR, New Orleans, LA, Jackson, MS, Shreveport, LA, and Houston, TX VA Locations. Service coverage that was obtained via the initial equipment purchase is expiring so a new license and service agreement is needed. The scope and overall reach of this service plan consist of the following: "Equipment Maintenance Service" includes hardware maintenance and support services on RFID Smart Cabinets and Moment-of-Care Stations (formally called Point-of-Use Stations).WaveMark "License Maintenance and Support Services" includes all license maintenance, modules maintenance, interface maintenance professional services and support services. "Maintenance and Support Services outlines all the services encompassed in the WaveMark agreement.
Required services can only be obtained from the Original Equipment Manufacturer (OEM), Wavemark Inc. Wavemark is the exclusive provider for maintenance and support services for the software and maintenance services required Proper operation of these systems, vehicles, and equipment requires special components to be in accordance with all OEM guidelines. The associated maintenance and service that is required on this systems/vehicles/equipment must be performed by factory trained, factory certified field service representatives who possess the unique, specialized training to ensure these systems, vehicles, and equipment are serviced/maintained to be mission ready at all times. Maintenance and service provided by non-Wavemark Inc technicians and/or other third-party providers/distributors is not authorized without the expressed written consent of Wavemark Inc.
This notice is NOT a request for Expressions of Interest (EOI), proposals, quotations, bids, and no solicitation will be issued.
Contracting Office Address:
Gulf Coast Veterans Health Care System
400 Veterans Avenue BLDG 2 Room 3B
Biloxi, MS 39531
United States
Place of Performance: Various locations as follows:
G.V.(Sonny )Montgomery VA Medical Center
1500 E Woodrow Wilson Dr
Jackson, MS 39216
Michael E. Debakey VA Medical Center
2002 Holcombe Blvd.
Houston, TX 77030
Central Arkansas Veterans Healthcare System(John L. McClellan)
4300 West 7th St.
Little Rock, AR 72205
Southeast Louisiana Health Care
2400 Canal St.
New Orleans, LA 70119
Overton Brooks VA Medical Center
510 East Stoner Ave.
Shreveport, LA 71101
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25625Q1467.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DA10--Wavemark | Award Notice | |
| DA10--Wavemark, Inc intent to sole source | Special Notice |
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