6515--Hardware / software updates to existing Laerdal Simulation Equipment

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C24221Q1145

Posted Date:

07/12/2021

Original Response Date:

07/19/2021

Current Response Date:

07/19/2021

Product or Service Code:

6515

Set Aside:

Small Business set-aside

NAICS Code:

339112

Contracting Office Address

Department of Veterans Affairs James J. Peters VAMC (Bronx VAMC), 130 W Kingsbridge Rd, Bronx, NY 10468-3904.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a business size standard of 1000 Employees.

This procurement is being issued as sole source . It is the Government s intent to issue a firm fixed price, single award as a result of this solicitation. The North American Industry Classification System (NAICS) code is 339112, surgical and medical instrument manufacturing, with a business size standard of 1000 employees.

All interested companies shall provide quotation(s), for the following: VA Department of Veterans Affairs Montrose Campus FDR (Hudson Valley), 2094 Albany Post Road, Montrose, NY 10548-1454, is seeking to purchase a Brand-Name Only Laerdal Simulation Equipment and accessories.

Supplies

Laerdal Simulation Equipment and Accessories

235-03350 SimMan ALS LiveShock Light Manikin

and Accessories Includes SimMan ALS

Live Shock Manikin, SimPad PLUS link

box, Li-Ion Battery, Consumables,

Clothing, Soft Sided Carry Cases, 1

Year Manufacturer's Warranty. (1 EA)

204-30101 SimPad PLUS Only (US) SimPad PLUS

Only (Hand Held Remote) 204-50150

LLEAP for SimPad PLUS software license

required for operation. (1 EA)

20450150 LLEAP for SimPad PLUS Includes:

License Key providing access to Manual

Mode, Automatic Mode, and Log Viewer

Application (1 EA)

SimPad PLUS Protection Plan

Replacement SimPad PLUS remote in the

event of nonimmersion in water,

breakage due to drops). The plan

allows for 1 instance of free remote

replacement during a one (1) year

period and does not cover instances of

theft/loss. TERM OF 24 MONTHS (1 EA)

Tablet For use as an Instructor

Computer with LLEAP software, or a

LLEAP, SimPad or SimPad Plus Patient

Monitor (1 EA)

SHOCKLINK SYSTEM (1 EA)

SimMan ALS Course Getting Started 1

day on customer site for up to 8

participants. Course gives

participants knowledge of the

simulator and Instructor device

operations, operating modes, and

system features. Hands-on activities

familiarize faculty with simulator and

its applications (1 EA)

8) Teaching with SimPad Course 1 day

training on customer site for up to 8

participants. Builds on the Getting

Started Course, and gives the

participants in-depth knowledge of the

Learner App software features using

SimPad, Pat Monitor and Session

Viewer/SimView Mobile SW (1 EA)

Installation SimMan ALS If ValuePlus

Program is not purchased. (1 EA)

SimMan ALS Loaner Program Includes

shipment of loaner (request prior to

3:00pm EST), trans case for return to

Serv Ctr, Pre-paid GND for return to

Serv Ctr/Cust Facility and return of

loaner to Serv Ctr, expense to

inspect/clean loaner. (1 BD)

SimMan ALS Extended Warranty

Extended warranty includes materials,

manufacturing or workmanship issues,

return to bench service only,

packaging materials for return to

Laerdal, shipping costs for repairs

(Ground freight from/to customer's

facility) TERM 48 MONTHS (1 EA)

Preventative Maintenance Multi-Year

SimMan ALS Includes 1 service per year

of coverage, full refurb/ replacement

of consumables, some bladders, pad

sets, refurb of IV arm skin/veins,

inspect compr/lbox, upgrade SW,

cleaning, final inspection,

documentation of findings/

recommendations. TERM 48 MONTHS (1 EA)

Nursing Anne Simulator Includes

Full Body Manikin with articulating

arms and legs. Includes Brunette Wig,

Brown Pupil Set, Ostomy Set, Blood

Pressure Cuff, Manikin Lubricant

Spray, Simulated Blood, Adult Gown and

Quick set up guide. (1 EA)

SimPad PLUS Only (US) SimPad PLUS

Only (Hand Held Remote) 204-50150

LLEAP for SimPad PLUS software license

required for operation (1 EA)

LLEAP for SimPad PLUS Includes:

License Key providing access to Manual

Mode, Automatic Mode, and Log Viewer

Application. (1 EA)

SimPad PLUS Protection Plan

Replacement SimPad PLUS remote in the

event of nonimmersion in water,

breakage due to drops). The plan

allows for 1 instance of free remote

replacement during a one (1) year

period and does not cover instances of

theft/loss. TERM 24 MONTHS (1 EA)

All In One Panel PC For use as an

Instructor Computer with LLEAP

software, or a LLEAP, SimPad or SimPad

Plus Patient Monito (1 EA)

