6515--sonosite ultrasound system

This is a source sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, small veteran owned business or service disabled veteran owned small business) relative to NACIS 339112 (size standard of 1,000 employees). This is not a solicitation. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published in the SAM.gov website.

Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. The Department of Veterans Affairs, Network Contracting Office NCO22, is seeking sources for vendors to purchase a Sonosite Ultrasound System for the Phoenix VA Healthcare System. The anticipated award date shall be 6/10/24.

If you are interested and are capable of providing the required services please provide the requested information as indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Is your business small (2) If small, does your firm qualify as a small, emerging business, or small disadvantaged business? (3) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act? (4) Is your firm a certified Hubzone firm? (5) Is your firm a woman-owned or operated business? (6) Is your firm a certified Service-Disabled Veteran Owned Small Business, (7) Is your firm a Veteran Owned Small Business? Small businesses considering participation in this potential solicitation process under any Small Business Set-aside procedure must do so in a manner consistent with the requirements of the Small Business Act. Responses to this notice shall be e-mailed to Hanan.McCullick@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 4:00 p.m. 5/22/24. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

SCHEDULE OF SUPPLIES:

SALIENT CHARACTERISTICS:

System Specifications

Stand Dimensions width x depth): 23 inches x 25.4 inches (58.4 cm x 64.5 cm)

Height Maximum (system and stand): 68 inches (172.6 cm) monitor up

Height Minimum (system and stand): 53.75 inches (136.5 cm) monitor down

Height Adjustment: 9.8 (25 cm) travel

Weight (System only) 109.3 lbs. / 49.6 kg

User Interface: Projected Capacitive (PCAP) Touch Screen

Clinical Monitor Tilt: 0 to 60 degrees

Clinical Monitor: 21.3 inches (54.1 cm)

Clinical Monitor Image Size: 43.2 cm x 32.4 cm

Clinical Monitor Display Size: 17 inches x 12.75 inches

Screen Resolution (minimum): Display Size: 1600 x 1200 pixels, Image Size: 944 x 708 pixels

Operating System: Windows 10 IoT Enterprise 2019 LTSC

Architecture: Digital Broadband

Gray Scale: 256 shades

Dynamic Range: Up to 183 dB

Transducer connections: (2) Transducer ports

HIPAA Compliance: Meets Federal Information Processing Standards (FIPS) for Moderate security control selections per FIPS199, FIPS200, and NIST 800-53. More details in the Data Security section.

The system shall withstand a drop from a height of 1 meter. The system shall be safe and function normally after this drop.

Warranty & Service

Five-year standard warranty on the system.

Five-year standard warranty on the stand head.

Five-year standard warranty on C5-1, IC10-3, L19-5, L12-3, L15-4, P5-1, transducers.

One-year standard warranty on battery, stand and accessories carrying the manufacturer s label excluding the system and stand head.

Provide a replacement system within 24hrs where available (24 hour shipping not available in all geographical locations).

Transducer Specifications

Transducer Specifications

Transducer

Exam Types

Bandwidth

(MHz)

Elements

Scan

depth (cm)

Optional Needle Guide Starter Kit

C5-1

Abdomen, Gynecology, Lung, Nerve, MSK, Early OB, OB, Spine

5-1

128

30

Variable angle, in- plane guide

IC10-3

GYN, Early OB, OB

10-3

128

15

In-plane, fixed angle

L19-5

Arterial, Lung, MSK, Nerve, Ophthalmic, Superficial, Venous

19-5

128

6

Variable angle, in- plane guide and Multi-depth transverse, out-of-plane guide

L12-3

Arterial, Breast, Carotid, Lung, MSK, Nerve, Ophthalmic, Superficial, Venous

12-3

192

9

Variable angle in- plane guide

L15-4

Arterial, Breast, Carotid, MSK, Nerve, Superficial, Venous

15-4

256

6

Variable angle in- plane guide

P5-1

Abdomen, Cardiac, Focused Cardiac, Lung, OB, Orbital, TCD

5-1

128

30

N/A

Imaging Modes

2D/B-mode

Broadband Imaging

Tissue Harmonic Imaging

Pulse Inversion Harmonic Imaging

M-mode

Color Velocity Doppler (CVD)

