3910--Amendment: Answer Questions

Amendment to a Previous Combined Solicitation Page 1 of Amendment to a Previous Combined Solicitation Page 3 of 3 Amendment to a Previous Combined Solicitation *= Required Field Amendment to a Previous Combined Solicitation Page 1 of 3 SUBJECT* Amendment: Answer Questions GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 33744 SOLICITATION NUMBER* 36C24821Q1264 RESPONSE DATE/TIME/ZONE 07-27-2021 3 PM EASTERN TIME, NEW YORK, USA ARCHIVE 40 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* 3910 NAICS CODE* 333922 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 POINT OF CONTACT* Contracting Officer Janice Fornaro janice.fornaro@va.gov PLACE OF PERFORMANCE ADDRESS C.W. Bill Young VA Healthcare System 10,000 Bay Pines Boulevard Bay Pines FL POSTAL CODE 33744 COUNTRY USA ADDITIONAL INFORMATION AGENCY S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT S EMAIL ADDRESS janice.fornaro@va.gov EMAIL DESCRIPTION Contracting Officer DESCRIPTION The purpose of the amendment is to answer questions. QUESTION: From my email on June 22, I requested a walk through, Please let me know if we can conduct a walkthrough of the facility this week or next to confirm device counts listed in your description. ANSWER: We are not providing the opportunity for a walk-through/site visit. This requirement is just for materials and software upgrades (commodities). No service such as installation is included in this requirement, the VA will install the parts and software. This is an upgrade to the pneumatic tube system, not to completely replace the current system. This is only an electronic board within each station. The majority of the station, which is embedded in the wall during construction will remain. We will be installing the software and hardware. We may have to collaborate with the vendor for the software install instructions, but our staff will be doing the actual install. QUESTION: If you could, we are requesting an extension be given for this bid to allow time to schedule a walk through. It seems that now this bid has opened up sourcing there should be more than (17) days for another company to respond. ANSWER: No extension will be provided to allow time for a walk-through, this requirement consists of upgrading the existing pneumatic tube system (PTS) software with a newer version compatible with hardware currently on station and on the market, not a replacement of the entire system. The Statement of Need in the solicitation states: .shall consist of upgrading the existing pneumatic tube system (PTS) software with a newer version compatible with hardware currently on the market All equipment and software must be compatible with existing equipment and software. These will be installed by the medical center at a later date. The vendor will supply the newer boards for the equipment for later installation at our own pace.   Basically, we are modernizing after the life cycle of our existing electronic boards is ending. QUESTION: Could Pevcommmmmmmm please perform a site visit tomorrow 7/22 or Monday 7/26 if an extension for this bid is not granted? ANSWER: A site visit is not required, we are purchasing the hardware and software and installing the equipment in house at our own pace.

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

Page 3 of 3

Amendment to a Previous Combined Solicitation

*= Required Field

Amendment to a Previous Combined Solicitation

Page 1 of 3

SUBJECT*

Amendment: Answer Questions

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

33744

SOLICITATION NUMBER*

36C24821Q1264

RESPONSE DATE/TIME/ZONE

07-27-2021 3 PM EASTERN TIME, NEW YORK, USA

ARCHIVE

40 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

PRODUCT SERVICE CODE*

3910

NAICS CODE*

333922

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Room 315, Bldg. 2

10,000 Bay Pines Blvd

Bay Pines FL 33744

POINT OF CONTACT*

Contracting Officer

Janice Fornaro

janice.fornaro@va.gov

PLACE OF PERFORMANCE

ADDRESS

C.W. Bill Young VA Healthcare System

10,000 Bay Pines Boulevard

Bay Pines FL

POSTAL CODE

33744

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY S URL

https://www.va.gov

URL DESCRIPTION

Department of Veterans Affairs

AGENCY CONTACT S EMAIL ADDRESS

janice.fornaro@va.gov

EMAIL DESCRIPTION

Contracting Officer

DESCRIPTION

The purpose of the amendment is to answer questions.

QUESTION: From my email on June 22, I requested a walk through, Please let me know if we can conduct a walkthrough of the facility this week or next to confirm device counts listed in your description.

ANSWER: We are not providing the opportunity for a walk-through/site visit. This requirement is just for materials and software upgrades (commodities). No service such as installation is included in this requirement, the VA will install the parts and software. This is an upgrade to the pneumatic tube system, not to completely replace the current system. This is only an electronic board within each station. The majority of the station, which is embedded in the wall during construction will remain. We will be installing the software and hardware. We may have to collaborate with the vendor for the software install instructions, but our staff will be doing the actual install.

QUESTION: If you could, we are requesting an extension be given for this bid to allow time to schedule a walk through. It seems that now this bid has opened up sourcing there should be more than (17) days for another company to respond.

ANSWER: No extension will be provided to allow time for a walk-through, this requirement consists of upgrading the existing pneumatic tube system (PTS) software with a newer version compatible with hardware currently on station and on the market, not a replacement of the entire system. The Statement of Need in the solicitation states: .shall consist of upgrading the existing pneumatic tube system (PTS) software with a newer version compatible with hardware currently on the market All equipment and software must be compatible with existing equipment and software. These will be installed by the medical center at a later date.

The vendor will supply the newer boards for the equipment for later installation at our own pace.  Basically, we are modernizing after the life cycle of our existing electronic boards is ending.

QUESTION: Could Pevcommmmmmmm please perform a site visit tomorrow 7/22 or Monday 7/26 if an extension for this bid is not granted?

ANSWER: A site visit is not required, we are purchasing the hardware and software and installing the equipment in house at our own pace.

Synopsis/Solicitation

Action Code: Combined Synopsis Solicitation

Document Type: RFQ

RFQ Number: 36C24821Q1264

Posted Date: July 15, 2021

Response Date: July 27, 2021

Classification Code: 3910

Set Aside: Unrestricted

NAICS Code: 333922

Contracting Office Address:

Network Contracting Office (NCO) 8

ATTN: Janice Fornaro Contracting Officer 10,000 Bay Pines Blvd

Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to pneumatic tube hardware and software upgrade. The RFQ number is 36C24821Q1264.

The government anticipates making an award as a firm-fixed price requirements contract resulting from this solicitation. This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular (FAC) 2021-06 07/12/2021.

The North American Industrial Classification System (NAICS) code for this procurement is 333922, standard size is 500 employees. The combined synopsis solicitation is: Unrestricted. Responses shall be on an all or none bases, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

All quotes are due by July 27, 2021; no later than (NLT) 3:00 PM Eastern Standard Time (EST) via e-mail to: janice.fornaro@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. All questions or inquires must be submitted no later than July 21, 2021; NLT 3:00 PM EST. Use RFQ 36C24821Q1264- Company Name in the subject line when emailing quotes and questions. One amendment will be posted to answer all questions.

See attached document: SCHEDULE AND DELIVERY- ATTACHMENT A. See attached document: SALIENT CHARACTERISTICS- ATTACHMENT B. See attached document: CLAUSES-ATTACHMENT C.