Cannon AFB Library Furniture Request for Quotes

Awarded Award Notice Posted Jul 8, 2015

Solicitation number: FA4855-15-R-0054
Agency: Air Force Special Operations Command Air Force, Department of Defense
Awarded: Sep 15, 2015 to Demco, Inc.
Set-aside: No set-aside

Opportunity facts

Contract number: FA485515P0129 Federal contract award
NAICS code: 337127 Institutional Furniture Manufacturing
PSC: Not on record
Place of performance: 107 Albright Bldg. 75 Cannon AFB, New Mexico 88103, United States

Notice details come from SAM.gov. Updated Aug 21, 2015.

Notice text

4 versions

As posted on SAM.gov.

Update #4 · Latest · Aug 21, 2015

Added: Aug 21, 2015 4:02 pm

On August 18th an interested vendor replied to the solicitation with an inquiry about the circulation desk. Below is the conversation regarding the inquiry.

Question--- "but we hope to have one key clarification
question answered (better specification / description of circulation desk)?

(1) Your document, Item List & Floor Plan shows an image and states
"style is accurate, but design slightly different"

(2) The image is not the manufacture (Bookmark) from your information
list, it is the image of a different manufacture (Bookcraft).

(3) The image you supplied (if accurate) is not represented as shown on
the floorplan drawing.

(4) The dimensions and description should match the desired manufacture,
if a detailed description is not available supply the image of the
product. "

Answer--- "In regards to the circulation desk, it is referencing item C on the floor
plan which is above and to the right of item J and on the left of Item F.
The item pictured is a reference with the specific dimensions requested by
our customer listed in the item list with the green font. Our customer
wanted a circulation desk with more room in the workspace and more storage
space underneath the desk. That is why it says "style is accurate, but
design slightly different." I hope I answered your question appropriately,
however, if I did not, please let me know so we can figure it out."

To go along with that answer, we do not have a specific picture of the desk we are looking for, as they are not customarily manufactured as such.

Update #3 · Aug 10, 2015

Added: Jul 08, 2015 10:14 am Modified: Aug 10, 2015 12:55 pmTrack Changes

This solicitation is being amended to include a site visit, add a floor plan of the building and additional item information, add provisions (52.209-2 and 52.211-6), answer questions asked by vendors, and to extend the offer due date.

This solicitation has been changed to full and open competition, please disregard the FBO set-aside notice.
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1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 and Defense Change Notice 20150626.

3) The standard industrial classification code is 2599, NAICS is 337127, Small Business Size Standard for this NAICS code is 500 employees.

4) Description:
a) CLIN 0001 - See Attachment for Item
Specifics, dimensions, and a
floor plan
b) CLIN 0002- Delivery and Installation

See Attachment for other specifications

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THERE WILL BE A SITE VISIT ON 18 AUGUST 2015, ALL PERSONNELL ATTENDING NEED TO CONTACT BOTH POC'S SO WE CAN ADD YOU TO THE ROSTER AND CAN GET PASSES FOR ALL ATTENDING. ALL ATTENDEES WILL MEET AT THE CANNON AFB VISITOR'S CENTER AT 0900 MST. (The visitors center is on the north side of the base)
--------------------------------------------------------------------------------------------------

5) QUESTIONS ASKED BY VENDORS-
Q: Will you accept a partial quote?
A: No, the quote must include every item.

Q: CD/DVD Browsing Chest 57.25"x33.75"x23.75" it's not specified what dimension is height, width, depth, please reference manufacturer sourced.
A: 57.25"H x 33.75"W x 23.75"D (reference Item#: WF20478850 Gaylord® CD/DVD Browsing Chest)

Q: 2-Shelf Utility Cart - does this item need to be metal?
A: Yes, it needs to be metal (reference Item# WE14945810 Tennsco® Large-capacity Steel Utility Cart)

Q: Display Cube set of Six (3) 20"Hx20"Wx18"D (3) 12"Hx12"Wx14"D - are these painted metal, wood or plastic, please reference manufacturer sourced.
A: Material does not matter, but they need to be sturdy and the color required is black.
I do not know the manufacturer but the item number is #WF14998100.
All of the items were found on the Demco Furniture website. If you type the item description into the search bar, you can find all of the items there.

6) Delivery shall be F.O.B. Destination to:
27 SOFSS/FSDL
Attn: Melissa Haraughty
107 Albright Bldg. 75
Cannon AFB, NM 88103
Delivery Date: 8 WEEKS AFTER DATE OF CONTRACT

The following provisions applies to this acquisition:
FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-
Representation.
FAR 52.211-6 Brand Name or Equal
FAR 52-212-1 Instructions to Offerors - Commercial Items

FAR 52.212-2 Evaluation - Commercial Items:

This provision is incorporated by reference, and paragraph (a) is modified to read as follows:
(a) This is a competitive best value source selection in which the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The Government intends to make award to the lowest priced technically acceptable offeror. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:
1. Price
2. Technical Capability: Technical Acceptability is achieved when the offeror provides proof that the products meet the minimum standards of Item Descriptions, the stated Delivery Date, and Quality Products (specified attachment or Equal) (i.e., products brochures and/or products data shall be attached to the price proposal).
*All offerors shall submit technical description of the products being offered in sufficient detail in addition to the price proposal, to evaluate compliance with the requirements in this solicitation.
(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-3 -- Offeror Representations and Certifications --Commercial Items

(End of Provision)

The following FAR clauses applies to this acquisition:
FAR 52.212-4 Contract Terms and Conditions - Commercial Items
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. Only the following FAR clauses in paragraph (b) of FAR 52.212-5 are applicable: FAR 52.219-6 Notice of Total Small Business Aside, FAR 52.219-13 Notice of Set-Aside of Orders, FAR 52.219-28 Post Award Small Business Program Rerepresentation, FAR 52.222-3 Convict Labor, FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies, FAR 52.222-21 Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-36 Affirmative Action for Workers with Disabilities (above $15K), FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving, FAR 52.225-13 Restrictions On Certain Foreign Purchases, FAR 52.232-33 Payment By Electronic Funds Transfer-System for Award Management.

