Air Handling Unit Cooling Coil Replacement

The Department of Agriculture Agricultural Research Service is seeking a contractor to replace a failed chilled water cooling coil in Air Handling Unit #1 at the Robert W. Holley Center for Agriculture and Health in Ithaca, New York. The work involves removing and replacing the cooling coil in a 6,300 cfm Air Enterprises model AHU with an exact replacement component, along with all necessary labor, materials, equipment, permits, and travel required for completion. Contractors must be properly trained and licensed personnel or qualified subcontractors, and all work must be completed within a 12-week performance period without interrupting ongoing agricultural research or disturbing building occupants. The solicitation will be evaluated using Lowest Priced Technically Acceptable (LPTA) methodology, with one award anticipated on a firm-fixed-price basis. The original solicitation deadline was March 9, 2026, but Amendment 001 extended the deadline to March 13, 2026 at 1000 hours local time, and questions regarding the solicitation were due by February 27, 2026 at 10:00 AM Central Time.

The solicitation was initially designated as a Total Small Business Set-Aside with a small business size standard of $19 million under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors); however, Amendment 001 removed the small business set-aside restriction and opened the solicitation to all qualified offerors due to zero technically acceptable offers received under the original terms. No incumbent contractor or specific award value is identified in the solicitation documents. The work must be completed within 12 weeks from the Notice to Proceed, with a mandatory 30-calendar-day performance period and a 10-calendar-day notice to proceed, followed by delivery required 30 days after award. Site visit attendance is mandatory, and interested offerors must individually schedule their visit with Michael Merchant at Michael.Merchant@usda.gov or 607-252-4001. The project location is at 538 Tower Road, Ithaca, New York 14853, in the Penthouse Mechanical Room of Building 002, and Davis-Bacon prevailing wage rates apply to the contract in accordance with Tompkins County, New York wage determination NY20260051.