Annual Service Contract for Becton Dickinson FACSymphony A5 system with five lasers; Flow Supply System; and High Throughput Sampler

FedBizOps Synopsis

Document Type:  Combined Synopsis/Solicitation

Solicitation Number: RFQ-NIAID-2075465

Posted Date: 05/24/2021

Response Date: 05/31/2021

Set Aside: None

NAICS Code: 811219

Classification Code: J066

Contracting Office Address:

Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 903 S 4th Street, Hamilton, MT 59840

Title:  Annual Service Contract for Becton Dickinson FACSymphony A5 system with five lasers; Flow Supply System; and High Throughput Sampler

Primary Point of Contact:  

Dana Monroe, dana.monroe@nih.gov

Description:

This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-RML-2075465 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05 March 10, 2021.

The North American Industry Classification System (NAICS) code for this procurement is 811219, Other Electronic and Precession Equipment Repair and Maintenance, with a small business size standard of $22,000,000.00. The requirement is being competed full and open competition, un-restricted and without a small business set-aside.

The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for:

POP 06/19/2021 – 06/18/2022

1 Year Service Agreement for BD Equipment 1) FACSymphony A5 (with 5 lasers) QTY 1, FACS Flow Supply System QTY 1 and High Throughput Sampler QTY 1

The Laboratory of Immunogenetics (LIG) has a requirement to purchase an annual service plan for multiple pieces of laboratory equipment. The minimum requirements for the service plan include the following:

1) FACSymphony A5 (QTY 1 with 5 lasers) Serial #: R66096400124

• Service plan must cover BD Symphony A5 and one BD FACStation (excluding printers) to include labor, travel expenses and parts (excluding consumable items and lasers) with 5-Day coverage (Mon-Fri, 8am-5pm, customer time) for the following:

  • 2 Preventative Maintenance Inspections to be performed during a 12-month period
  • 2 PM Kits to be provided for Software Revisions released during the agreement term
  • Services must be performed in accordance with OEM published standards and guidelines
  • Unlimited Service Visits (Mon-Fri) excluding holidays
  • 48-hour guaranteed response to a request for emergency on-site service (Mon-Fri, excluding holidays)
  • Unlimited Telephone Support for instruments, reagents and applications

FACSymphone A5 includes five (5) lasers that require coverage

1) SAPPHIRE 488-200 Blue Lsr

2) MPB 628-200 Red Lsr

3) G4 355-60 w/BD UV Lsr

4) OBIS 405-200 LX Violet Lsr

5) SAPPHIRE 561-200 Yellow Lsr

2) FACS Flow Supply System Serial#: N3492775823

• Service plan must cover FACS Flow Supply System to include labor, travel expenses and parts (excluding consumable items) for the following:

  • Unlimited Service Visits (Mon-Fri) excluding holidays
  • OEM parts
  • OEM Certified technicians
  • Unlimited Telephone Support for instruments, reagents and applications

3) High Throughput Sampler Serial#: R647701000742

• Service plan must cover High Throughput Sampler - DEPOT ONE-WAY SWAP/PREVENTIVE MAINTENANCE SERVICE AGREEMENT -must cover all parts (excluding consumable items) for the following:

  • Depot Level Repair between vendor center and customer
  • One (1) PM Inspections to be performed during a 12-month period in conjunction with the superior equipment’s Preventive Maintenance Inspection
  • One (1) PM Kit to be provided
  • An emergency replacement shall be provided within two (2) working days
  • Unlimited Telephone Support for instruments, reagents and applications
  • Vendor will assume all costs associated with labor, shipping and parts, excluding consumable items

Payments shall be invoiced by vendor and disbursed by the NIH in 4 quarterly in arrears payments.

Place of Performance: NIH, 5601 Fishers Lane, Rockville, MD 20852, United States.

FOB: Destination

The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.  The award will be based on the following: lowest price meeting technical capabilities.

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (June 2020)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (FEB 2021)

FAR 52.204-7 System for Award Management (Oct 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Jan 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26 / have completed certification in SAM.gov.

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (OCT 2018)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2021)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than May 31, 2021 @ 5:00 PDST

Offers may be e-mailed to Dana Monroe(E-Mail/ dana.monroe@nih.gov). Offers shall include RFQ number in the subject line (RFQ-RML-2075465). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)

All responsible sources may submit an offer that will be considered by this Agency. 

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Dana Monroe; dana.monroe@nih.gov.