36C24219Q0174 - Dental Water Testing for Bioburden

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24219Q0174
Posted Date:
December 20, 2018
Original Response Date:
January 4th, 2019
Current Response Date:
January 4th, 2019
Product or Service Code:
H246
Set Aside (SDVOSB/VOSB):
VOSB
NAICS Code:
621511
Contracting Office Address
2875 Union Road, #3500
Cheektowaga, NY 14227
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotation(s) are being requested, and a written solicitation document will not be issued.
This solicitation is a "request for quotations (RFQ),". The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.
This solicitation is being issued as a Veteran-Owned Small Business (VOSB) total set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 621511, and small business size standard is $32.5 million.
The VA NJ Healthcare System is seeking services for quarterly testing of dental water for Bioburden Colony count for the East Orange, Lyons and Brick Medical Campuses. (See... Place of Performance in Section B of SOW)
All interested companies shall provide quotation(s) for the requested service, which includes sampling kits, delivery to each location, receiving samples, testing, and reporting test results electronically via email to the designee, Contracting Officer s Representative (COR). (See... attached Pricing template)
Bioburden Colony Count: Sampling Kits and Testing/Analysis
Analysis are performed quarterly.
Line Items
Location and Services
Unit
Quantity Per Quarter
Quarterly Price
Annual Price
0001
East Orange, NJ
Kit
84
0002
Lyons, NJ
Kit
57
0003
Brick, NJ
Kit
18
Total for Base Year
Line Items
Location and Services
Unit
Quantity Per Quarter
Quarterly Price
Annual Price
1001
East Orange, NJ
Kit
84
1002
Lyons, NJ
Kit
57
1003
Brick, NJ
Kit
18
Total for Option Year (1)
Line Items
Location and Services
Unit
Quantity Per Quarter
Quarterly Price
Annual Price
2001
East Orange, NJ
Kit
84
2002
Lyons, NJ
Kit
57
2003
Brick, NJ
Kit
18
Total for Option Year (2)
Line Items
Location and Services
Unit
Quantity Per Quarter
Quarterly Price
Annual Price
3001
East Orange, NJ
Kit
84
3002
Lyons, NJ
Kit
57
3003
Brick, NJ
Kit
18
Total for Option Year (3)
Line Items
Location and Services
Unit
Quantity Per Quarter
Quarterly Price
Annual Price
4001
East Orange, NJ
Kit
84
4002
Lyons, NJ
Kit
57
4003
Brick, NJ
Kit
18
Total for Option Year (4)
The estimated period of performance includes one (1) base year and four (4) option years. All analysis is performed quarterly.
Base Year
1/11/2019 to 1/10/2020
Option Year One (1)
1/11/2020 to 1/10/2021
Option Year Two (2)
1/11/2021 to 1/10/2022
Option Year Three (3)
1/11/2022 to 1/10/2023
Option Year Four (4)
1/11/2023 to 1/10/2024
Delivery shall be provided no later than five (5) days after receipt of award of contract, and within 5-days of beginning of each quarter. Contractor shall furnish all sample collection supplies/kits including pre-paid shipping boxes, freezer-packs, requisition, test tubes for collections, and any other supplies required for the process. Samples shall be processed as soon as they are received, and the report shall be provided to the COR electronically via email.
