Annual Maintenance on 2 (100) ton Chillers
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0077
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Stoneville, Mississippi 38776, United States
- Points of contact
-
- Lynn Hults lynn.hults@usda.gov (912) 464-9723
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Agricultural Research Service (USDA ARS) is seeking a contractor to perform annual maintenance on two 100-ton chillers located at their Stoneville, Mississippi experimental station. The solicitation, numbered 1232SA25Q0077, is a combined synopsis/solicitation for commercial items that will result in a firm-fixed price contract with one base year and two option years. Interested vendors must submit electronic quotes by June 18, 2025, at 4:00 PM CST, with a mandatory site visit scheduled for June 6, 2025, at 10:30 AM CST. The government will evaluate quotes using a Lowest Price Technically Acceptable (LPTA) methodology, focusing on technical acceptance and pricing. Vendors must provide a detailed technical proposal demonstrating capability to meet the Statement of Work, with quotes being evaluated starting from the lowest price and progressively reviewing subsequent quotes if the lowest does not meet technical requirements.
The procurement is not set aside for a specific small business category, but falls under the NAICS code 811310 with a small business size standard of $12.5 million. The contract will cover comprehensive maintenance services including four annual inspections, with work to be performed between 8:00 a.m. and 4:00 p.m. Monday through Friday, and emergency service available 24/7. Contractors must be registered in the System for Award Management (SAM) and provide separate pricing for standard and emergency/after-hours work. The place of performance is the USDA ARS facility at 141 Experiment Station Road in Stoneville, Mississippi 38776. While specific budget ranges are not detailed, the solicitation indicates a focus on commercial items with an emphasis on competitive, cost-effective maintenance services for critical cooling infrastructure.
Notice text
2 versions
Update #2 · Latest ·
This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0077 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a small business size standard of $12.5 Million.
USDA, ARS, SEA
141 Experiment Station Rd.
Stoneville, MS 38776
Is looking for procurement of the Annual Maintenance on 2 (100) ton Chillers with 2 option years, and separate pricing for possible emergency afterhours work (overtime hourly labor rates based on percentage over the standard hourly rate) per year which fits with the associated Statement of Work / Specifications.
A site visit is scheduled for Tuesday June 10, 2025, at 10:30 AMCST. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by Monday June 9, 2025 by 3:00 PM CST to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible quoter whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 13.106-2(b)(3) considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a technical and price evaluation (LPTA) in accordance with FAR 13.106-2(b)(3). Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Statement of Work (SOW). The Quotations will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the SOW.
Technically Unacceptable; Quote does not meet the minimum requirements of the SOW.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1151570.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Wednesday June 18, 2025 aby 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Monday June 16, 2025, by 3:00 PM CST. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Update #1 ·
This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0077 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03. The associated NAICS code is 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a small business size standard of $12.5 Million.
USDA, ARS, SEA
141 Experiment Station Rd.
Stoneville, MS 38776
Is looking for procurement of the Annual Maintenance on 2 (100) ton Chillers with 2 option years, and separate pricing for possible emergency afterhours work (overtime hourly labor rates based on percentage over the standard hourly rate) per year which fits with the associated Statement of Work / Specifications.
A site visit is scheduled for Tuesday June 6, 2025, at 10:30 AMCST. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by Monday June 9, 2025 by 3:00 PM CST to be added to the approved list.
The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.
Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible quoter whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 13.106-2(b)(3) considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a technical and price evaluation (LPTA) in accordance with FAR 13.106-2(b)(3). Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).
The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Statement of Work (SOW). The Quotations will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.
Technically Acceptable; Quote clearly meets the minimum requirements of the SOW.
Technically Unacceptable; Quote does not meet the minimum requirements of the SOW.
Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.
NO LATE QUOTES WILL BE ACCEPTED.
INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.
The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1151570.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Wednesday June 18, 2025 aby 4:00 PM Central Standard Time.
Questions regarding this combined synopsis/solicitation are due no later than Monday June 16, 2025, by 3:00 PM CST. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| SOW Bldg. #8 Chiller Service Maintenance FY25 WITH OPTION YEARS.docx | DOCX document | |
| Service Wage Rates.pdf | ||
| Service Provisions 1151570.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Annual Maintenance on 2 (100) ton Chillers | Award Notice | |
| Annual Maintenance on 2 (100) ton Chillers | Solicitation |
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