6515--Data Terminal and Printer - Dallas and Ft. Worth Locations

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25721Q1077 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE: This requirement is a 100% Total Small Business set aside, however, preference will be given to Service Disabled Veteran Owned Small Business (SDVOSB)/Veteran Owned Small Business (VOSB). In order to be eligible for award an offeror must be small for the applicable NAICS code at the time of the quote submission and at the time of award. Only qualified offerors may submit bids.

NAICS Code: 339112 and Size Standard is 1,000.

Introduction: The Government intends to award a firm fixed price contract based on this solicitation.

Description of Services: The Contractor shall be required to provide and install pharmacy data terminals and accessories in accordance with the Statement of Work.

Place(s) of Performance:

Fort Worth VA Outpatient Clinic

2201 SE Loop 820

Fort Worth, TX 76119

Dallas VA Medical Center

4500 S. Lancaster Rd.

Dallas, TX 75216

Type of Contract: A Firm Fixed Price

Period of Performance: 90 Days ARO

EVALUATIONS:

Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes.

Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR 13.106-2(b)(3) Comparative Evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will issue a contract to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government shall award a contract resulting from this solicitation. The following factors shall be used to evaluate offers:Â

Vendor is a certified Small Business.

Vendor must be registered in SAM with applicable NAICS code by the close of solicitation.

Technical Approach: The Government will evaluate how the offeror s approach meets the requirements in accordance with the solicitation and Statement of Work and indicates a thorough approach and understanding of the requirements.

-Vendor must provide a Letter of Authorization: A letter of authorization is required from the Original Equipment Manufacturer (OEM) stating that contractor is an authorized distributor/reseller of the offered items.

If quoting other than brand name, the contractor shall provide the items spelled out in clause 52.211-6, Brand Name or Equal.

Price: Price will be evaluated independently of the non-price factors.

Statement of Work (SOW)

GENERAL

The contractor shall comply with Federal, State, local laws and regulations applicable to the performance of this contract. The purpose of this project is to obtain additional robotic prescription dispensing equipment/accessories, brand name or equal (ScriptPro) needed for the Fort Worth and Dallas VA Medical Centers.

SCOPE OF WORK

2.1 Contractor will deliver, unpack and install the equipment during normal business hours unless prior authorization is given by the POC, Contracting Officer or designated representative.

2.2 The Contractor is responsible for providing all items listed on the quote and fully installing the equipment, calibrating, testing, and evaluating the equipment after installation to include all other agreements pursuant to the quote and training of on-site staff in use of equipment.

DESCRIPTION OF WORK FOR TWO LOCATIONS

The contractor shall provide all required service and parts for the VA equipment in accordance with the original equipment manufacturer specifications. Reference below for equipment type and the required service.

Location 1: Fort Worth VA Medical Center, FW, TX

Equipment for Fort Worth VA Medical Center:

Wireless Bar Code Scanner

Electronic Signature Device

Eyecon Model 9430

RX Paperwork Printer

Report Printer

RX paperwork Printer Barcode Card

Eyecon Interface Controller

Wireless Bar Code Scanner, Electronic Signature Device and printer must be compatible to ScriptPro dispensing machine. The equipment must interface with VISTA, CPRS and Pharmacy Program Management. The Wireless bar code Scanner must integrate with the SP Central Workflow and the SP Central Pharmacy Management System to scan and store electronic images as a graphics file and links it to the script through the script number. Multiple prescriptions should be able to be linked together. The scanned prescription images should be viewable on the VA monitor at each step of the filling process and should continue to be available after the script has been dispensed. The Scanner should also provide safety checks that allows pharmacy staff to conform original paperwork for all scripts during filling and dispensing process.

Location 2: Dallas VA Medical Center, Dallas, TX

Equipment for Dallas VA Medical Center:

Data Terminal

Printer

RX Paperwork Printer

RX Paperwork Printer Barcode Card

Pharmacy has installed new Scriptpro equipment to increase workflow efficiency. The equipment must interface with VISTA, CPRS and Pharmacy Program Management.

For both locations, any modifications and installation must be authorized in writing by Scriptpro as to prevent warranty on current or new items to become void.

QUOTE/OFFER SHOULD BE BROKEN DOWN AS FOLLOWS:

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

2.00

EA

__________________

__________________

WIRELESS BAR CODE SCANNER

0002

5.00

EA

__________________

__________________

ELECTRONIC SIGNATURE DEVICE

LOCAL STOCK NUMBER: WD501770

0003

2.00

EA

__________________

__________________

EYECON MODEL 9430 (INCLUDES EXTERNAL STORAGE DRIVE)

0004

5.00

EA

__________________

__________________

RX PAPERWORK PRINTER

0005

1.00

EA

__________________

__________________

REPORT PRINTER

0006

5.00

EA

__________________

__________________

RX PAPERWORK PRINTER BARCODE CARD

0007

2.00

EA

__________________

__________________

EYECON INTERFACE CONTROLLER

LOCAL STOCK NUMBER: RP280260

0008

12.00

MO

__________________

__________________

Monthly Support

0009

2.00

EA

__________________

__________________

SP Datapoint: Pharmacy Data Terminal

LOCAL STOCK NUMBER: UR321397

0010

1.00

EA

__________________

__________________

SP Printer: Pharmacy Printer

LOCAL STOCK NUMBER: GF938401

0011

3.00

EA

__________________

__________________

Rx Paperwork Printer

0012

3.00

EA

__________________

__________________

RX Paperwork Printer Barcode Card

0013

12.00

MO

__________________

__________________

Support

GRAND TOTAL

__________________

DELIVERY SCHEDULE

ITEM NUMBER

QUANTITY

DELIVERY DATE

0001-0008

SHIP TO:

Department of Veterans Affairs

Fort Worth VA Outpatient Clinic

2201 SE Loop 820

Fort Worth, TX 76119 5863

USA

ALL

90 Days ARO

MARK FOR:

Stephanie Carey

214-857-0558

Stephanie.Carey2@va.gov

0009-0013

SHIP TO:

Department of Veterans Affairs

Dallas VA Medical Center

4500 S. Lancaster Rd.

Dallas, TX 75216

USA

ALL

90 Days ARO

MARK FOR:

Stephanie Carey

214-857-0558

Stephanie.Carey2@va.gov

The following clauses and provisions apply to this solicitation:

Contract Clauses:

52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 180 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of Clause)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

852.203 70, Commercial Advertising

852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

852.215-71, Evaluation Factor Commitments

852.246 71, Rejected Goods

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)

52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT (OCT 2013)

52.232-36 PAYMENT BY THIRD PARTY (MAY 2014)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)

VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERICAL ITEMS (JAN 2021)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020)

52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

52.219-28, Post Award Small Business Program Representation (NOV 2020)

52.219-33, Nonmanufacturer Rule (MAR 2020)

52.222 19, Child Labor Cooperation with Authorities and Remedies (JUL 2020)

52.222-21, Prohibition of Segregated Facilities (APR 2015)

52.222 26, Equal Opportunity (SEP 2016)

52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-50, Combating Trafficking in Persons (OCT 2020)

52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

Solicitation Provisions:

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-16 COMMERICAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS):

The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document.

The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. All quotes received without this documentation will not be considered.

Quotes must be received no later than Tuesday July 7th 2021, 4:00 pm CST. Email your quote to shannon.hodgson@va.gov. The subject line must specify 36C25721Q1077 Data Terminal and Accessories. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

End of Document