Line Item
Locations
Quantity
0001
Attn: Dental Services
385 Tremont Ave.
East Orange, NJ 07018
84
0002
Attn: Dental Services
151 Knollcroft Rd
Lyons, NJ 07939
57
0003
Attn: Dental Services
James J. Howard Outpatient Clinic
970 NJ-70, Brick, NJ 08724
18
Place of Performance
VA New Jersey Healthcare System
East Orange Campus VAMC - 385 Tremont Ave, East Orange, NJ 07018
Lyons Campus VAMC - 151 Knollcroft Rd, Lyons, NJ 07939
James J. Howard Outpatient Clinic - 970 NJ-70, Brick, NJ 08724
52.212-2 Evaluation-Commercial Items (OCT 2014)
Award shall be made to the offeror whose quote offers the best value to the government IAW FAR Subpart 13.106-1(a)(2). The government will evaluate information based on the following evaluation criteria: (1) technical capability factor "meeting or exceeding the requirement, (2) past performance, and (3) price (is an important factor). Â
Technical Capability Factor:
The Offeror shall provide a maximum 10-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience in providing sampling kits and testing of Bioburden Colony Count for dental facilities. The 10-page limit only applies to this section, information requested below are not included in the page count.
The Offeror shall include documentation on the company s quality control, storage, and testing process.
The Offeror shall indicate how shipping to and from the VA locations shall be addressed.
The Offeror shall provide certifications for all Certified Laboratory Technicians that are assigned laboratory work from New Jersey VA Healthcare System before work commences. If uncertified technicians are being used the vendor shall provide proof of a formal in-house training program run by a certified technician. Any subcontractors used in the performance of this requirement shall be identified and the required certifications and training program information shall be included with the package.
Past Performance: The Offeror shall provide a list of contracts completed during the past three (3) years, all contracts and subcontracts currently in process for dental laboratory services. Include the following information for each contract:
Name and address of contracting activity
Name and telephone number of contract person
Dates of contract performance
The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.
Failure to provide the information requested in the evaluation criteria may result in package being found incomplete.
Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. All interested companies shall provide quotation(s) for the requested service, which includes sampling kits, delivery to each location, receiving samples, testing each sample, and reporting test results electronically via email to the designee, Contracting Officer s Representative (COR). (See... attached Pricing template )
Award will be made to the Vendor offering the Lowest Price Technically Acceptable (LPTA).
Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (OCT 2018)
The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:
Solicitation number for this requirement as 36C24219Q0174
Name, address and telephone number of offeror
Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete.
Terms of any express warranty
Quality Control Plan
Price. Price should be for all services detailed in section see attached pricing template of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor s package being determined to be incomplete.
Acknowledgement of any solicitation amendments
Past performance information
A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.
Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration.
The following provisions are included as addenda to FAR 52.212-1:
52.216-1 Type of Contract (APR 1984)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
852.270-1 Representatives of Contracting Officers (JAN 2008)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)
The following provisions are included as addenda to FAR 52.212-4:
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
52.217-8 Option to Extend Services (NOV 1999)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.232-18 Availability of Funds (APR 1984)
52.232-40 Providing Accelerated Payments to Small Business
852.203-70 Commercial Advertising (JAN 2008)
852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2016) (DEVIATION)
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
852.232-72 Electronic Submission of Payment Requests (NOV 2012)
852.237-70 Contractor Responsibilities (APR 1984)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (OCT 2018)
The following provisions are included as addenda to FAR 52.212-5:
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-28 Post Award Small Business Program Representation (JUL 2013) (15 U.S.C. 632(a)(2))
52.222-3 Convict Labor (JUNE 2003)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (SEPT 2016)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)
52.222-41 Service Contract Labor Standards (AUG 2018)
52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)
52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)
The Service Contract Act (SCA) of 1965 does apply to this procurement; please provide location where the majority of the work will occur in order for the Contracting Officer to identify the proper SCA Wage Determination.
The Defense Priorities and Allocations System (DPAS) and assigned rating doesn t apply to this procurement.
This is an open-market combined synopsis/solicitation for testing of dental water for Bioburden Colony Count as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein for a Veteran-Owned Small Business total set-aside. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
The offer shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than January 4th, 2019, 4PM EST; Only electronic submission is accepted via email, please send all quotations to shaun.maines@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contracting officer, Shaun Maines at shaun.maines@va.gov.
Point of Contact
Shaun Maines
Contracting Officer
2875 Union Road, #3500
Cheektowaga, NY 14227
(585) 297-1460 x72441.