Color Power Doppler (CPD)

Color Variance (Cardiac only)

Pulsed Wave Doppler (PW)

Tissue Doppler Imaging (TDI) (Cardiac Only)

Continuous Wave Doppler (CW) (Cardiac Only)

B-Mode Imaging

B- mode Controls:

Depth

Gain

Time Gain Compensation (TGC)

Auto Gain

SonoMB

2D Mode THI

2D Image Optimization (Res, Gen, Pen)

Dynamic Range (Live and Frozen)

Image Orientation (U/R, U/L, D/L, D/R)

Sector width control (Steerable, Cardiac Only)

Output Power Control

Screen depth: 1 35cm

Support imaging frame rates up to 100Hz.

B-mode Imaging Features

Sonosite proprietary speckle reduction algorithm.

SonoADAPT Imaging Technology: Adjusts imaging parameters based on depth eliminating complicated manipulation of multiple controls

SonoMB: Multi-beam technology to effectively reduce speckle artifact, enhance tissue contrast, and improve border detection.

8x live Read Zoom capability

Write Zoom on C5-1, IC10-3, and P5-1 transducers (Abdomen, OB, Early OB, Gynecology and Cardiac exam types only)

4x Frozen post processing Zoom

Dual Imaging

Centerline graphic on display for linear and curvilinear transducers

On screen needle guide support for IC10-3 and L19-5

Auto Gain adjust and reset

Procedure Mode

Auto Steep Needle Profiling

Available on these transducers and exams:

L19-5: Arterial, MSK, Nerve, Superficial, Venous

L12-3: Arterial, Breast, Carotid, MSK Nerve, Superficial, Venous

L15-4: Arterial, Breast, Carotid, MSK Nerve, Superficial, Venous

C5-1: MSK, Nerve, Spine

M-Mode Imaging

M-Mode Controls

Depth

Gain

Time Gain Compensation (TGC)

Auto Gain

SonoMB

THI

Image Optimization (Res, Gen, Pen)

Dynamic Range (Live and Frozen)

M-Mode Display Format- 1/3 and 2/3, 1/2 and 1/2, 2/3 and 1/3, side by side and full screen duplex

M-Mode Sweep Speed

Color Imaging

Color modes:

Color Velocity Doppler

Color Power Doppler

Color Variance (Cardiac Only)

Color controls

Color Gain

Color Scale

Color Invert

Color Flow Optimization (High, Mid, Low)

Color Wall Filter

Color Steer Angle (Linear only)

Adjust Color box size and position

Color Baseline

Color Compare

Hide/Show Color

Max PRF used is 12500Hz.

Spectral Doppler Imaging

Doppler modes:

Pulsed wave (PW)

Tissue Doppler Imaging (TDI) (Cardiac Only)

Continuous Wave (CW) (Cardiac Only)

Doppler controls:

Doppler Gain

Doppler Gate Size (PW/TDI)

Doppler Invert

Doppler Auto Trace Type (Peak/Mean/Above/Below/All)

Doppler Display Format - 1/3 and 2/3, 1/2 and 1/2, 2/3 and 1/3, side by side and full screen duplex

Doppler Scale

Doppler Steer Angle (Linear only)

Doppler Sweep Speed

Doppler Baseline

Doppler Angle Correct

Doppler Wall Filter

Simultaneous (Linear Transducers Only)

Doppler Volume

256 gray levels in the spectral Doppler display

Cine review available

User Interface and Programmable Controls

Projected Capacitive (PCAP) Touch Screen

Physical Buttons: TGC (Time Gain Compensation), Gain Wheel, Auto Gain, Depth, Select, Update, Touchpad, Annotations, Calculations, Image Save, Clip Save, Freeze, Color, M- Mode, Doppler, and 2D.

