(C)(660) Karl Storz Digital Upgrade

Added: Oct 04, 2016 1:37 pm Modified: Oct 04, 2016 1:42 pmTrack Changes DEPARTMENT OF VETERANS AFFAIRS



Justification and Approval (J&A)

For

Other Than Full and Open Competition (>$150K)





Acquisition Plan Action ID: VA259-16-AP-6886



1. Contracting Activity: Department of Veterans Affairs, VISN 19 Denver for the Salt Lake VA Medical Center in Salt Lake City, Utah.



2. Nature and/or Description of the Action Being Processed: The Karl Storz brand equipment are digital imaging devices that provide live video of the surgical procedure on the Operating Room (OR) monitors and audio files. This will be a new firm-fixed-price contract.



FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Karl Storz brand equipment in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.



3. Description of Supplies/Services Required to Meet the Agency's Needs: The Karl Storz equipment are digital imaging devices that provide live video of the surgical procedure on the OR monitors and audio files. The devices archive to DVD, CD-ROM, USB stick, and network path. Surgeons can view the images and print pictures when required. The required items are a direct replacement of current Karl Storz equipment and must be compatible and interact with the current Karl Storz infrastructure currently in use. The current system has use of numerous devices that integrate with Karl Storz equipment using integration kits. Line items 0021 and 0022 are kits to incorporate the updated Karl Storz system with the current Da Vinci Robots and the current Panasonic monitors. Line items 0023 and 0025 are items to cover the cables of the current Panasonic and NDS monitors installed in the OR. The covers are for sterile purposes, the covers can be thoroughly cleaned for patient safety. Line item 0041 is for Sony medical grade printers which seamlessly integrate with the Karl Storz equipment. The VA will receive a credit for the trade in of the outdated Karl Storz equipment.



LINE

ITEM DESCRIPTION PART # QTY

0001 Essential NEO, 16x16 Digital Core WUIS1191 4

0002 MLS 16x16 KVM Option WUIS1377 4

0003 MLS/LLS, Audio Option WUIS1379 4

0004 Touch Panel, 24", Medical LCD Monitor WUIS1567 4

0005 Install Kit, Local Canvys Touch Panel WUIS4217 4

0006 Kit, 4 in 1 WUIS1144 20

0007 Install Kit, Lighting Control WUIS474 4

0008 Install Kit, AUX Audio Input, Line Level WUIS1086 4

0009 Tilting Wall Mount For Flat Panels 39"-80" Up To 200LBS WUIS4240 8

0010 Kit, Signal Specific AUX HD/SDI WUIS1145 3

0011 Kit, Local, AIDA WUIS1160 4

0012 Kit, Local, DVI Computer WUIS1153 8

0013 Kit, Remote, VGA Boom WUIS1156 4

0014 Kit, Single Endo Camera Input WUIS1168 4

0015 Install Kit, Native, Single Endo CAM 2, Image 1S WUIS1800 4

0016 Kit, Local, KVM User Station WUIS1328 4

0017 Kit, Local, SCB WUIS1147 4

0018 Kit, Wall Monitor WUIS1167 8

0019 Installation Kit WUIS786 4

0020 Kit, Link Bridge Chassis Fits Up To 4 Standalone Modules WUIS1314 4

0021 Kit, Da Vinci Robot WUIS1518 3

0022 Interface Kit, Panasonic Monitor, US WUIS1948M03 6

0023 Rear Cable Cover For 26" Panasonic Monitor WUIS1682 6

0024 Monitor, 55" WUIS1825 8

0025 Rear Cable Cover For 26" & 24" NDS HD Monitors WU1312 2

0026 Kit, Boom Mounted S-Video & Comp WUIS1149 1

0027 Kit, Display Boom Monitor WUIS1166 2

0028 StreamConnect Server - 60TB WUIS2220 1

0029 StreamConnect Video-On-Demand License - Physical Server WUIS2254 1

0030 StreamConnect Live License WUIS2255 1

0031 StreamConnect Test/Backup System WUIS2257 1

0032 ehrLINC Archive License WUIS2272 1

0033 ehrLINC Archive Implementation Professional Services WUIS2276 1

0034 ehrLINC Worklist License WUIS2271 1

0035 ehrLINC Worklist Implementation Professional Services WUIS2274 1

0036 Kit, StreamConnect, Talkback WUIS1989 6

0037 Cable, CAT 6, 24 AWG, TWSTD Pair, 25' WUIS105 6

0038 Interface License For Use With PACS and HER 20041406-V01 6

0039 Image 1 S H3-Z High Def Camera Head, For H3-Link Module TH100 12

0040 26" Wideview HD LED Flat Panel Display Monitor 16:9, 1920x1080 Resolution 9426LS 12

0041 Sony UPDR80MD Medical Grade Printer For Use With Digital USB Connection Devices WU1271 6

0042 Image 1 HD CCU With SDI/DVI Output & Image Capture Module, NTSC 22201011U112 3

0043 Installation KSIS-INSTALL 1

0044 Project Management KSIS-PM 1

0045 Credit For Trade In Of Existing Karl Storz Integration System TRADE_IN_CREDIT 4







4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability

or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

(X) (5) Authorized or Required by Statute FAR 6.302-5 (b)(6);

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;



FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).



