Conference Space and A/V Support

(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

(ii) Solicitation number 75H70419Q00036 applies, and is issued as a Request for Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01.

(iv) This requirement is a total Small Business set-aside and the associated NAICS is 531120 with small business size standard of $27.5M.

(v) CLIN0001: Conference Room Space - Firm Fixed Price

CLIN0002: A/V Support - Firm Fixed Price

(vi) This firm-fixed-price purchase order is to acquire a) a conference space during August 17-23, 2019 or August 24-30, 2019; and b) A/V equipment & services. See the attached Statement of Work for further details.

(vii) When applicable, delivery and acceptance terms for this order are FOB Destination.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items (Oct 2018) applies to this acquisition.

(ix) 52.212-2, Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the lowest priced technically acceptable offeror. The salient technical requirements of the acceptable quotes are: 1) The qualified hotels shall be located within 20 mile radius from a major airport; 2) The host facility must be located within walking distance to local amenities and public transportation; 3) The meeting space shall be able to accommodate 250 participants; 4) airport transportation/shuttle feature; 5) available parking space; 6) and availability of 250 sleeping rooms and or coordination services for any overflow sleeping rooms if needed at nearby hotels (within walking distance of .2 miles). A government per diem rate must be honored.

*In order to be considered for the contract award, offerors shall address each of the salient technical requirements above as a technical quotation.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018), with its offer. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.

(xi) FAR 52.212-4 Contract Terms and Conditions - Commercial Items (Oct 2018) applies to this acquisition. The following addendum applies: only electronic invoicing will be accepted.

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (Jan 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.204-23, Prohibition on Contracting for Hardware,
Software, and Services Developed or Provided by Kaspersky Lab and
Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).
(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)
(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).
(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).
(2) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).
(3) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).
(4) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).
(5) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).
(6) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).
(7) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
(8) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).
(9) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
(10) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).
(ii) Alternate I (Feb 1999) of 52.222-26.
(11) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
(12) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019)
(22 U.S.C. chapter 78 and E.O. 13627).
(13) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)
(14) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).
(15) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).
(16) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:
(1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.).
(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
(3) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).
(4) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).
(5) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).
(End of Clause)

(xiii) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) / 52.252-2, Clauses Incorporated by Reference (Feb 1998). This solicitation incorporates one or more solicitation provisions and contract clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal or offer. In lieu of submitting the full text of those provisions/ clauses, the offeror may identify the provision/clauses by paragraph identifier and provide the appropriate information with its proposal or offer. Also, the full text of a solicitation provision and clause can be accessed electronically at this address: http://farsite.hill.af.mil/vmfara.htm
(xiv) n/a

(xv) Proposals are due by 12:00 PM EST on 14 May, 2019. Questions are due by 12:00 PM EST on 7 May 2019. Quotatation shall be emailed to paul.premoe@ihs.gov and offeror is responsible for confirming the Agency's receipt of their proposal.
(xvi) POC is Paul Premoe, Contracting Officer, paul.premoe@ihs.gov.

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