Clinical Display Information

Configurable Start Screen: Start, Scanning, Transducer/Exam Selection, Patient Information

Virtual QWERTY Keyboard

Onboard Education

How-to videos: Imaging Basics, System Setup, Transducers, and System Use

Scan-along Educational Tutorials: Over 100 in English, French, German, Spanish, Japanese, Italian, and Mandarin

Tutorial Categories: Acute Care, Anesthesia, Pain Management, Obstetrics and Gynecology, Procedures, and Musculoskeletal

Scan-along Educational Tutorials

Anesthesiology & Pain Management

Abdomen: Gastric Contents, II/IH Block, Rectus Sheath, TAP

Thorax: Paravertebral Airway

Lower Extremity: Adductor Canal, Femoral, Popliteal Sciatic, Saphenous, Subgluteal Sciatic

Upper Extremity: Axillary, Infraclavicular, Interscalene, Median & Ulnar, Supraclavicular

Obstetrics & Gynecology

Gynecology: Ovarian Cyst-TA, Pelvis-TA

Obstetrics: 1st Trimester OB- TA, 1st Trimester OB- TV, AFI, Amniocentesis, Ectopic-TA, Ectopic-TV, Fetal Biometry, Fetal Viability

Procedures

Vascular Access: Femoral Artery, Femoral Vein IJV Long, IJV Transverse, PICC, Radial Artery, Subclavian Axillary

Other Procedures: Abscess Drainage, AFI, Amniocentesis, Foreign Body, Lumbar Puncture, Paracentesis, Pericardiocentesis, Thoracentesis

Acute Care

EFAST: Lung, Lung Phased, Left Upper Quadrant, Pelvis, Right Upper Quadrant, Subxiphoid

EFAST Pathology: Left Upper Quadrant Free Fluid, Pelvis Free Fluid, Right Upper Quadrant Free Fluid, Subxiphoid Free Fluid

Cardiac: Apical, PSAX Heart, PLAX Heart, Subxiphoid

Cardiac Pathology: Infective Endocarditis, Tamponade

Lung/Thorax + Pathology: Airway Lung, Pleural Evaluation, Pleural Effusion, Pneumothorax,

Pulmonary Edema

Abdomen: Aorta, Gallbladder Evaluation, Inferior Vena Cava, IVC Volume Status, Left Kidney, Right Kidney

Abdomen Pathology: AAA, Appendicitis, Cholecystitis, Cholelithiasis, Hydronephrosis,

Pyloric, Stenosis, Renal Calculus

Pelvis: Bladder Volume, Pelvis-Transvaginal, Ovarian Cyst-TA, Testicular Torsion

Extremity: DVT, Long Bone Fracture, Tibia

Head/Neck + Pathology: Airway, Ocular, ICP, Retinal Detachment, Thyroid Evaluation

Musculoskeletal

Shoulder/Rotator Cuff: Infraspinatus, Rotator Cuff, Rotator Cuff Tear, Tendinosis,

Subscapularis Tendon, Supraspinatus Tendon

Shoulder - Other: AC Joint, AC Impingement, Biceps Tendon, Glenohumeral Joint, Posterior Groove

Shoulder Injections: AC Joint, Lateral Shoulder, Median Shoulder

Elbow: Anterior Recess, Cubital Tunnel, Distal Biceps Tendon, Elbow Olecranon, Elbow Ulnar Nerve, Lateral Aspect, Median Aspect

Elbow Pathology: Distal Biceps Tendon Tear, Lateral Epicondylitis, Ulnar Nerve Comp

Wrist/Hand + Pathology: Guyon s Canal, Wrist Ulnar Nerve, Volar, Carpal Tunnel,

DeQuervain s, Median Nerve Entrapment

Hip, Pelvis Injections: Proximal Hamstring, Pubic Symphysis, Sacroiliac Joint

Knee: Iliotibial Band, Infrapatellar Tendon, LCL, MCL, Meniscus, Quadriceps Tendon, Tibia

