4120--Portable HVAC Units

This is a combined synopsis/solicitation is set aside for SDVOSBs for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26225Q0531

The Department of Veterans Affairs Prescott Healthcare System, Prescott, AZ 86313 has a requirement for Portable HVAC Units. The Contractor shall furnish all supplies/services at The VA Prescott Healthcare System located in 500 N. State Highway 89, Prescott, AZ 86313. Delivery term is FOB destination, shipping cost must be included.

NOTE: Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined under section B.2 Statement of Work (SOW). The FAR Clause 52.211-6 Brand Name or Equal applies to this acquisition. Offeror quotations must demonstrate meeting the salient physical, and functional characteristics included in this solicitation, otherwise, they will be considered non-responsive and not considered for award.

CLIN

DESCRIPTION

QTY

UOM

0001

Indoor/Outdoor Portable Air Conditioner with Heat Strip, 270000 BTU, 460-480V Kwikool Model# KPO25-43H or equal

1

EA

0002

Indoor/Outdoor Portable Air Conditioner, Cooling Only, 135000 BTU 230V Kwikool Model# KPO12-23 or equal

2

EA

0003

Set of color-coded Female Camlock to use with CLIN 1 HVAC Unit; KwiKool KK-CAMLCK 46024 for KPO25-43H or equal

1

EA

0004

Set of color-coded Female Camlock to use with CLIN 2 HVAC Unit; KwiKool KK-CAMLCK23024 for KPO12-23 or equal

2

EA

0005

Indoor/Outdoor Heavy-duty Outdoor Flex Ducting KwiKool KK-Duct20Y-25 for the KPO25-43H or equal

12

EA

0006

Indoor/Outdoor Heavy-duty Outdoor Flex Ducting KwiKool KK-Duct12Y-25 for KPO12-23 or equal

24

EA

The solicitation will be in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 333415, Size Standard 1,250 Employees. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.

Key solicitation milestones are: Submit any questions regarding this procurement via email to Hestia.Sim@va.gov no later than 10am Pacific Local Time Tuesday, March 4, 2025. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

Due to time constraints, responses to the solicitation shall be due on Friday, March 7, 2025 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Hestia Sim, Contracting Specialist at Hestia.Sim@va.gov with " 36C26225Q0531, Portable HVAC Units in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

All offerors MUST complete and/or provide following:

A complete quote/pricing.

The brand name and model number of offering if offer is an equal to. Offeror quotations must demonstrate and submit documentations and proofs proving that their offer meets ALL the salient physical, and functional characteristics included in this solicitation, otherwise, they will be considered non-responsive and not be considered for award.

Product lead time or estimated shipping time frame at B.4 Delivery Schedule.

Must review, check appropriate check boxes, and sign certification of C.5 VAAR 852.219-76 VA Notice of Limitation on Subcontracting Certificate of Compliance for Supplies and Products entirety. If not completed and signed entirety, the offer will be considered incomplete and not be considered for award.

VAAR 852.219-76 (a)(1)(i) OR (ii) must be checked.

VAAR 852.219-76 (a)(2)(i) OR (ii) and its all subsequent check boxes under must be checked.

VAAR 852.219-76 (iii) must be checked.

All offerors must fill in, print name, and sign at the end of VAAR 852.219-76 certification.