Nursing Anne Simulator Course

Getting Started 1 day educational

session with a Laerdal Representative

at the customer site for up to 8

participants. The course gives

participants fundamental knowledge of

the simulator and Instructor device

operations, operating modes, and

system features. Hands-on activities

familiarize faculty with the simulator

and its applications for learners. (1 EA)

Nursing Anne Simulator Installation

If ValuePlus Program is not purchased. (1 EA)

Nursing Anne Simulator Loaner

Program 1 Year Program. Includes

shipment of loaner (request prior to

3:00pm EST), transport case for return

to Service Center, Pre-paid ground for

return to Service Center/ Customer

Facility and return of loaner to

Service Center, expense to

inspect/clean loaner. (1 BD)

Nursing Anne Simulator Extended

Warranty Extended warranty includes

materials, manufacturing or

workmanship issues, return to bench

service only, packaging materials for

return to Laerdal, shipping costs for

repairs (Ground freight from/to

customer's facility). TERM 48 MONTHS (1 EA)

Preventative Maintenance Multi-Year

Nursing Anne Simulator Includes 1

service per year of coverage, full

refurb/ replacement of consumables,

some bladders, pad sets, refurb of IV

arm skin/veins, inspect compr/lbox,

upgrade SW, cleaning, final

inspection, documentation of findings/

recommendations. (1 EA)

MegaCode Kelly Advanced (L)

Includes Manikin (SimPad Capable), 6

Neck Skins, 1 roll of Criothyroid

Membrane Tape, Airway Lubricant,

Jacket, Pants, Carry Case, 6 Chest

Tube Modules, BP Cuff and Directions

for Use (2 EA)

SimPad PLUS System (US) Includes

SimPad PLUS Remote Control, SimPad

PLUS Link Box, AC Adapter, Battery,

Headset & Microphone, Wrist Strap,

Manikin Strap, Ethernet Cable,

Protective Sleeve, and USB Cable.

204-50150 LLEAP for SimPad PLUS

software license required for

operation (2 EA)

LLEAP for SimPad PLUS Includes:

License Key providing access to Manual

Mode, Automatic Mode, and Log Viewer

Application. ( 2 EA)

SimPad PLUS Protection Plan

Replacement SimPad PLUS remote in the

event of nonimmersion in water,

breakage due to drops). The plan

allows for 1 instance of free remote

replacement during a one (1) year

period and does not cover instances of

theft/loss.TERM 24 MONTHS (2 EA)

MegaCode Kelly Installation (2 EA)

Teaching with SimPad Course 1 day

training on customer site for up to 8

participants. Builds on the Getting

Started Course, and gives the

participants in-depth knowledge of the

Learner App software features using

SimPad, Pat Monitor and Session

Viewer/SimView Mobile SW (1 EA)

Crash Kelly Includes Manikin,

Airway Lubricant, Assembly Tool Kit

and Directions for Use

Bleeding Trauma Modules (L) Set of 4 (2 EA)

Chester Chest Advanced Arm Y-Set,

3-way Parallel TubingChester Chest

Blood BagBLOOD RSV BAG, ARM CHESTER

CHEST Clear Tubing Replacement Body

Velcro Replacement PICC Line Catheter,

Luman TripleDifficult Accessing

Insert, Wandering (L)Difficult

Accessing Insert, Tipping (L)

Difficult Accessing Insert, Deep (L)

Port, Generic (IVAD) Peripheral Arm

Port (2 EA)

Laerdal - SonoSim Procedure Trainer

Must also purchase 400-10201Laptop For

use with LLEAP, Ultrasound, or as a

Patient Monitor (1 EA)

Tablet For use as an Instructor

Computer with LLEAP software, or a

LLEAP, SimPad or SimPad Plus Patient

Monitor (4 EA)

Delivery (1 EA)

*** VENDOR COVER SHIPPING / FREIGHT FEE ***

Services

Items to be delivered.

The delivery/task order period of performance is 60 days (ARO).

Delivery shall be provided no later than 30 days after receipt of order/award of contract. Delivery terms Destination. The contractor shall deliver all line items to Montrose Campus FDR (Hudson Valley), 2094 Albany Post Road, Montrose, NY 10548-1454.

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: VA Hudson Valley HCS Simulation Center

2. Scope of Work: This procurement is an add-on to purchase Laerdal Simulation Equipment and accessories to upgrade the current simulation equipment for the Montrose VAMC Simulation Laboratory service. Montrose VAMC is currently using Laerdal simulation equipment that has reached the point that needs to be upgraded to support our mission and serve our veterans better. The company will deliver Hardware and software updates to VA Hudson Valley s current simulation equipment. The hardware and software are needed as an add-on to update the current simulation system. The equipment must be programable and able to run simulation scenarios consistent with the current standards of care, adult education, and simulation science. The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified.

