Anesthesia equipment m&r VAMC salisbury, NC

Added: Sep 11, 2016 10:59 am The Department of Veterans Affairs Medical Center, Salisbury, North Carolina has a need for Maintenance and Repair Service for Anesthesia Equipment. The NAICS code for this requirement is 811219; size standard is $20.5m.



This is not a request for bids, quotes, or proposals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. The Department of Veterans Affairs is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid.

DRAFT STATEMENT OF WORK

GENERAL REQUIREMENTS: Contractor shall provide all labor, replacement parts (except exclusions), test equipment, tools, transportation, supervision, and disposal necessary to provide Preventive/Corrective Maintenance Services and trace gas testing on the GE Aestiva anesthesia equipment, including software. The services shall include the deliverables as outlined in the Statement of Work.

The scheduled maintenance and service calls shall be performed by Datex Ohmeda/GE trained personnel in accordance with the agreement. Technicians shall include fully qualified Facility Service Engineers (FSE) and a fully qualified FSE who will serve as the backup and show proof of competency, as shown by training conducted on said system. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in this statement of work. For field experience, the FSE(s) has a minimum of two years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance. Proof of training shall be provided upon demand and be immediately sent via fax, upon demand to the COR. All FSE's and technicians shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSE's. The COR and/or designated representative specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VA Medical Center equipment.

It is anticipated that any hospital regulatory inspections (TJC, etc.) will have the vendor providing proof that they meet industry standards of quality, and traceable standards, as used to calibrate this device-system; at the time of the maintenance event.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of the contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.



The Contracting Officer's Representative (COR) shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof



PLACE OF PERFORMANCE: W. G. Hefner Medical Center, 1601 Brenner Ave. Salisbury, NC 28144

PERIOD OF PERFORMANCE: 10/1/2016-9/30/2017

ELECTRONIC SPECIFICATIONS AND DRAWINGS: There are no drawings or specifications required.

SPECIFICATIONS FOR GUARANTEE PERIOD SERVICES: Planned maintenance to be performed during normal business hours (8:00 a.m. - 4:30 p.m. Monday thru Friday)

KEY PERSONNEL: Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.



SECURITY: All contractor personnel shall obtain a short term identification badge issued by the COR or government designated representative. Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

Escort will be provided as required in sensitive work areas. The Contractor's FSE's shall wear visible identification at all times while on the premises of the VAMC. The Contractor shall park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.



The C&A requirements do not apply. This acquisition does not require services that involve connection of one or more contractor-owned IT devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. A Security Accreditation Package is not required.



TECHNICAL REQUIREMENTS:

Inspect and test for trace gas (nitrous oxide) as per NFPA 99 requirements.

Testing results will be supplied after inspection is completed.

Perform quarterly preventative maintenance on Aestiva/5 7900 and Avance CS2 anesthesia units.

EQUIPMENT LIST: Location - Operating rooms 1, 2, 3, 5, 6, 7



AMRL01921 AESTIVA/5

APK500745 AVANCE CS2

APK500785 AVANCE CS2

APK500784 AVANCE CS2

APK500783 AVANCE CS2

APK500786 AVANCE CS2

APK500787 AVANCE CS2



And all other supplementary equipment that goes with these devices, such as vaporizers.



TB & OSHA REQUIREMENTS: The Contractor shall comply with the Federal/California OSHA Blood borne Pathogens Standard. The Contractor shall:



a) Have methods by which all employees are educated as to risks associated with blood borne pathogens.

b) Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

c) Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.



Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.



WORK HOURS: The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below. The following terms have the following meanings:

(1) Normal working hours: Monday through Friday, 8:00 a.m. - 4:30 p.m., excluding federal holidays.

(2) Federal Holidays: The 10 holidays observed by the Federal Government are:

New Year's Day Martin Luther King's Day President's Day Memorial Day

Independence Day Labor Day Columbus Day Veterans Day

Thanksgiving Christmas



Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.



POINTS OF CONTACT:

Contracting Officer (CO), to be determined

Contracting Officer's Representative (COR), to be determined

(end of SOW draft)

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources Sought notice become property of the Government.



Interested and capable respondents are requested to provide the information below. All responses to this notice shall include: company name, address, point of contact, phone number, DUNS number (www.dnb.com ), list of available compatible products, the geographical location the respondent is able to service, and documentation of authorized distributor certification (if a brand name product is intended for offer should the requirement go to solicitation).



(1) Business size (small or large business concern), and number of employees;



(2) Type of small business

a. Service Disabled Veteran Owned Small Business

b. Veteran Owned Small Business

c. Small Disadvantaged

d. HubZone

e. Woman Owned

f. Small Business



Responses to this notice should be emailed to Darla Hurlock, Contracting Officer at e-mail address: darla.hurlock@va.gov . Telephone responses will not be accepted. Responses must be received in writing no later than 10:0AM EDT, September 15, 2016. This notice is to assist the VA in determining sources only. All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov . Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses should also indicate whether the company is verified by the VA in the Vendor Information Pages (VIP) Database at www.vetbiz.gov .