5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): In Accordance with the Veterans First Contracting Program and the Authority under 38 USC 8127-8128 (Sections 502 and 503 of Public Law ((P.L.) 109-461), FAR Part 6.302-5(b)(6), and VAAR 819.7007, the Government intends to negotiate a sole source contract to a SDVOSB. L1 Enterprises is a CVE verified SDVOSB able to supply all the required equipment.

The required items are a direct replacement of current Karl Storz equipment and must be compatible and interact with the current Karl Storz infrastructure currently in use. Since 2010 the Salt Lake VAMC has built the current Karl Storz infrastructure by purchasing Karl Storz monitors and other equipment and software. Salt Lake VAMC has purchased the Karl Storz infrastructure on purchase order numbers: VA660-A00085, VA259-12-P-8585, VA259-13-F-2409, VA259-13-F-0707, VA259-14-F-0016, VA259-14-F-0638, VA259-15-F-3272, and VA259-16-F-1659. In order for the new equipment to work with/interface with the current Karl Storz infrastructure Karl Storz digital imaging equipment must be procured. Purchasing non-Karl Storz digital imaging equipment and components would require the entire infrastructure to be replaced which would result in the substantial duplication of cost that could not be recovered by the VA through competition. Karl Storz was contacted about the use of other equipment brands with the Karl Storz equipment and infrastructure and the company representative replied their system is proprietary. The products are FDA registered devices thus requiring only the use of tested and validated components.



6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Sources sought notices were placed on SEWP, GSA eBuy, and FBO. The SEWP sources sought returned one SDVOSB distributor declining the possibility to provide a quote. eBuy returned no responses. The FBO posting returned three responses. One response was from a SDVOSB declining the opportunity to provide a future quote; a second SDVOSB distributor is interested in providing a quote; and the large manufacturer is interested in providing a quote.



7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be determined fair and reasonable by evaluating the quoted price against open market prices and past purchases. Similar Karl Storz equipment was purchased in the past for VISN 19 medical centers. The most recent similar purchase was for Karl Storz monitors for two ORs at the Salt Lake Medical Center in February 2016. These past prices will be used to determine price fair and reasonable in conjunction with open market prices charged by the manufacturer.



8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted using multiple sources. The VetBiz website was searched using NAICS Code 334510, which resulted in 79 vendors, when adding the key words "Karl Storz", one vendor, a SDVOSB distributor, remained. A search was conducted on the SBA Dynamic Search page using NAICS Code 334510, which resulted in 1,295 vendors. In the few capability narratives some of the stated capabilities didn't match the VA's needs. Sources sought notices were posted on NASA SEWP, GSA eBuy and FBO. One response was received from a SEWP vendor stating they will not provide a quote. GSA eBuy sources sought produced no results. FBO sources sought produced three results; the first was from a SDVOSB stating they wouldn't provide a quote, the second was the large business manufacturer (Karl Storz), and the third was the manufacturer's SDVOSB partner/distributor (L1 Enterprises). Both companies stated they could provide a quote. In addition to the sources sought notices, an email was sent out to some small businesses found during the VetBiz and SBA searches; the emails included the GSA eBuy and FBO sources sought information.



9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Karl Storz was contacted about the use of other brands with the Karl Storz infrastructure and the company representative replied their infrastructure system is proprietary. The products are FDA registered devices thus requiring only the use of tested and validated components. The Karl Storz infrastructure and digital imaging devices require the use of other tools such as the Da Vinci Robot and Sony printer. Karl Storz doesn't manufacture the tools, but has created kits to integrate them and has tested and validate the use of these tools with their system. Karl Storz doesn't have a kit to allow other digital imaging devices to use their infrastructure. In addition, the proposed SDVOSB vendor, L1 Enterprises, is providing a credit back to the Government for the "trade-in" of existing Karl Storz equipment being used.



10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

" L1 Enterprises, Inc.

o SDVOSB

o distributor

" Karl Storz Endoscopy-America, Inc.

o Large

o manufacturer



11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: For future requirements market research will be performed using vip.vetbiz.gov, FPDS, GSA eBuy, FBO, and eCMS. Additionally, the required equipment will be re-evaluated to determine if the current equipment and infrastructure is still proprietary to Karl Storz or if other systems can integrate.

