Audio and video equipment

Added: Sep 06, 2011 3:18 pm Modified: Sep 13, 2011 2:46 pmTrack Changes AMENDMENT 0001: THIS AMENDMENT TO SOLICITATION DOL111RQ21352 IS THE CORRECT A TYPOGRAPHICAL ERROR ON THE 4TH LINE ITEM'S MODEL NUMBER LISTED UNDER EQUIPMENT REQUIREMENTS. THE MODEL NUMBER AG-HPG24 IS CHANGED TO THE CORRECT MODEL NUMBER AG-HPD24. ALL INTERESTED VENDORS SHALL QUOTE ON THIS EXACT MODEL NUMBER ALONG WITH THE OTHER MODEL NUMBERS LISTED UNDER EQUIPMENT REQUIREMENTS.

*PLEASE SEE ATTACHMENT  FOR CORRECTED PART NUMBERS*

This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in Federal Acquisition Regulations (FAR) Part 12.6 and (FAR) Part 13 as supplemented with additional information included with this notice.  This announcement constitutes the only solicitation and a written solicitation will not be issued.  Firm, Fixed-price offers are requested under this Request for Quotation (RFQ).  This document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-53.  The prevailing Department of Labor Wage Determination applies.  This solicitation is set-aside 100% for small business.  The Product Service Code is 5820, and the associated North American Industry Classification System (NAICS) Code is 334310. The small business size standard is 750 Employees.  The U.S. Department of Labor Office of Public Affairs has a requirement for Panasonic Audio and Video Equipment.

The following provisions and clauses apply: Provision 52.252-1 Solicitation Provisions Incorporated by Reference; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and conditions; 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.222-26 EO 11246; 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212); 52.223-6 Drug Free Workplace, 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); Quoters should include a completed copy of 52.212-3, Offeror Representations and Certifications/Commercial Items with their reply.
The full text of the Federal Acquisition Regulation (FAR) may be accessed on the internet at http://farsite.hill.af.mil/vffara.htm

Interested parties may submit quotes via email no later than 15 September 2011 at 12:00 P.M. Eastern Standard Time. Submit quotes to lamb.michael@dol.gov.

Parties responding to this solicitation must include the following information: 1) company's complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Duns number; 4) Bidders must meet the requirements of Equipment Specifications.

High-Definition Panasonic P2 Recorder/Reader

Equipment Specifications

Requirements:

The Department of Labor, Office of Public Affairs (OPA), Division of Audiovisual Communication Services (DAVCS), produces audio-visual products for presentation and distribution in order to support the Office of the Secretary (OSEC) and Department of Labor (DOL) agencies with their programs and initiatives.  Projects requested by OSEC and DOL agencies are intended for various audiences, including DOL employees, congressional members, labor organizations, employer groups, educational groups and the general public. 

In FY 2010 and due to an increase in Departmental events and initiatives requiring High-Definition (HD) cameras, DAVCS purchased three (3) Panasonic HD cameras.  In FY 2011, DAVCS requires the purchase of additional recorders and card readers to assist in its field video production work as well as in-house duplication.  The additional devices must be compatible with DAVCS' existing facility configurations: the items must operate in SDI (Serial Digital Interface) P2 (Proprietary software for Panasonic) HD as well as interface with the existing AVID editing system and Rimage duplicating system.  These devices must meet current broadcast standards. 

•1.      DAVCS requires a single slot memory card (AJ-PCD2GPL) for recording video for field work within and outside DOL.

•2.      DAVCS requires a P2 5 slot memory card (AJ-PCD20) for use by in the third in-house AVID editing system, which was brought on-line earlier in FY 2011.   

•3.      DAVCS requires a rack mountable multi-format recorder/player (AJ-HPD2500PJ) in order to real all P2 video data recording on the already-purchased HD Panasonic cameras.  This equipment will allow DAVCS to transfer the P2 data directly to DVDs for duplication rather than require import via the AVID editing system, which can result in costly time delays up to 2 hours.  Experience has shown that these time delays have impaired our ability to meet demanding deadlines of the Office of the Secretary.

      •4.      DAVCS requires a portable P2 slot recorder (AG-HPG24) in
             order to record live programs in the DOL Auditorium as well
             as Great Hall.

Equipment Requirements:

                                                                                                                                    Extended

QTY           MFR                Model                      Description                                                    Unit Price           Price 

    1         Panasonic     AJ-PCD2GPJ           single slot Memory Card Drive                              

    1         Panasonic     AJ-PCD20               P2 5 slot Memory Card Drive       

    1         Panasonic     AJ-HPD2500PJ        Multi-format recorder/player rack mountable 

    1         Panasonic     AG-HPG24              P2  Portable 2 slot recorder

 Delivery Address:

                               U.S. Department of Labor
                               Attn: Alex Duncan
                               200 Constitution Ave., NW
                               Room #: N6310
                               Washington, DC 20210

BASIS FOR AWARD:

 The Government intends to award a Firm-fixed Price purchase order to the eligible, responsible vendors whose quote conforms to the solicitation and is the lowest priced technically acceptable (LPTA).