The following DFARS clauses cited are applicable to this solicitation:
DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials
DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights
DFARS 252.204-7004 Alternate A, System for Award Management
DFARS 252.223-7008 Prohibition of Hexavalent Chromium
DFARS 252-225-7001 Buy American and Balance of Payments Program
DFARS 252-225-7002 Qualifying Country Sources as Subcontractors
DFARS 252.232-7003 Electronic Submission of Payment Request
DFARS 252.232-7010 Levies on Contract Payments
DFARS 252.247-7023 Transportation of Supplies by Sea - Basic

The following AFFARS clause cited is applicable to this solicitation:
AFFARS 5352.201-9101 Ombudsman

7) Quotes must be signed, dated, submitted, and received by 25 August 2015, 1000, Mountain Standard Time. Quotes shall be electronically submitted via email to both of the following points of contact (POC). Failure to submit offer to both POC's will result in an unsuccessful offer.

Primary: SrA Cameron Smith - cameron.smith.16@us.af.mil
Alternate: SrA Drew Matter - drew.matter@us.af.mil

Update #2 · Aug 10, 2015

Added: Jul 08, 2015 10:14 am Modified: Aug 10, 2015 10:04 amTrack Changes

This solicitation is being amended to include a site visit, add a floor plan of the building and additional item information, add provisions (52.209-2 and 52.211-6), answer questions asked by vendors, and to extend the offer due date.
--------------------------------------------------------------------------------------------

2) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 and Defense Change Notice 20150626.

3) The standard industrial classification code is 2599, NAICS is 337127, Small Business Size Standard for this NAICS code is 500 employees.

4) Description:
a) CLIN 0001 - See Attachment for Item
Specifics, dimensions, and a
floor plan
b) CLIN 0002- Delivery and Installation

See Attachment for other specifications

5) QUESTIONS ASKED BY VENDORS-
Q: Will you accept a partial quote?
A: No, the quote must include every item.

Q: 2-Shelf Utility Cart - does this item need to be metal?
A: Yes, it needs to be metal (reference Item# WE14945810 Tennsco® Large-capacity Steel Utility Cart)

FAR 52.212-2 Evaluation - Commercial Items:

FAR 52.212-3 -- Offeror Representations and Certifications --Commercial Items

(End of Provision)

The following AFFARS clause cited is applicable to this solicitation:
AFFARS 5352.201-9101 Ombudsman

Primary: SrA Cameron Smith - cameron.smith.16@us.af.mil
Alternate: SrA Drew Matter - drew.matter@us.af.mil

Update #1 · Jul 8, 2015

Added: Jul 08, 2015 10:14 am

2) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 and Defense Change Notice 20150626.

3) The standard industrial classification code is 2599, NAICS is 337127, Small Business Size Standard for this NAICS code is 500 employees.

4) Description:
a) CLIN 0001 - See Attachment for Item
Specifics and dimensions
b) CLIN 0002- Delivery and Installation

See Attachment for other specifications

5) Delivery shall be F.O.B. Destination to:
27 SOFSS/FSDL
Attn: Melissa Haraughty
107 Albright Bldg. 75
Cannon AFB, NM 88103
Delivery Date: 8 WEEKS AFTER DATE OF CONTRACT

The following provisions applies to this acquisition:
FAR 52-212-1 Instructions to Offerors - Commercial Items

FAR 52.212-2 Evaluation - Commercial Items:
This provision is incorporated by reference, and paragraph (a) is modified to read as follows:
(a) This is a competitive best value source selection in which the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The Government intends to make award to the lowest priced technically acceptable offeror. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:
1. Price
2. Technical Capability: Technical Acceptability is achieved when the offeror provides proof that the products meet the minimum standards of Item Descriptions, the stated Delivery Date, and Quality Products (specified attachment or Equal) (i.e., products brochures and/or products data shall be attached to the price proposal).
*All offerors shall submit technical description of the products being offered in sufficient detail in addition to the price proposal, to evaluate compliance with the requirements in this solicitation.
(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-3 -- Offeror Representations and Certifications --Commercial Items

(End of Provision)

The following AFFARS clause cited is applicable to this solicitation:
AFFARS 5352.201-9101 Ombudsman

6) Quotes must be signed, dated, submitted, and received by 10 August 2015, 1000, Mountain Standard Time. Quotes shall be electronically submitted via email to both of the following points of contact (POC). Failure to submit offer to both POC's will result in an unsuccessful offer.

Primary: SrA Cameron Smith - cameron.smith.16@us.af.mil
Alternate: SSgt Octavio valverde - octavio.valverde @us.af.mil

Attachments

Files attached to this notice, newest first
File	Type	Posted
Information_List.xlsx	XLSX spreadsheet	Aug 10, 2015
Item_List_and_Floor_Plan.pdf	PDF	Aug 10, 2015
Information_List.xlsx	XLSX spreadsheet	Aug 10, 2015
Item_List_and_Floor_Plan.pdf	PDF	Aug 10, 2015
Information_List.xlsx	XLSX spreadsheet	Jul 8, 2015

Notice history

Notices posted for this opportunity, newest first
Notice	Type	Posted
Library Furniture Latest	Award Notice	Sep 21, 2015
Cannon AFB Library Furniture Request for Quotes This notice · Original	Award Notice	Jul 8, 2015

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