Chiller Repair Services

The Department of Agriculture Agricultural Research Service is seeking quotations for Chiller Repair Services through Request for Quotation 1232SA26Q0275, a combined synopsis and solicitation for commercial items issued under FAR Part 12. The contract requires repair of a CGAM 100F model chiller at the USDA-ARS Grazinglands Research Laboratory in El Reno, Oklahoma, with work to be completed within 10 days after receipt of required parts and no later than 45 days after notice of award. Key requirements include compressor replacement on Circuit #1, condenser coil replacement on Circuit #2, and chilled water pump motor replacement, with the contractor responsible for furnishing all labor, tools, equipment, and supervision while the government provides 410A refrigerant. Evaluation will be based on four factors: Technical Capabilities, Relevant Experience (demonstrating comparable project scope and complexity), Past Performance (minimum three projects within the last three years with references), and Price. Quotations are due by 11:00 am Central Time on March 12, 2026, with a mandatory site visit on March 10, 2026, and the final deadline for questions at 11:00 am Central Time on March 11, 2026.

This solicitation is designated as a Total Small Business Set-Aside with a small business size standard of $19.0 million, classified under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). No incumbent contractor or award value is specified in the solicitation documents. The contract will be firm-fixed price with a one-year workmanship warranty from the date of government acceptance, and all responsible sources may submit quotations, though award will be made to the responsible offeror offering the best value rather than necessarily the lowest-priced quote. All vendors must be active and registered in the System for Award Management (SAM.gov) at the time of submission and award, and payment will be processed through the Department of Treasury's Invoice Processing Platform (IPP.gov). The place of performance is El Reno, Oklahoma, where the chiller is located south of Building 1 at ground level.