QTY

Product

Description

4

400-09201

Tablet Instructor Computer

2

200-05050

MegaCode Kelly Advanced

2

204-30001

SimPad Plus System

2

204-50150

LLEAP for SimPad PLUS

2

204-30001PP

SimPad PLUS 2 yr Protection Plan

2

200-83050

MegaCode Kelly Installation

1

210-EDSSP400

Teaching with SimPad 1-day training for 8 participants

1

310-00050

Laerdal SonoSim Procedure Trainer

1

400-10201

Laptop for ultrasound

1

320-05050

Nursing Anne Simulator

1

204-30101

SimPad PLUS

1

204-50150

LLEEAP for SimPad PLUS

1

204-30001PP

SimPad PLUS 2yr protection plan

1

400-29301

All in One Panel PC

1

320-EDGS100

Nursing Anne Simulator Course 1day 8 participants

1

320-83050

Nursing Anne Simulator Installation

1

320-00001LNR

Nursing Anne Simulator Loaner Program 60 months

1

320-00050EXW1

Nursing Anne Simulator Extended Warranty 48 months

4

320-00050PMC

Nursing Anne Simulator Preventative Maintenance On-site

1

235-03350

SimMan ALS LiveShock Light Manikin and Accessories

1

204-30101

SimPad Plus

1

204-50150

LLEEAP for SimPad Plus

1

400-09201

Tablet Instructor Computer

1

185-10050

ShockLink System

1

235-EDGS100

SimMan ALS getting started course

1 day 8 participants

1

235-83050

Installation SimMan ALS

1

235-00001LNR1

SimMan ALS Loaner Program 60 months

1

235-00050EXW1

SimMan ALS Extended Warranty 48 months

4

235-00050PMC

SimMan ALS Preventative Maintenance On-Site

2

VT-2400-ADV

Chester Chest Advanced Arm (L)

2

201-10001

Crash Kelly Manikin

2

381550

Bleeding Trauma Modules (L) set of 4

3. Background: The simulation equipment will be used at both the Castle Point and Montrose campuses. A Simulation lab will be set up on the Montrose Campus and a Satellite Simulation room will be established at the Castle Point Campus. The Simulation program will support residency programs for Nursing, Medicine, and Ancillary health.

4. Performance Period: The contractor shall complete the work required under this SOW in __60_ calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. The work shall begin within __14_ calendar days of award, unless otherwise specified. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

5. Place of Performance / Delivery:

POP: 60 Days (ARO)

Equipment should be delivered to:

VA Hudson Valley Health Care System (Montrose Campus),

2094 Albany Post Road

Montrose, NY 10548-1454,

Building 17 Warehouse. ATTN: Liz Sarita-Hannah

POC:

Liz Sarita-Hannah

VA Service Point of Contacts / Evaluator(s) for the offeror's proposals P.O.C.

(Brand-Name Only)

Place of Performance-Delivery

Montrose Campus FDR (Hudson Valley)

Address:

2094 Albany Post Road,

Montrose, NY

Postal Code:

10548-1454

Country:

UNITED STATES

Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: Quotes will be evaluated based upon the ability to meet the above exact specifications to Brand-Name Only Laerdal Simulation equipment and accessories.

Non-manufacture ruling is adhered to and followed in this requirement.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

52.212-1, Instructions to Offerors -- Commercial Items. (Jun 2020)

52.212-2, Evaluation--Commercial Items

ADDENDUM to FAR 52.212-2 EVALUATION Commercial Items (Oct 2014)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2021)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018)

End of addendum to FAR 52.212-4

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2021)

52.247-34 F.O.B. Destination (NOV 1991)

VAAR 852.211-70 Service Data Manuals (NOV 2018)

The following subparagraphs of FAR 52.212-5 are applicable, along with: 52.203-19, 52-204.10, 52.209-10, 52.221-1, 52.219-28, 52-222-3, 52.222-35, 52.225-13, 52.222-50, 52.222-36, 52.222-21, 52.222-19, 52.222-26, 52.223-18, 52.225-13, 52.233-3, 52-233-4 and 52.247-64 subparagraphs.

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. A written authorized buyer letter submission is required.

**Vendor shall be an OEM, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions**.

All offerors shall submit the following: Quote with DUNS number, TIN Number, letter of authorization, solicitation number, phone number, and fax number, Point of Contact, SDVOSB VIP certification (if applicable) and proposed delivery date for goods.

All offers shall be sent to the Contract Specialist: Wilmen.Joa@va.gov.

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes clause 52.219-27. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

This is a combined synopsis/solicitation for Brand-Name Only Laerdal Simulation equipment and accessories defined herein.  The government intends to award a contract because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bids must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Quoters shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 07/19/2021 11 A.M at email address listed above for Contract Specialist. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). ONLY e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist.

Point of Contact

Wilmen Joa

Email: Wilmen.Joa@va.gov