 EVALUATION FACTORS in accordance with 13.106-2

The Government will evaluate the Contractor(s) price and technical proposal as follows:

• Price - Aggregate value of proposal.

• Technical- Proposal must demonstrate that the vendor is capable of performing satisfactorily and able to meet minimum specifications as identified above. Vendor must quote EXACT products listed above under Equipment Requirements. Please see attached Brand Name Justification.

Added: Sep 06, 2011 3:18 pm This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in Federal Acquisition Regulations (FAR) Part 12.6 and (FAR) Part 13 as supplemented with additional information included with this notice.  This announcement constitutes the only solicitation and a written solicitation will not be issued.  Firm, Fixed-price offers are requested under this Request for Quotation (RFQ).  This document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-53.  The prevailing Department of Labor Wage Determination applies.  This solicitation is set-aside 100% for small business.  The Product Service Code is 5820, and the associated North American Industry Classification System (NAICS) Code is 334310. The small business size standard is 750 Employees.  The U.S. Department of Labor Office of Public Affairs has a requirement for Panasonic Audio and Video Equipment.

The following provisions and clauses apply: Provision 52.252-1 Solicitation Provisions Incorporated by Reference; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and conditions; 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.222-26 EO 11246; 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (38 U.S.C. 4212); 52.223-6 Drug Free Workplace, 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); Quoters should include a completed copy of 52.212-3, Offeror Representations and Certifications/Commercial Items with their reply.
The full text of the Federal Acquisition Regulation (FAR) may be accessed on the internet at http://farsite.hill.af.mil/vffara.htm

Interested parties may submit quotes via email no later than 15 September 2011 at 12:00 P.M. Eastern Standard Time. Submit quotes to lamb.michael@dol.gov.

Parties responding to this solicitation must include the following information: 1) company's complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Duns number; 4) Bidders must meet the requirements of Equipment Specifications.

High-Definition Panasonic P2 Recorder/Reader

Equipment Specifications

Requirements:

The Department of Labor, Office of Public Affairs (OPA), Division of Audiovisual Communication Services (DAVCS), produces audio-visual products for presentation and distribution in order to support the Office of the Secretary (OSEC) and Department of Labor (DOL) agencies with their programs and initiatives.  Projects requested by OSEC and DOL agencies are intended for various audiences, including DOL employees, congressional members, labor organizations, employer groups, educational groups and the general public. 

In FY 2010 and due to an increase in Departmental events and initiatives requiring High-Definition (HD) cameras, DAVCS purchased three (3) Panasonic HD cameras.  In FY 2011, DAVCS requires the purchase of additional recorders and card readers to assist in its field video production work as well as in-house duplication.  The additional devices must be compatible with DAVCS' existing facility configurations: the items must operate in SDI (Serial Digital Interface) P2 (Proprietary software for Panasonic) HD as well as interface with the existing AVID editing system and Rimage duplicating system.  These devices must meet current broadcast standards. 

•1.      DAVCS requires a single slot memory card (AJ-PCD2GPL) for recording video for field work within and outside DOL.

•2.      DAVCS requires a P2 5 slot memory card (AJ-PCD20) for use by in the third in-house AVID editing system, which was brought on-line earlier in FY 2011.   

•3.      DAVCS requires a rack mountable multi-format recorder/player (AJ-HPD2500PJ) in order to real all P2 video data recording on the already-purchased HD Panasonic cameras.  This equipment will allow DAVCS to transfer the P2 data directly to DVDs for duplication rather than require import via the AVID editing system, which can result in costly time delays up to 2 hours.  Experience has shown that these time delays have impaired our ability to meet demanding deadlines of the Office of the Secretary.

      •4.      DAVCS requires a portable P2 slot recorder (AG-HPG24) in
             order to record live programs in the DOL Auditorium as well
             as Great Hall.

Equipment Requirements:

                                                                                                                                    Extended

QTY           MFR                Model                      Description                                                    Unit Price           Price 

    1         Panasonic     AJ-PCD2GPJ           single slot Memory Card Drive                              

    1         Panasonic     AJ-PCD20               P2 5 slot Memory Card Drive       

    1         Panasonic     AJ-HPD2500PJ        Multi-format recorder/player rack mountable 

    1         Panasonic     AG-HPG24              P2  Portable 2 slot recorder

 Delivery Address:

                               U.S. Department of Labor
                               Attn: Alex Duncan
                               200 Constitution Ave., NW
                               Room #: N6310
                               Washington, DC 20210

BASIS FOR AWARD:

 The Government intends to award a Firm-fixed Price purchase order to the eligible, responsible vendors whose quote conforms to the solicitation and is the lowest priced technically acceptable (LPTA).

 EVALUATION FACTORS in accordance with 13.106-2

The Government will evaluate the Contractor(s) price and technical proposal as follows:

• Price - Aggregate value of proposal.

• Technical- Proposal must demonstrate that the vendor is capable of performing satisfactorily and able to meet minimum specifications as identified above. Vendor must quote EXACT products listed above under Equipment Requirements. Please see attached Brand Name Justification.