Annual Service and Repair Contract

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation number is RFQ-NICHD-19-178 and is issued as a Request for Quotation (RFQ). The solicitation /contract will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2005-99. The North American Industry Classification (NAICS) Code is 334516 with a size standard of1000. This acquisition is being conducted using Simplified Acquisition Procedures in accordance with FAR Part 13. The National Institutes of Health (NIH), National Institute of Digestive, Diabetes & Kidney Diseases (NIDDK) has a requirement to procure on a sole source basis with Bruker BioSpin Corporation, 15 Fortune Drive, Billerica, MA 01821-3991 to procure Annual Service and Repair Contract.

The NMR spectrometers present in NIDDK are the key instruments of three separate sections in NIDDK all focusing on the study of proteins and their relation to health and disease, with emphasis on HIV. The NMR spectrometers in NIDDK, manufactured by Bruker Instruments, each rely on a sophisticated cryogenic probe system that is cooled by helium driven cryostat to operate at very low temperature. These Bruker cryoplatformsTM consist of the cooling unit that drives the actual cryogenic probeheads. These cryoplatformsTM contain multiple pumps as well as a mechanically driven cryostat.

The cryoplatformsTM units require an annual "CP10K" overhaul to replace all time-limited parts. Bruker is the only company offering this annual overhaul service. Bruker is offering the CP10K service for the NIDDK units at a significantly discounted price if purchased simultaneously for all units. The annual service and repair contract shall cover remote diagnosis of the correct functioning of 11 Bruker CryoPlatformTM systems, and repairs if needed.

The annual maintenance overhaul (CP10K) shall be carried out by trained personnel and be initiated within a period of one month from the time that the vendor is notified of the need for annual overhaul, and the overhaul contract shall cover all expenses associated with the CryoPlatformTM Annual Maintenance and Overhaul Description, specified below, excluding the cost of cryogens and gases. The vendor must have a proven track record of having carried out Annual Maintenance (CP10K) overhauls of Bruker CryoPlatformTM systems. No additional costs are to be incurred because of this overhaul. These onetime equipment overhauls shall be performed during a scheduled visit, which accommodate the needed downtime for the overhaul. Because of the expenses involved with the cost of the Overhauling of the equipment, it is expected that this portion of the contract will be invoiced separately, after the overhauls have been performed, and the bulk expense of this portion of the contract shall be paid in a onetime, net 30 payment.

The primary POC for scheduling these annual equipment overhauls to replace worn parts, will be provided at time of award.

The annual maintenance overhaul (CP10K) shall include:
• Exchange of the primary cooling device in the CryoCooler, the 'cold head'
• Exchange of an adsorber in the He compressor
• Oil exchange in the vacuum pump
• Greasing or exchange of the vacuum turbopump bearings
• Test of pressure safety valves
• Cleaning the air inlets
• One cool-down/warm-up cycle as a performance check

The 11 Cryoplatforms covered under this contract are:

• ID 10175641 (700 MHz)
• BH025403 (900 MHz)
• BH077707 (499 MHz)
• BH046504 (600 MHz)
• BH046704 (500 MHz)
• BH030703 (600 MHz)
• BH027603 (500 MHz)
• BH046604 (600 MHz)
• ID 10211018 (600 MHz)
• ID 10026129 (800 MHz)
• ID10028000 (600 MHz)

The offeror must include a completed copy of the following provisions: 1) FAR Clause 52.212-1 Instructions to Offerors - Commercial items; 2) FAR Clause 52.212-2, Evaluation - Commercial Items. As stated in FAR Clause 52.212-2 (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be advantageous to the Government, price and other factors considered. The following factors will be used equally to evaluate offers: Technical Evaluation, Price, and Past Performance. The Government will make award based on Best Value.

Note: Past Performance Information: Vendors must submit a listing of the most recent contracts/awards (minimum of 3) which demonstrate similar work in nature to this Solicitation. Contracts/awards may include those entered with the Federal Government, state and local governments and commercial concerns. Include the following information for each contract or subcontract:

1. Name of Contracting Organization
2. Contract Number (for subcontracts provide the prime contract number and the subcontract number)
3. Contract Type
4. Total Contract Value
5. Description of Requirement
6. Contracting Officer's Name and Telephone Number
7. Program Manager's Name and Telephone Number

3) FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items; 4) FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items; 5) FAR Clause 52-212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items - Deviation for Simplified Acquisitions. The Dun and Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN) and the certification of business size shall be included. The clauses are available in full text at http://www.arnet.gov/far.

Interested vendors capable of providing the Government with the items specified in this synopsis should submit their quotation to the below email address. Quotations will be due 11:00AM EST August 12, 2019. Offerors shall send the quotation/proposal to Verne Griffin at verne.griffin@nih.gov. The quotation must reference Solicitation number RFQ- RFQ-NICHD-19-178. All responsible sources may submit a quotation, which if timely received, shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."

Faxed copies will not be accepted.

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