Lower Extremity Injections: Achilles Tendon, Baker s Cyst, Lateral Knee, MCL, Medial Knee,

Patellar Tendonosis, Achilles Tendon Tear, Plantar Fasciitis

Ankle/Foot + Pathology: Ankle Ext Tendons, Ankle Flexor Tendons, MTP Joint, Tarsal Joint, Achilles Tendon Tear, Plantar Fasciitis

How-to-Videos

Transducers

System Setup

System Use

Image Terms

Transducer Types

Orientation Marker

Overview

Getting Started

Configuring System

Adding Patient Information

Performing an Exam

Taking Images and Clips

Annotating Images

Taking Measurements

Managing Data

Terminology

Onboard Image and Clip Storage Review

2D Cine Review minimum 10 seconds (or until number of frames fill up the 384 MB cine memory)

PW, CW, M Mode Cine Review minimum 2 cine frames (slow sweep 23 seconds, fast sweep 6 seconds)

Internal Memory 128 GB

700 maximum number of studies (average of 30 clips/images per study)

500 maximum number of clips/images per study

Thumbnail review of saved images and clips

Prospective and Retrospective Clip Store

Video clip playback at 1, ½ or ¼ of the captured rate

Video Clip Save Lengths: 2, 3, 4, 6, 10, 15, 30 and 60 seconds. (Retrospective/Prospective)

Image/Clip export format: JPEG, BMP and MP4

Report export Format: PDF

DICOM export to USB: JPEG, BMP and MP4

JPEG compression options: High, Medium and Low

Worksheets

Acute Care Worksheets: Aorta, Appendix, Bladder, Cardiac, Deep Vein Thrombosis (DVT), EFAST, FAST, Gallbladder, Generic, Gynecology, Musculoskeletal, Obstetrics 2nd /3rd trimester, Obstetrics 2nd /3rd trimester Multiple, Obstetrics, Ocular, Renal, Soft Tissue, and Thoracic.

Procedures: Abscess Drainage, Arterial Line, Arthrocentesis, Central Venous Line, Paracentesis, Pericardiocentesis, Peripheral Venous Line, Peritonsillar Abscess Drainage

Customizable worksheets: Available with Sonosite Synchronicity workflow manager integration

Labelling

Predefined labels and pictograms

On-screen keyboard label entry

Arrows (Up to 5)

Labelling Packages

MSK, Foot, Ankle, Knee, Hip, Shoulder, Elbow, Wrist, Hand, Spine, Nerve

Breast, Superficial, Ophthalmic

Transcranial, Carotid, Arterial, Venous

Abdomen, Lung, Cardiac, EFAST,

Gynecology, Early OB, Focused OB, OB

Basic Measurements

2D Measurements: Distance (10 Measurements), Curved Distance, Area, Circumference, Ellipse, Manual Trace, Volume, Target Depth, Angle, Volume Flow Diameter

Doppler Measurements: Velocity, 2 point velocity, Slope, Time, Manual Trace, Auto Trace, Heart Rate, Resistive Index, Pulsatility index, Systolic/Diastolic Ratio, Volume Flow, Velocity Time Integral, TAM, TAP

Doppler measurements can be traced manually or automatically.

Automatic trace results (determined by exam type): Velocity Time Integral, Peak Velocity, Mean Pressure Gradient, Mean Velocity on Peak Trace, Pressure Gradient, Cardiac Output, Peak Systolic Velocity, Time Average Mean, Systolic/Diastolic Ratio, Pulsatility Index, End Diastolic Velocity, Acceleration Time, Resistive Index, Time Average Peak, Gate Depth, Heart Rate.

