36C24821Q1264_1.docx

36C24821Q1264 Attachment C – Clauses

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

POINT OF CONTACT*

Contracting Officer Janice Fornaro janice.fornaro@va.gov

PLACE OF PERFORMANCE

10,000 Bay Pines Boulevard

Bay Pines FL

ADDITIONAL INFORMATION

DESCRIPTION

Synopsis/Solicitation

Contracting Office Address:

Network Contracting Office (NCO) 8 ATTN: Janice Fornaro – Contracting Officer 10,000 Bay Pines Blvd Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to pneumatic tube hardware and software upgrade. The RFQ number is 36C24821Q1264.

The government anticipates making an award as a firm-fixed price requirements contract resulting from this solicitation. This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular (FAC) 2021-06 07/12/2021.

The North American Industrial Classification System (NAICS) code for this procurement is 333922, standard size is 500 employees. The combined synopsis solicitation is: Unrestricted. Responses shall be on an all or none bases, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

All quotes are due by July 27, 2021; no later than (NLT) 3:00 PM Eastern Standard Time (EST) via e-mail to: janice.fornaro@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. All questions or inquires must be submitted no later than July 21, 2021; NLT 3:00 PM EST. Use RFQ “36C24821Q1264- Company Name” in the subject line when emailing quotes and questions. One amendment will be posted to answer all questions.

See attached document: SCHEDULE AND DELIVERY- ATTACHMENT A. See attached document: SALIENT CHARACTERISTICS- ATTACHMENT B. See attached document: CLAUSES-ATTACHMENT C.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

NEXUS SYSTEM PTS SOFTWARE AND WORKSTATION (brand name or equal - MUST interface 100% with existing Translogic System currently on station) Contract Period: Base POP Begin: 08-11-2021 POP End: 09-30-2021 PRINCIPAL NAICS CODE: 333922 - Conveyor and Conveying Equipment Manufacturing PRODUCT/SERVICE CODE: 3910 - Conveyors

NEXUS PANEL UPGRADE: 88 NEXUS PANELS FOR STANDARD RECESSED STATIONS ON ETHERNET AND ETHERNET CONVERSION KITS FOR 84 TRANSFER UNIT / BLOWERS (brand name or equal - MUST interface 100% with existing Translogic System currently on station) Contract Period: Base POP Begin: 08-11-2021 POP End: 09-30-2021 PRINCIPAL NAICS CODE: 333922 - Conveyor and Conveying Equipment Manufacturing PRODUCT/SERVICE CODE: 3910 - Conveyors

B.2 DELIVERY SCHEDULE

10,000 Bay Pines Boulevard Building #110 Bay Pines, FL 33744 5005

USA

727-398-6661 X-15167 james.kee@va.gov

10,000 Bay Pines Boulevard Building #110 Bay Pines, FL 33744 5005

USA

727-398-6661 X-15167 james.kee@va.gov

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STATEMENT OF NEED

PTS Control System Upgrade Translogic Corporation d/b/a Swisslog Healthcare ***Brand Name or Equal***

I. Scope: The services to be provided by the Prime Contractor under this agreement shall consist of upgrading the existing pneumatic tube system (PTS) software with a newer version compatible with hardware currently on the market. The contractor will supply a new workstation and the SwissLog Nexus System Control Software for the TransLogic PTS. The software will be connected to existing PTS stations by ethernet and serial cable. The contractor will be required to program the new software to work with all units. The contractor will also supply 88 Nexus panels for existing PTS stations and 84 conversion kits for pneumatic blowers. All equipment and software must be compatible with existing equipment and software. These will be installed by the medical center at a later date.

II. Period of Agreement: There are no restrictions on how early the medical center can accept this equipment system but unless otherwise specified, this contract will be for the period of delivery and installation of the equipment.

III. Hours of Coverage:

a. Normal hours of coverage will be Monday through Friday from 7:00am to 4:00pm, excluding federal holidays.

b. Federal Holidays observed by the VAMC are:

Attachment B – Statement of Need

· New Year’s Day

· Martin Luther King Day

· President's Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

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IV. Services to be Provided:

a. Parts: Entire requirement must be compatible with existing brand on station. All equipment and software must be compatible with existing equipment software. The contractor will supply a compatible workstations with supported OS and must be compatible with existing software, SwissLog Nexus System Control. They will also supply 88 Nexus Panel Upgrades that must be compatible with existing Nexus Panels for standard recessed stations on Ethernet, and 84 Ethernet conversion kits for Transfer Unit/Blowers on Ethernet that must be compatible with existing. All equipment and software must be compatible with existing recessed stations on Ethernet, with the 84 Ethernet conversion kits for Transfer Unit/Blowers on the Ethernet.

b. Labor: Installation of workstation and software. Also includes programming new software to function with existing PTS stations on campus.

c. Testing: The full system must be tested for complete functionality.

d. Exclusions: The contractor is not responsible for conduit or AC power or for installing any ethernet cable.

e. Communications: The contractor will contact the Electronic Systems and Equipment Shop before all work performed under this contract.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Quoters shall complete the following regarding instruction for Offerors:

Quotes shall be submitted via email to the Contracting Specialist at Janice.fornaro@va.gov. The size limitation is 10 Megabytes per e-mail. The subject line of the email shall read the solicitation number (36C24821Q1264) and the company name. For example: “36C24821Q1264-Company Name”. Each quote shall be submitted to the mailbox separately using the naming convention described above. AT NO TIME WILL ZIP FILES BE ACCEPTABLE.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all the information described below.

