Batch Still System
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0470
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Points of contact
-
- Jessica Pacheco jessica.pacheco@usda.gov (662) 686-5414
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture's Agricultural Research Service is procuring a batch still system for research and development purposes at their Eastern Regional Research Center in Wyndmoor, Pennsylvania. The solicitation seeks a specialized distillation system capable of separating ethanol from fermented dairy waste, specifically waste ice cream, with a target system scale of 30-50 gallons and including components such as a stainless steel pot still with copper distillation column, copper dish top, spirit safe, stainless steel condenser, mash cooker, and fermenter. The procurement will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, where technical capability will be assessed on a pass/fail basis and only the lowest-priced quote will be evaluated for technical acceptability. Quotes must be submitted electronically to jessica.pacheco@usda.gov by August 4, 2025, at 4:00 PM CST, with questions due by July 28, 2025, at 4:00 PM CST. The evaluation criteria include technical compliance with specifications, total cost of ownership, delivery timeline, and warranty/service support.
This solicitation is designated as a total small business set-aside under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a small business size standard of 1,000 employees. The preferred brand mentioned in the specifications is the Vendome Copper and Brass R&D Still System, though "or equal" alternatives are acceptable. The contract requires delivery of one complete batch still system within 30 days after award on an FOB Destination basis to the USDA-ARS Eastern Regional Research Center at 600 E Mermaid Lane, Wyndmoor, PA 19038. While no specific contract value is mentioned in the available documents, this appears to be a single-award purchase order for specialized laboratory equipment. The government intends to award based on the simplified acquisition procedures under FAR Part 13, indicating the procurement value is likely under the simplified acquisition threshold.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0470 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-04 dated 06/11/2025.
This solicitation is issued as a SB Set-Aside. The associated NAICS code is 334516 the small business size standard is 1,000.
0001, Batch Still System, 1 each
Description/Statement of Work/Specification: See the attached specfications
Date(s) and place(s) of delivery and acceptance:
Needed 30 days after award at:
U.S. Department of Agriculture - Agricultural Research Service (USDA-ARS)
Eastern Regional Research Center
600 E Mermaid Lane, Wyndmoor, PA 19038
This requirement shall be FOB Destination.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place quotes are due:
Quotes are due by Monday, August 4, 2025 by 4:00 PM CST.
Submit quotes to the following e-mail address(es), by the quote due date and time:
jessica.pacheco@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Jessica Pacheco at jessica.pacheco@usda.gov no later than Monday, July 28, 2025 4:00 PM CST.
Attachments
| File | Type | Posted |
|---|---|---|
| Terms and Conditions_1232SA25Q0470.pdf | ||
| Specifications.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Batch Still System | Award Notice | |
| Batch Still System | Solicitation |
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