6520--LCHCC Dental Vacuum System Replacement

The Department of Veterans Affairs, Veterans Integrated Service Network 8 (Bay Pines VA Healthcare System) is soliciting quotes for the replacement of an aging dental vacuum system at Lee County Health Care Center (LCHCC) in Cape Coral, Florida. The procurement seeks a complete solution including site survey and planning, removal and proper disposal of the existing RAMVAC system, supply and installation of a new high-performance, water-free dental vacuum system capable of supporting 12 simultaneous users with improved bioaerosol removal compliance, operational testing, and on-site staff training. All vendors must be registered in the System Award Management (SAM) database and hold Service-Disabled Veteran-Owned Small Business (SDVOSB) certification in the SBA database, with quotes due by April 6, 2026 at 2:00 PM EDT submitted to Contracting Officer William Penhallegon at william.penhallegon@va.gov. Evaluation will be based on technical functionality, technical performance, price, and past performance on similar-sized VA projects, with quoters limited to three references demonstrating relevant experience. The deadline for submitting questions has been extended to April 3, 2026 at 2:00 PM EDT, and a mandatory site visit was conducted on March 30, 2026 at 10:00 AM EST to allow vendors to assess facility conditions and obtain necessary planning information.

This procurement is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 339114 (Dental Equipment and Supplies Manufacturing) with a small business size standard of 750 employees. The current system consists of three RAMI/AC (Utility Controls) dental vacuum units manufactured by RAMI with Mercury Instruments controls, which vendors may view through photographic documentation and during the site visit. The contract period runs for 180 days from the Notice to Proceed (anticipated April 13, 2026 through July 31, 2026), with delivery on a FOB destination basis to LCHCC. The solicitation requires completion of two line items covering parts, tools, equipment, supervision, and installation labor, with deliverables including certification of proper disposal, a fully operational installed system, test reports, training completion certificates, operation and maintenance manuals, and warranties (with a 10-year pump warranty preferred). The vacuum room is located approximately 279 feet horizontally from the dental clinic on the first floor, while the dental treatment area occupies the second floor, and an amalgam separator is required as part of the new system installation.