Quoters shall complete the Price and cost schedule in its entirety.

Quoters shall submit their technical and description of supplies that addresses all requirements, to include characteristics, pertaining to the required supplies and services.

Quoters shall have the capability to provide Brand name or equal supplies.

Quoter shall provide a statement that the product meets all requirements of the Salient Characteristics/Statement of Need.

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM supplies, equipment and/or services contracts for maintenance of equipment (i.e. replacement parts) for VA Centers. No remanufactures or gray market items will be acceptable.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller or MUST provide proof of 100% capability with existing Translogic product(s) (d/b/a Swisslog equipment and software) for the proposed equipment/software and provide a warranty same as the manufacturer’s warranty. If an authorized distributor/reseller, the vendor must supply a verified authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, if applicable, warranty and service associated with the equipment shall be in accordance and coincide with the existing OEM’s terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA facility upon discovery such items.

The VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, if the vendor(s) equipment/software is not compatible with the existing equipment/software, at no cost to the Government delivered to a VA facility upon discovery such items.

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (OCT 2014) (Tailored)

Offerors shall complete and return quotes electronically via email at or before the time specified in the solicitation.

QUESTIONS relating to this acquisition and RFQ shall be emailed to janice.fornaro@va.gov on or before 3:00 p.m. Eastern Standard Time (EST), on July 21, 2021.

To assure timely and equitable evaluation of quotes, vendors shall follow the instructions. The quote must stipulate that it is predicated on all the terms and conditions of this RFQ and signed by an official authorized to bind the organization. Offeror-imposed terms and conditions that deviate from the Government’s material terms and conditions established by the solicitation may render the Offeror’s quote unacceptable and, therefore, ineligible for award. Quotes are due July 27, 2021 @ 3:00 p.m. EST.

The quote shall indicate that the prices and delivery date are firm through September 30, 2021.

The Government will evaluate each quote in accordance with the evaluation criteria set forth in this solicitation. The use of hyperlinks in quotes is prohibited. Any quote that fails to comply with all solicitation instructions may be considered non-responsive and may not be considered for award. This RFQ does not commit the Government to pay any of the costs associated with the preparation and submission of a quote.

The awarded quote shall become a part of a resulting order.

Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of an accepted order will be included.

CONTENT REQUIREMENTS/EVALUATION OF QUOTATIONS:

Technical – Quoter shall supply “Brand Name or Equal” only. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Price - The Offeror shall submit a complete Price/Cost schedule (All products or None). Contractors must clearly identify the price. Discounts are encouraged for multiple items. If the item is at a No cost the prices should be entered as N/C.

TECHNICAL - Technical acceptability will be based on the conformance to the requirements in this solicitation.

PRICE - Price will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market.

All quotes shall be subject to evaluation by a team of Government personnel.

Table A-1. Technical Acceptable/Unacceptable Ratings

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate price, technical capabilities, and past performance.

Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the supplies/services quoted. The Government will compare quotes to one another to select the supply/service that best benefits the Government by fulfilling the requirement. The evaluation of Government requirements outlined in this request for quote will determine suitability.

Contractor may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.

Once the Government determines there is/are a contractor(s) that can provide a supply/service that meet(s) the requirement of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited supply/service to address any remaining issues. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price of the basic requirement.

Offerors are requested to provide a price reduction for this requirement.

(End of Provision)

The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. To be eligible for award offerors must be registered in System for Award Management (SAM) prior to award in accordance with the provision.

The following FAR clauses cited in the clause are applicable to the acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-7, Information Regarding Responsibility Matters (OCT 2018) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) 52.216-1, Type of Contract (APR 1984) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-8, Utilization of Small Business Concerns (Oct 2019) 52.219-9, Small Business Subcontracting Plan (JUN 2020) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) 52.219-14, Limitations on Subcontracting (MAR 2020) 52.219-16, Liquidated Damages – Subcontracting Plan (Jan 1999) 52.219-28, Post Award Small Business Program Representation (MAR 2020) 52.222222-3, Convict Labor (JUNE 2003) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2018) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (OCT 2019) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) 52.233-2, Service of Protest (SEP 2006) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) The clause at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment The clause at 52.219-14, Limitations on Subcontracting, applies to this acquisition.

The following additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are as follows:

VAAR 852.211-73, Brand name or equal VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)(Deviation) VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance VAAR 852.233-71, Alternative Protest Procedure (JAN 1998) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70, Contractor Responsibilities (APR 1984) VAAR 852-246-71, Inspection VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.212-70, Provision and Clauses Applicable to VA Acquisitions of commercial Items (APR 2020):

852.203-70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71, Evaluation Factor Commitments 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements 852.232-72, Electronic Submission of Payment Requests 852.233-70, Protest Content/Alternative Dispute Resolution 852.233-71, Alternate Protest Procedure 852.246-71, Rejected Goods 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements 852.270-1, Representative of Contracting Officers

52.252-1 SOLICIATION PROVISION INCORPORATED BY REFERENCE (FEB 1998)

52.204-7, Systems for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.211-6, Brand Name or Equal

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-4, Printed or Copied Double-sided on Post Consumer Frieber Content Paper 52.204-18, Commercial and Government Entity Code Maintenance 52.232-40, Providing Accelerated Payments to Small Business Contractors 52.211-6, Brand Name or Equal

Defense Priorities and Allocations System (DPAS) and assigned rating, is not applicable to this acquisition.