Charging Station Advertising

Added: Jul 23, 2015 4:05 pm Oklahoma National Guard
Solicitation for Charging Stations
Solicitation # W912L6-15-T-0017


1. GENERAL INFORMATION

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for proposals (RFP).

The Oklahoma National Guard (OKNG), under solicitation W912L6-15-T-0017, is soliciting vendors for the rental of cell phone/portable electronic device charging stations at high schools located throughout the state of Oklahoma with the intent of providing advertising for the Oklahoma Army National Guard. The vendor will handle all coordination with the local high schools for the delivery, installation and maintenance of the charging stations. The charging stations will serve as advertising tools with the capability to display fixed customized messages provided by the Oklahoma National Guard (OKNG) and store business cards and pamphlets. This solicitation is for base period of one year and one year possible option period. The applicable NAICS code is 541890 (Other Services Related to Advertising). The SBA small business size standard is $15,000,000.00.

The prime vendor must complete at least 51% of the work performed to be eligible for award.

See attached Performance Work Statement for detailed requirements.

The Solicitation issue date is 23 July 2015 and will close on 6 August 2014 at 4:00 PM CST. Proposals received after the established deadline shall not be considered for this particular acquisition. The deadline for questions will be on 30 July at 4:00 PM CST. All questions must be submitted by email to trey.a.marshall.mil@mail.mil.

All Solicitation amendments must be acknowledged in accordance with FAR Clause 52.215-1, Instructions to Contractors-Competitive Acquisition. Failure to provide the information requested by this RFP and any applicable amendments may render the Offeror's proposal incomplete and ineligible for further consideration for award. This Solicitation does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract. The Government anticipates making an award without discussions. Each Offeror is required to have an active registration within the System for Award Management (SAM) at time of determination of award and must list NAICS 541890 on its SAM registration.

2. EVALUATION

Award will be based on an all or none basis using lowest price technically acceptable (LPTA) evaluation criteria conforming to the minimum requirements and specifications stated in the Performance Work Statement.

Technically Acceptable Requirements include:

a. Meeting the specifications identified in paragraph 1.3 in the Performance Work
Statement. Any deviations to the performance work statement must be submitted and approved by the Oklahoma National Guard as part of the question and answer process before a proposal will be accepted. Deadline for questions is 30 July at 4:00 PM CST.

b. Safety Plan

c. Service Plan

d. Proof of General Liability insurance coverage

Offers that exceed funds availability or do not meet minimum requirements and specifications will not be considered for award.

3. PROPOSAL PRICING

Each proposal will be itemized on the coversheet in the following format:

a. Base Year
CLIN 0001 - Installation & Recovery (per unit)
CLIN 0002 - Monthly Rental (per unit)
CLIN 0003 - Advertising Updates (per unit)
CLIN 0004 - CMRA Reporting Fee
Total Price Base Year
b. One Year Option
CLIN 0001 - Installation & Recovery (per unit)
CLIN 0002 - Monthly Rental (per unit)
CLIN 0003 - Advertising Updates (per unit)
CLIN 0004 - CMRA Reporting Fee
Total Price Option Year


4. PROPOSAL CONTENT

Each proposal shall be accompanied by a cover letter signed by the vendor. Each item proposed to be incorporated into the project shall be clearly marked and identified in the proposals and shall be cross-referenced to the drawings and specifications so as to identify clearly the use for which it is intended. The vendor shall review all submittals to verify conditions and to ensure accuracy, completeness and compliance with the contract requirements and shall indicate his approval on each submittal prior to submission. All variations from contract requirements shall be described in writing and approved by the Oklahoma National Guard prior to the closing of the questions window on 28 July. Approvals by the Contracting Officer will not relieve the vendor from responsibility for errors, omissions or noncompliance with contract requirements except where variations have been identified by the vendor and approved by the Contracting Officer.

The proposal shall provide sufficient descriptive literature, specifications, pictures or other types of media required to clearly demonstrate the vendor understands the performance work statement and their ability to meet the Government's requirement. The vendor shall submit their plan demonstrating that all systems required within the contract properly work at the completion of the job.

Specific contents of the proposal will include:

a. Coversheet that will include the itemized pricing of the service structured per Paragraph 3 - Proposal Pricing and include a total price for the Base and Option Years.

b. Safety Plan. Mitigates risk to individuals and property.

c. Service and Installation Plan. Details the delivery, recovery and servicing process.

d. Proof of Liability Insurance. as detailed in paragraph 1.2.6 in the statement
of work.

e. Graphical depiction of the product such as photos, schematics, drawings, etc.




5. PROPOSAL SUBMISSION

Proposals are due not later than (NLT) 4:00 PM. CST on 6 August 2015. Offeror shall submit one (1) original proposal in hard copy or electronically thorugh the means authorized below. All proposals shall be prepared or formatted for standard 8.5 quote mark x 11 quote mark paper and use a legible font, which shall not be less than size 10 font. Each page shall be numbered and shall include the solicitation number. Pages shall have not less than a .5 quote mark margin on all sides. Proposals will not exceed seventy-five (75) pages excluding the vendor's representations and certifications.

Proposals may be submitted by the following methods:
(1) Mail or delivery by a commercial carrier to Oklahoma Army National Guard, Attn: MAJ Trey Marshall, Contract Specialist, 3501 NE Military Circle, Oklahoma City, OK 73111;
(2) Hand delivery to the address provided above; or
(3) E-mail to trey.a.marshall.mil@mail.mil
______________________________________________________________________________

The Government anticipates making award without discussions. Therefore, offerors should submit their best and final offers to include alternate proposals. The Government reserves the right to make an award solely on initial proposals received. Offeror bears the burden of ensuring that the proposal (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for facsimile and e-mail transmissions to be completed. All pages of the proposal must reach the office before the deadline specified in this solicitation. The vendor bears the risk of non-receipt of electronically transmitted proposal and should confirm receipt. Vendors should request tracking numbers on any mailed proposals and should submit tracking numbers to the Government to ensure timely receipt.