6515-- Surgical Headlights

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 has issued a Sources Sought Notice seeking information from potential suppliers of surgical headlights for the VA Tucson Healthcare System in Arizona. The procurement falls under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and Product Service Code 6515, focusing on lightweight, ergonomic LED surgical headlights with specific technical requirements including 150,000+ lux illumination, 6100 Kelvin color temperature, adjustable spotlight functionality, antimicrobial coating, and compatibility with rechargeable lithium-ion battery packs providing 4-24 hours of operation. The VA is seeking vendors who can demonstrate manufacturing or distribution capabilities, FDA clearance compliance, Buy American Act conformance, and adherence to federal subcontracting limitations. Interested vendors must submit detailed capabilities statements by August 15, 2025, at 9:00 AM Pacific Time to contracting officer Carlo Manuel at carlo.manuel@va.gov. The evaluation will focus on how potential suppliers can meet or exceed the draft salient characteristics while considering factors such as business size, federal contract vehicles, and general pricing information.

This pre-solicitation notice indicates no set-aside designation is currently being used, though the VA has expressed particular interest in small business categories including Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, and Woman-Owned Small Business (WOSB) enterprises. No incumbent contractors or current service providers are identified in the documentation, and no specific contract values, budget ranges, or quantity requirements are disclosed at this market research phase. The solicitation number 36C26225Q1363 is being managed by the VA Network Contracting Office in Long Beach, California, despite the place of performance being in Tucson, Arizona. The extremely tight response timeline of just two days from posting to submission deadline suggests this may be an urgent procurement need. This Sources Sought Notice is strictly for market research purposes and does not constitute a formal solicitation for contract award, indicating that a full solicitation may be forthcoming based on the responses received.