6630--chemidoc imaging system

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26223Q1366 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2023-04, June 2nd, 2023.

(iv) This solicitation intends to award a contract through full and open competition to a business associated with NAICS North American Industrial Classification System

Code 334516 with a size standard of 1000 employees.

(v) See Attachment A - Salient Characteristics for a list of line item numbers, items, quantities and units of measure.

See Attachment B - Schedule of Pricing for a list of line item numbers, items, quantities and units of measure.

(vi) The Department of Veterans Affairs (VA) seeks to make a procurement for ChemiDoc Imaging System for the Greater Los Angeles (GLA) VA Healthcare System which will be a one-time purchase. See Attachment A for a listing of brand name salient characteristics and other requirements.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6.

The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name or equal to supplies being requested.

(vii) Delivery Requirements:

Place of Delivery: Department of Veterans Affairs, VA Greater Los Angeles (GLA) Healthcare System, 11301 Wilshire Blvd, Los Angeles, CA 90073.

Delivery Timeframe:

30 Days After Receipt of Order (ARO)

Additional Delivery Requirements

Orders shall be made on an as needed basis throughout the period of performance not to exceed stated totals within the schedule without a supplemental agreement between the Contractor and Contracting Officer in accordance with 52.212-4(c) and 52.217-6. All shipping shall be inclusive of prices within the schedule and FOB Destination.

(viii) The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation.

Addendum:

All offeror quotes for this solicitation must be received electronically through email no later than Thursday, July 27th, 2023, 1:00 PM Pacific Time. Ensure to reference solicitation number 36C26223Q1366 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than Thursday July 20th, 2023, 1:00 PM Pacific Time.

Offers shall be sent by email to Kahlfanie Carabon at Kahlfanie.carabon@va.gov

Offerors shall submit the following via email:

Offerors shall fill out all unlocked fill-ins/tabs of Attachment B conforming to requirements stated by the salient characteristics and the instructions below.

Offerors shall complete column L of Tab 1 for prices.

Offerors shall additionally complete columns F I of tab 1 if providing an equivalent product.

If providing an equivalent product, offerors shall either provide information regarding how their product meets the salient characteristics in Attachment A in Section 1 or alternatively may state where in the offeror s overall submission that information can be found. See 52.211-6 for additional information.

Offeror shall provide the following Company information to Attachment B tab 2 in column B:

Company Name

Address

Telephone Number

Email

Point of Contact

Firm s SAM UEI#

Offeror shall provide verification that their items are not Gray Market such as examples on page below, section Gray Market Items.

(ix) 52.212-2 - Evaluation -- Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest priced quotation that meets all salient characteristics that is both responsive and responsible.

Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling and convincing evidence that equal-to items meet all the salient characteristics (see Attachment A). Offers that include any items that are not determined as Brand Name or Equal shall result in an unacceptable offer. See 52.211-6 Brand Name or Equal for additional information.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition

(xiii) The following clauses also apply:

52.211-6 - Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation.

(b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause)

Gray Market Items

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of clause)

52.252-2 - Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/index.asp

52.204-18

Commercial and Government Entity Code Maintenance

Aug 2020

52.204-27

Prohibition on ByteDance Covered Applications

June 2023

52.209-6

Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment

Nov 2021

52.232-18

Availability of Funds

Apr 1984

52.232-33

Payment by electronic funds transfer system for award management

Oct 2018

52.232-40

Providing accelerated payments to small business subcontractors

Mar 2023

52.233-1

Disputes

May 2014

52.233-3

Protest after award

Aug 1996

852.203-70

Commercial advertising

May 2018

852.232-72

Electronic submission of payment requests

Nov 2018

(End of Clause)

52.252-1 - Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/comp/far/index.html

http://www.va.gov/oal/library/vaar/index.asp

52.204-7

System for Award Management

Oct 2018

52.204-16

Commercial and Government Entity Code Reporting

Aug 2020

52.209-7

Information Regarding Responsibility Matters

Oct 2018

52.233-2

Service of Protest

Sep 2006

852.233-70

Protest Content/Alternative Dispute Resolution

Sep 2018

852.252-70

Solicitation Provisions or Clauses Incorporated by Reference

Jan 2008

(End of Provision)

See attached document: Attachment A Salient Characteristics.

See attached document: Attachment B Schedule of Pricing.