M-mode Measurements: Distance, Time, Slope, Heart Rate

Calculation Packages

ABDOMEN

2D Calculations and Measurements Bladder Volume, Post-Void Bladder Volume, IVC Collapse, Aorta, CBD, CHD, Gallbladder, Liver, Spleen and Renal

Doppler Calculations: Renal Aortic Ratio

M-Mode Calculations: IVC Collapse

CARDIAC

2D Cardiac Calculations and Measurements: Teichholz Ejection Fraction, Fractional Shortening, Simpson's method of discs for single and bi-plane ventricular volumes and ejection fraction, Left and Right Fractional Area Change, Plainimetry for Valve Area (AVA, MVA), Vena Contracta (AV, MV), LV Mass, LV Mass Index, LA/Ao, IVSd/LVPWd, IVSs/LVPWs, IVS FT, LVPW FT, LA Single and Biplane Volume, LA Biplane Volume Index, LA Area, RA Simpson's Volume, RA Volume Index, LV Dimensions, RV Dimensions, Aorta Dimensions, IVC Collapse, IVC Distensibility Index

M-Mode Cardiac Calculations and Measurements: Teichholz Ejection Fraction (EF),

Fractional Shortening, LV Dimensions, TAPSE, MAPSE, EPSS, IVC Collapse, IVC Distensibility Index, D-E Slope, E-F Slope, Aortic Cuspal Separation, LVET, IVS FT, LVPW FT, LV Mass, LV Mass Index, IVSd/LVPWd, IVSs/LVPWs, LA/Ao, Heart Rate

Doppler Cardiac Calculations and Measurements: Cardiac Output, Cardiac Index,

Stroke Volume, Stroke Index, Isovolumic Relaxation Time, Aortic Valve Area (By VTI and Vmax), Aortic Valve Area Index, AV Velocity Ratio, Mitral Valve Area (by PHT and VTI), Pressure Half Time (MV, TV, AI), Right Atrial Pressure, Right Ventricular Systolic Pressure(RVSP), Pulmonary SV, Deceleration Time, Delta Pressure: Delta Time (dP: dT), Pulmonary AT(Acceleration Time), PV VTI, PV VMax, TV VTI, TV E and A, Qp/Qs, RIMP, MV E/A, Sep E/e', Lat E/e', Pulmonary vein velocities (S, D, A, Adur), VTI % Change, SV % Change, CO % Change, VMax % Variation, VTI % Variation

Tissue Doppler Calculations and Measurements: Sep e , Sep a , Lat e , Lat a , Ant e ,

Inf e , Sep E/e , Lat E/e , RV s

OB/GYN

2D Gynecology Calculations and Measurements: Ovary Volume (right and left), Endometrium, Uterus Volume, 10 Follicular Measurements, (right and left)

2D Early Obstetric Calculations and Measurements: YS, Mean Gestational Sac, NT, CRL, BPD, Myometrial Mantle, Cervical Length, EDD by LMP, EDD by AUA, GA by EDD, AUA, Ovary Volume (right and left)

2D Obstetric Calculations and Measurements: BPD, OFD, HC, AC, FL, Cerebellar Diameter, Cisterna Magna, OOD, IOD, Lateral Ventricle, Cervical Length, Amniotic Fluid Index, EDD by LMP, EDD by AUA, GA by LMP, GA by EDD, AUA, EFW, EFW Percentile, HC/AC, FL/BPD,

FL/HC, Cephalic Index (HC)

M-Mode Calculation: FHR

Doppler Obstetric Calculations: MCA Trace (RI, PI, S/D, EDV, PSV), Umbilical Artery Trace (RI, PI, S/D, EDV, PSV), Umbilical Artery S/D Ratio (S/D, PSV, EDV, RI), FHR

Biophysical Profile

User-Selected Gestational Age References: GS, CRL, BPD, OFD, HC, AC, FL

Multiple Gestation Package: Quads

SMALL PARTS/MSK

2D Calculations: d:D Hip Ratio, Hip Angles

TRANSCRANIAL DOPPLER

Doppler Basic Measurements: TAP, PSV, EDV, MDV, RI, PI, S/D Ratio, Gate Depth

VASCULAR

Doppler Basic Measurements: Volume Flow including VTI, Peak Velocity, End Diastolic Velocity, Resistive Index, Pulsatility Index, S/D Ratio, Time Average Peak Velocity

DICOM Image Management

Print, Store, Modality Worklist, Perform Procedure Step (PPS), Storage Commitment

Comprehensive Structured Reports (SR)

DICOM USB export

Allow saving DICOM configuration via USB for easy replication or restoration.

