SOW Bldg. #8 Chiller Service Maintenance FY25 WITH OPTION YEARS.docx

Statement of Work

Bldg. #8 Chillers Repair & Maintenance Agreement Asset ID 640200B008

USDA-ARS

Stoneville, Mississippi

Table of Contents

Location Map Bldg. 8 Statement of Work: Provide Annual Maintenance with 4 option year pricing for (2) 100 Ton Chillers located at Bldg. #8 in Stoneville, MS.

Project Objective: The objective of this Project is to provide Annual Repair and Maintenance, as listed below, for (2) 100-Ton Chillers. This Project is located at USDA-ARS JWDSRC, 141 Experiment Station Road building #8 Stoneville, MS.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov

Site Visit: Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in Stoneville, MS. A site visit to be determined.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in an industry recognizable format to the Contracting Officer within 14 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Quote: Provide all equipment, labor, parts, and materials necessary to provide Annual Maintenance for (2) 100- Ton Chillers. Trane Model Number CGAM 100F 2V02 AXB2 A1A1…, Serial Number U20A79154 and Daikin Model Number AGZ101EDSEMNN0A, Serial Number SLPU220588288. This Agreement is for (1) Base Year with an additional (4) Option Years, total (5) Years. During the 12-month maintenance period, (4) Inspections required:

Provide for each Chiller:

· One (1) Major Inspection in the Spring

· Electrical Inspection

· Compressor Starter Inspection (Across the Line)

· Flow/Differential Mechanical Switch Check

· Condenser Fans Check Per Circuit

· Oil Level Check Per Compressor

· Oil Analysis Per Compressor

· Low Temperature Sensor Calibration

· Compressor And Oil Separator Heater Check

· Control Panel Calibration Check

· Leak Test Inspection (Positive Pressure)

· Coil Cleaning Solution

· Start Unit

· Compressor Check

· Manual Log with Electronic Device

· Provide Inspection Results to USDA

· Three (3) Operational Inspections during the Summer and Fall

· Review Diagnostics and Operation

· Visual Electrical Inspection

· Manual Log with Electronic Device

· Provide Inspection Results to USDA

REPAIRS AND SCHEDULED MAINTENANCE

performed between 8:00 a.m-4:00 p.m. Monday through Friday

Service Requests Emergency Service requests are covered under the Agreement and will be provided on an as needed basis, 24 hours a day, 7 days a week, & Holidays.

WORKING HOURS AND LABOR RATES (For Repair Services when requested)

Normal Hours: 8:00 a.m. to 4:00 p.m. Monday through Friday.

Overtime Hours: 4:01 p.m. to 4:59 a.m. Monday through Sunday & Holidays.

Labor Rates- Provide hourly labor rates for normal Working Hours & Overtime Hours.

Trane Chiller

Trane Chiller

Daikin Chiller

Daikin Chiller

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed onsite.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

Materials/Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

Contractor will coordinate maintenance, repairs, and inspections with Location Point of Contact and give 3 working days’ notice before work begins.

Terms and Termination This Agreement will commence on the effective date and continue for an initial period of ONE (1) Year. Four This Agreement is for (1) Base Year with an additional (4) Option Years, total (5) Years.

Work Hours:

Contractor work hours shall be Monday through Friday, eight (8) A.M. to four (4) P.M. except for Government holidays. Any changes to the work schedule shall be submitted to the Contacting Officer for written approval prior to schedule change.

Project Contacts:

Lynn Hults, Contract Specialist email: lynn.hults@usda.gov USDA, ARS, Southeast Area Administrative Office Acquisitions, Personal Property & Fleet Management Phone: 912-464-9723 image3.jpeg image4.jpeg image5.jpeg image6.jpeg image7.jpeg image1.jpeg image2.jpeg