6540--Mydriatic Retinal Camera System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 dated April 26, 2022.

This solicitation is set-aside for SDVOSBs/VOSBs.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 employees.

The FSC/PSC is 6540.

The Bruce W. Carter VA Medical Center / Miami Veterans Healthcare System / 1201 Northwest 16th Street / Miami, FL 33125-1624 is seeking to purchase medriatic retina camera systems Brand Name or Equal To:

Topcon TRC-50DX Retinal Camera with AIT-16 Table

Topcon Spaide Autofluorescence Filter System

Dicom ImageNet Connectivity Module

Topcon Nikon and Stingray Sensor System with ImageNet 6 for TRC-50DX

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

BRAND NAME OR EQUAL TO

Item # 27062K1 - TRC-50DX Camera Only No Sensors (COLOR, RF, FA). NOTE: The TRC-50DX Camera DOES NOT include ICG.

2

EA

0002

BRAND NAME OR EQUAL TO

Item # 40594SPAFK1 - Topcon Spaide FAF FILTER KIT

2

EA

0003

BRAND NAME OR EQUAL TO

Item # 37000-70 - IMAGENET 6 WITH PC, MONITOR, NIKON, AND STINGRAY SENSORS FOR 50DX. Note: PC includes Windows 10

2

EA

0004

BRAND NAME OR EQUAL TO

Item # 25042-11-001 - Topcon AIT-250W Table 120V

2

EA

0005

BRAND NAME OR EQUAL TO

Item # Installation/Training (by Topcon Clinical Application Specialist)

2

EA

 The equipment shall have the following features and characteristics or shall be equal to:

·       Series of mydriatic retinal cameras

·       Color fundus, red-free, and fundus auto fluorescein

·       Indocyanine green angiography

·       Touch-screen control panel

o  Small pupil mode

o  Aperture adjustment

·       50 , 35 , and 20 angles of coverage

·       21 levels of flash intensity

·       Backlit panel for darkened environments

·       Split image focusing

·       Flash intensity control

·       External fixation target

·       Up&Down Inclined Angle: Upper 15 /Lower 10

·       Windows 10

Delivery shall be provided no later than 60 days after receipt of order (ARO). Delivery shall be FOB Destination.

Place of Performance/Place of Delivery

Address:

Bruce W. Carter VA Medical Center

Miami Veterans Healthcare System

1201 Northwest 16th Street

Miami, FL

Postal Code:

33125-1624

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.211-6, Brand Name or Equal

FAR 52.212-1, Instructions to Offerors Commercial Items

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MAY 2022)

Only new equipment is acceptable; no remanufactured, used/refurbished or "gray market"

items. No product in development shall be considered. All items must be covered by the

manufacturer's warranty.

All quoters shall submit the following:

The name, address, and telephone number of the vendor.

Tax Identification Number (TIN)

SAM UEI Number / DUNS Number / Cage Code

Point of Contact for submission of orders if awarded a contract

Authorized Distributor Letter certified by OEM.

Quoted price shall include delivery.

All quotes shall be sent to the following email address: melissa.everett@va.gov .

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Offeror quotations must demonstrate meeting the salient physical, functional, or

performance characteristic specified in this solicitation, otherwise it will be considered

non-responsive. The information identified and provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the supplies being requested.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

Technical or Quality

Price

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 8/8/2022 by 12:00 PM (EST) at melissa.everett@va.gov .

Late submissions shall be treated in accordance with the solicitation provision at

FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by 8/4/2022 by 12:00 PM (EST).

Point of Contact

Contracting Specialist

Melissa Everett

melissa.everett@va.gov