Added: Oct 04, 2016 1:37 pm DEPARTMENT OF VETERANS AFFAIRS



Justification and Approval (J&A)

For

Other Than Full and Open Competition (>$150K)





Acquisition Plan Action ID: VA259-16-AP-6886



1. Contracting Activity: Department of Veterans Affairs, VISN 19 Denver for the Salt Lake VA Medical Center in Salt Lake City, Utah.



2. Nature and/or Description of the Action Being Processed: The Karl Storz brand equipment are digital imaging devices that provide live video of the surgical procedure on the Operating Room (OR) monitors and audio files. This will be a new firm-fixed-price contract.



FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Karl Storz brand equipment in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.



3. Description of Supplies/Services Required to Meet the Agency's Needs: The Karl Storz equipment are digital imaging devices that provide live video of the surgical procedure on the OR monitors and audio files. The devices archive to DVD, CD-ROM, USB stick, and network path. Surgeons can view the images and print pictures when required. The required items are a direct replacement of current Karl Storz equipment and must be compatible and interact with the current Karl Storz infrastructure currently in use. The current system has use of numerous devices that integrate with Karl Storz equipment using integration kits. Line items 0021 and 0022 are kits to incorporate the updated Karl Storz system with the current Da Vinci Robots and the current Panasonic monitors. Line items 0023 and 0025 are items to cover the cables of the current Panasonic and NDS monitors installed in the OR. The covers are for sterile purposes, the covers can be thoroughly cleaned for patient safety. Line item 0041 is for Sony medical grade printers which seamlessly integrate with the Karl Storz equipment. The VA will receive a credit for the trade in of the outdated Karl Storz equipment.



LINE

ITEM DESCRIPTION PART # QTY

0001 Essential NEO, 16x16 Digital Core WUIS1191 4

0002 MLS 16x16 KVM Option WUIS1377 4

0003 MLS/LLS, Audio Option WUIS1379 4

0004 Touch Panel, 24", Medical LCD Monitor WUIS1567 4

0005 Install Kit, Local Canvys Touch Panel WUIS4217 4

0006 Kit, 4 in 1 WUIS1144 20

0007 Install Kit, Lighting Control WUIS474 4

0008 Install Kit, AUX Audio Input, Line Level WUIS1086 4

0009 Tilting Wall Mount For Flat Panels 39"-80" Up To 200LBS WUIS4240 8

0010 Kit, Signal Specific AUX HD/SDI WUIS1145 3

0011 Kit, Local, AIDA WUIS1160 4

0012 Kit, Local, DVI Computer WUIS1153 8

0013 Kit, Remote, VGA Boom WUIS1156 4

0014 Kit, Single Endo Camera Input WUIS1168 4

0015 Install Kit, Native, Single Endo CAM 2, Image 1S WUIS1800 4

0016 Kit, Local, KVM User Station WUIS1328 4

0017 Kit, Local, SCB WUIS1147 4

0018 Kit, Wall Monitor WUIS1167 8

0019 Installation Kit WUIS786 4

0020 Kit, Link Bridge Chassis Fits Up To 4 Standalone Modules WUIS1314 4

0021 Kit, Da Vinci Robot WUIS1518 3

0022 Interface Kit, Panasonic Monitor, US WUIS1948M03 6

0023 Rear Cable Cover For 26" Panasonic Monitor WUIS1682 6

0024 Monitor, 55" WUIS1825 8

0025 Rear Cable Cover For 26" & 24" NDS HD Monitors WU1312 2

0026 Kit, Boom Mounted S-Video & Comp WUIS1149 1

0027 Kit, Display Boom Monitor WUIS1166 2

0028 StreamConnect Server - 60TB WUIS2220 1

0029 StreamConnect Video-On-Demand License - Physical Server WUIS2254 1

0030 StreamConnect Live License WUIS2255 1

0031 StreamConnect Test/Backup System WUIS2257 1

0032 ehrLINC Archive License WUIS2272 1

0033 ehrLINC Archive Implementation Professional Services WUIS2276 1

0034 ehrLINC Worklist License WUIS2271 1

0035 ehrLINC Worklist Implementation Professional Services WUIS2274 1

0036 Kit, StreamConnect, Talkback WUIS1989 6

0037 Cable, CAT 6, 24 AWG, TWSTD Pair, 25' WUIS105 6

0038 Interface License For Use With PACS and HER 20041406-V01 6

0039 Image 1 S H3-Z High Def Camera Head, For H3-Link Module TH100 12

0040 26" Wideview HD LED Flat Panel Display Monitor 16:9, 1920x1080 Resolution 9426LS 12

0041 Sony UPDR80MD Medical Grade Printer For Use With Digital USB Connection Devices WU1271 6

0042 Image 1 HD CCU With SDI/DVI Output & Image Capture Module, NTSC 22201011U112 3

0043 Installation KSIS-INSTALL 1

0044 Project Management KSIS-PM 1

0045 Credit For Trade In Of Existing Karl Storz Integration System TRADE_IN_CREDIT 4







4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability

or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

(X) (5) Authorized or Required by Statute FAR 6.302-5 (b)(6);

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;



FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).



