6515--Snap Plus Annual Subscription Fee

Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06.

This solicitation is set-aside for

Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 334613, with a small business size standard of1000 Employees.

The FSC/PSC is 6515.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, 6150 Oak Tree Boulevard, Independence, OH 44131 is seeking to Drug Supply Chain Security Act (DSCSA) Software.

All interested companies shall provide quotations for the following:

Supplies/Services

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QTY

UNIT

UNIT PRICE

AMOUNT

0001

1.00

EA

________

________

SNAP PLUS ONE TIME IMPLEMENTATION FEE

09/01/2020-08/31/2021

0002

1.00

EA

________

________

SNAP + YEAR 1 ANNUAL SUBSCRIPTION FEE

09/01/2021-08/31/2022

0003

1.00

EA

________

________

SNAP + YEAR 2 ANNUAL SUBSCRIPTION FEE

09/01/2022-08/31/2023

0004

1.00

EA

________

________

SNAP+ YEAR 3 ANNUAL SUBSCRIPTION FEE

09/01/2023-08/31/2024

0005

1.00

EA

________

________

SNAP+ YEAR 4 ANNUAL SUBSCRIPTION FEE

09/01/2024-08/31/2025

0006

1.00

EA

________

________

SNAP+ YEAR 5 ANNUAL SUBSCRIPTION FEE

09/01/2025-08/31/2026

GRAND TOTAL

________

STATEMENT OF WORK (SOW)

1. Contracting Officer s Representative (COR).

Name:

Julianne Kapis, CPhT

Section:

Pharmacy Service

Address:

10701 East Blvd.

Cleveland, OH 44106

2. Contract Title.

Drug Supply Chain Security Act (DSCSA) Compliance Software

3. Background.

In 2013 the Drug Quality and Security Act was sign into law and this included the Drug Supply Chain Security Act. DSCSA requires Dispensers (the VA) to meet certain requirements of tracking prescription medications through the supply chain with increasing responsibilities over a 10-year period. We do not meet the current requirements of tracking T3 data (transaction history, information and statement) and of validating our authorized trading partners licensure and authorization on an ongoing basis. By November 2020 we will be required to meet additional requirements including serialization and tracing of products to the individual unit level. There is currently no functionality within our system to accomplish these goals for all of our trading partners. We are also required to report any suspect products to the FDA. This software will allow users to do that automatically through current scanning functions. In addition to these requirements certain companies have the ability to track medications throughout the entire supply chain. This would provide significant cost savings in redirecting soon-to-expire products to sites that will use them faster, as well as enabling patient recalls to be tracked down to the specific patient level in the inpatient wards and clinics, which is not currently possible with existing systems. This feature would also allow for more precise distribution channels ensuring we are getting the correct products to the correct areas to best meet our Veterans needs.

4. Scope.

The VA Northeast Ohio Healthcare System Pharmacy Service is requesting Drug Supply Chain Security Act (DSCSA) compliance software.

5. Specific Tasks.

5.1 Task 1 Drug Supply Chain Security Act (DSCSA) Compliance Software

The contractor shall provide software that enables the VANEOHS to achieve and maintain DSCSA compliance. This software will have the following capabilities:

Shall provide tracking of transaction history, information, and statement (T3) data

Shall store T3 documents for the required minimum of six (6) years and process documents in compliance with the FDCA Sec. 581 (27) (A-G).

Software shall be able to receive, update, and provide required transaction documents for all shipments/receipt of drug, returns, drop shipments, and exceptions, including product exchange to institutions outside of Customer and Customer s definition.

Shall provide for continual validation of authorized trading partners licensure and authorization

Shall provide serialization and tracing of products to the individual unit level

Shall provide workload neutral (must be incorporated into current scanning and maintain or reduce workload for end users)

Shall provide reporting of suspect product to FDA

Shall provide be cloud based with single tenant environment with updates controlled by the Customer

Shall provide customizable and adaptable to meet our specific needs

Shall provide ability to communicate with several different commercial off the shelf solutions on independent VLANs

Shall provide ability to use existing scanners, which vary by location

Shall provide interface with VistA, CPRS, and Pharmacy management systems

Software Shall be the single source for storing & retrieving DSCSA documents. Software will enable Customer to meet the DSCSA requirement for information within the 2-day timeframe, in response to an FDA request.

Shall provide monitor and audit T3 documents for missing or unknown NDCs, addresses, or description fields as required

Shall provide timely system updates in response to changes in DSCSA regulations

5.2 Task 2 Maintenance and Support

The contractor shall provide the necessary maintenance and support for the software detailed above.

6. Place of Performance

The DSCSA compliance software will function within Pharmacy Service at the following locations:

Louis Stokes Cleveland VAMC

10701 East Boulevard

Cleveland, OH 44106

Akron VA Clinic

55 West Waterloo Road

Akron, OH 44319

Canton VA Clinic

733 Market Avenue South

Canton, OH 44702

Parma VA Clinic

8787 Brookpark Road

Parma, OH 44129

Youngstown VA Clinic

2031 Belmont Avenue

Youngstown, OH 44505

7. Period of Performance.

12-month contract + 4 option years

8. Delivery Schedule

This software needs to be installed and operational within 90 days from solicitation award.

The purchase order period of performance is 09/01/2020-08/31/2026

Place of Performance/Place of Delivery

Address:

Department of Veterans Affairs

Louis Stokes Cleveland VA Medical Center

10701 East Boulevard

Cleveland, OH

Postal Code:

44106-1702

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018

FAR 52.212-3, Offerors Representations and Certifications Commercial Items JUN 2020

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.203-70 COMMERCIAL ADVERTISING MAY 2018

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS APR 2020

852.203 70, Commercial Advertising.

852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

852.215 71, Evaluation Factor Commitments.

852.232 72, Electronic Submission of Payment Requests.

VAAR 852.246-71 REJECTED GOODS OCT 2018

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(JUL 2016)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

GRAY MARKET LANGUAGE (MAY 2016)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders JUN 2020

The following subparagraphs of FAR 52.212-5 are applicable:

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6, 52.204-10, 52.209-6, , 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, and 52.232-33.]

All quoters shall submit the following: one electronic copy via email to Christopher A. Callihan @ Christopher.callihan@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

The following are the decision factors:

Lowest Priced Technically Acceptable

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received not later than 2359 EDT 23 July 2020 to Network Contracting Office (NCO) 10 (Ohio, Indiana, & Michigan) 6150 Oaktree Boulevard Suite 300, Independence, OH 44131.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Point of Contact

Christopher A. Callihan

Contract Specialist

Network Contract Office (NCO) 10

Office: 216-447-8300 x49579

Email: christopher.callihan@va.gov