6515--Surgical Instrument Tracking Marking Laser

Attachment 2: Template for Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 02 Date: 10/15/19

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-06.

This procurement is a 100% Service Disabled Veteran Small Business (SDVOSB) set aside and only qualified contractors may submit quotes.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees.

The FSC/PSC is 6515.

The Cincinnati VA Medical Center, 3200 Vine Street, Cincinnati, OH 45220-2213 is seeking to purchase Surgical Instrument Tracking Marking Laser.

All interested companies shall provide quotations for the following Name Brand or Equal items:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

NUX-20 NuTrace Fiber Laser

1

EA

0002

NuTrace R+ MAX Healthcare 2-Dimensional Surgical Instrument Datamatrix Reader

6

EA

0003

Initial Installation, Setup, Technical Support, and Troubleshooting

1

JB

SALIENT CHARACTERISTICS: Product information and salient characteristics are located on the Internet and company brochures.

General characteristics: Essential/significant physical, functional, or performance characteristics: Salient characteristics are those characteristics that make an item equal to the brand name item we specify. Specifically, salient characteristics are those characteristic of the brand name item that the VA needs.

Laser marking that will permanently etch surfaces

Able to mark all types of surgical instruments

Marking must be durable to withstand repeated sterilization cycles over instrument lifetime

Fume extraction port with flexible tubing

Meet all requirements under 21 CFR 1040

Provide training for all essential staff and shifts

Alternate system submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

Delivery shall be provided FOB Destination no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery

Address:

3200 Vine Street

Cincinnati, OH

Postal Code:

45220-2213

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (Mar 2020), with the following added as addenda to Provision, Addendum to 52.212-1; 52.216-1, firm fixed price; 52.23233; 52.233-2; 852.233-70; 852.233-71; 852.252-70.

FAR 52.212-2, Evaluation - Commercial Items (Oct 2014) - See technical requirements above, and evaluation factors below.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Mar 2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018), with the following added as addenda to the clause, Addendum to 52.212-4; 52.203-17; 52.216-18; 52.216-22; 52.217-8; 52.217-9; 52.219-18; 852.203-70; 852.211-70; 852.232-72; 852.237-70 852.246-71; 52.212-4; FAR 52.252-2, 52.232-40; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Mar 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5(b)(52.219-6 DEVIATION 2019-01, 52.219-28, 52.219-33, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33)

All quoters shall submit the following: a quote for the listed items, and any support documentation and specifications deemed pertinent. Quote must be good for 90 calendar days after close of this Combined Synopsis Solicitation.

All quotes shall be sent to the Network Contracting Office 10, at robert.sagris@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Evaluation Factors: Award will be made to the offeror who represents the best value to the Government. Offers will be evaluated based on price, technical, past-performance, and delivery.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 3PM EST on 06/17/2020 at robert.sagris@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Robert Sagris

robert.sagris@va.gov