5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): In Accordance with the Veterans First Contracting Program and the Authority under 38 USC 8127-8128 (Sections 502 and 503 of Public Law ((P.L.) 109-461), FAR Part 6.302-5(b)(6), and VAAR 819.7007, the Government intends to negotiate a sole source contract to a SDVOSB. L1 Enterprises is a CVE verified SDVOSB able to supply all the required equipment.

The required items are a direct replacement of current Karl Storz equipment and must be compatible and interact with the current Karl Storz infrastructure currently in use. Since 2010 the Salt Lake VAMC has built the current Karl Storz infrastructure by purchasing Karl Storz monitors and other equipment and software. Salt Lake VAMC has purchased the Karl Storz infrastructure on purchase order numbers: VA660-A00085, VA259-12-P-8585, VA259-13-F-2409, VA259-13-F-0707, VA259-14-F-0016, VA259-14-F-0638, VA259-15-F-3272, and VA259-16-F-1659. In order for the new equipment to work with/interface with the current Karl Storz infrastructure Karl Storz digital imaging equipment must be procured. Purchasing non-Karl Storz digital imaging equipment and components would require the entire infrastructure to be replaced which would result in the substantial duplication of cost that could not be recovered by the VA through competition. Karl Storz was contacted about the use of other equipment brands with the Karl Storz equipment and infrastructure and the company representative replied their system is proprietary. The products are FDA registered devices thus requiring only the use of tested and validated components.



6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Sources sought notices were placed on SEWP, GSA eBuy, and FBO. The SEWP sources sought returned one SDVOSB distributor declining the possibility to provide a quote. eBuy returned no responses. The FBO posting returned three responses. One response was from a SDVOSB declining the opportunity to provide a future quote; a second SDVOSB distributor is interested in providing a quote; and the large manufacturer is interested in providing a quote.



7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be determined fair and reasonable by evaluating the quoted price against open market prices and past purchases. Similar Karl Storz equipment was purchased in the past for VISN 19 medical centers. The most recent similar purchase was for Karl Storz monitors for two ORs at the Salt Lake Medical Center in February 2016. These past prices will be used to determine price fair and reasonable in conjunction with open market prices charged by the manufacturer.



8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted using multiple sources. The VetBiz website was searched using NAICS Code 334510, which resulted in 79 vendors, when adding the key words "Karl Storz", one vendor, a SDVOSB distributor, remained. A search was conducted on the SBA Dynamic Search page using NAICS Code 334510, which resulted in 1,295 vendors. In the few capability narratives some of the stated capabilities didn't match the VA's needs. Sources sought notices were posted on NASA SEWP, GSA eBuy and FBO. One response was received from a SEWP vendor stating they will not provide a quote. GSA eBuy sources sought produced no results. FBO sources sought produced three results; the first was from a SDVOSB stating they wouldn't provide a quote, the second was the large business manufacturer (Karl Storz), and the third was the manufacturer's SDVOSB partner/distributor (L1 Enterprises). Both companies stated they could provide a quote. In addition to the sources sought notices, an email was sent out to some small businesses found during the VetBiz and SBA searches; the emails included the GSA eBuy and FBO sources sought information.



9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Karl Storz was contacted about the use of other brands with the Karl Storz infrastructure and the company representative replied their infrastructure system is proprietary. The products are FDA registered devices thus requiring only the use of tested and validated components. The Karl Storz infrastructure and digital imaging devices require the use of other tools such as the Da Vinci Robot and Sony printer. Karl Storz doesn't manufacture the tools, but has created kits to integrate them and has tested and validate the use of these tools with their system. Karl Storz doesn't have a kit to allow other digital imaging devices to use their infrastructure. In addition, the proposed SDVOSB vendor, L1 Enterprises, is providing a credit back to the Government for the "trade-in" of existing Karl Storz equipment being used.



10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

" L1 Enterprises, Inc.

o SDVOSB

o distributor

" Karl Storz Endoscopy-America, Inc.

o Large

o manufacturer



11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: For future requirements market research will be performed using vip.vetbiz.gov, FPDS, GSA eBuy, FBO, and eCMS. Additionally, the required equipment will be re-evaluated to determine if the current equipment and infrastructure is still proprietary to Karl Storz or if other systems can integrate.