DICOM 3.0 compliant

Connectivity and External Data Management

4 USB 2.0 Ports (stand only)

2 USB 3.0 Ports (system only)

1 USB Port for optional printer

Ethernet Port

1080p digital video output (compatible with 1080p displays) stand only

Storage capacity alert if internal storage is less than 10%

Auto Delete function

Automatic time server reconciliation

IPv4 and IPv6 Networking

Optional Medical Informatics

Barcode Expressions: Sonosite barcode scanner customization software (English only)

Integration of optional Sonosite Synchronicity workflow manager for credentialing, POCUS billing, and customizable worksheets

Wireless Solutions

Embedded Wireless Option: 802.11 (A, B, G, N, networking)

Key management protocols: WEP64, WEP128, and WPA/WPA2 (Personal and Enterprise)

FIPS 140-2 wireless security protocol

Data Security - This equipment will not interface with the hospital's network.

System meets Federal Information Processing standards (FIPS) for moderate security control selections per FIPS199, FIPS200, and NIST 800-53

Secure Boot

User and role-based authentication

LDAP support

Security Policies: WEP, Radius, WPA, WPA2)

Complex Password Rules: Complex passwords, minimum password length, automatic password aging, and password history re-use limit rules

Federal System Use Notification

Password Protection: username and password capability

Emergency Mode Support

Secure DICOM communication support

Data encryption for data at rest and in transit: FIPS 140-2

System wide white-listing

Hardened OS and services

System firewall

MDS2 listed on sonosite.com

Stand & Storage

Adjustable stand height and stand head

4 transducer holders

Dedicated holders for disinfectant wipes and gel

Large storage basket

Lockable drawer

AC cord retainer

I/O connections

Optional Accessories

Sonosite PX Stand

Medical grade B&W printer

Battery Management

System operates via battery or AC power

Rechargeable lithium-ion battery (System)

Battery Charge Warning: At charge of 5% or lower

Battery Capacity: 129.6 Watt hours

Battery Life: (System) 1.0 hour

Battery Charge time: 15% to 80% in 90 min.

Battery Life: 80% after 500 charge cycles

Portable Power Supply

Power Input: 100-240 VAC, 50-60 Hz, 3.4 1.3 A

Power Output: 26.7 VDC, 8.24 A, 220 Watts max; Class 1, continuous use

Stand Rating

Power Input: 100-240 VAC, 50-60 Hz, 6.0-2.5 A

Power Output: (for optional printer): 100-240 VAC, 50-60 Hz, 2.5-1.0 A

Infection Control Standards

Cleaners and Disinfectants Tool located on sonosite.com

System is IP22 rated for liquid ingress

System work surface is sealed edge-to-edge

Transducers are IPX7 rated for immersion

Environmental Limits for System, Transducer and Battery Operating Limits:

Limit Type

System and Transducers

Stand

Temperature

32-104°F (0-40°C)

50-104°F (10-40°C)

Humidity

15-95% relative humidity (R.H.)

15-95% relative humidity (R.H.)

Atmospheric Pressure

700-1060 hPa (0.69-1.05 ATM)

700-1060 hPa (0.69-1.05 ATM)

Storage Limits:

Limit Type

System and Transducers

Stand

Temperature

-31-149°F (-35-65°C)

-31-149°F (-35-65°C)

Humidity

5-95% relative humidity (R.H.)

5-95% relative humidity (R.H.)

Atmospheric Pressure

500-1060 hPa (0.5-1.05 ATM)

500-1060 hPa (0.5-1.05 ATM)