36C24219Q0174.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 H Dental Water Testing for Bioburden 14227 36C24219Q0174 01-04-2019 N 621511 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227 Shaun Maines Contracting Officer shaun.maines@va.gov VA NJ Healthcare System East Orange, Lyons, & Brick Campus 385 Tremont Avenue East orange, NJ 07018

USA

shaun.maines@va.gov shaun.maines@va.gov shaun.maines@va.gov shaun.maines@va.gov

COMBINEDSYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address 2875 Union Road, #3500 Cheektowaga, NY 14227 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotation(s) are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ),". The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

This solicitation is being issued as a Veteran-Owned Small Business (VOSB) total set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 621511, and small business size standard is $32.5 million.

The VA NJ Healthcare System is seeking services for quarterly testing of dental water for Bioburden Colony count for the East Orange, Lyons and Brick Medical Campuses. (See... “Place of Performance” in Section B of SOW)

All interested companies shall provide quotation(s) for the requested service, which includes sampling kits, delivery to each location, receiving samples, testing, and reporting test results electronically via email to the designee, Contracting Officer’s Representative (COR). (See... attached “Pricing” template)

Bioburden Colony Count: Sampling Kits and Testing/Analysis

Analysis are performed quarterly.

Total for Base Year

Total for Option Year (1)

Total for Option Year (2)

Total for Option Year (3)

Total for Option Year (4)

The estimated period of performance includes one (1) base year and four (4) option years. All analysis is performed quarterly.

Delivery shall be provided no later than five (5) days after receipt of award of contract, and within 5-days of beginning of each quarter. Contractor shall furnish all sample collection supplies/kits including pre-paid shipping boxes, freezer-packs, requisition, test tubes for collections, and any other supplies required for the process. Samples shall be processed as soon as they are received, and the report shall be provided to the COR electronically via email.

385 Tremont Ave.

East Orange, NJ 07018

151 Knollcroft Rd Lyons, NJ 07939

James J. Howard Outpatient Clinic 970 NJ-70, Brick, NJ 08724

Place of Performance VA New Jersey Healthcare System

· East Orange Campus – VAMC - 385 Tremont Ave, East Orange, NJ 07018

· Lyons Campus – VAMC - 151 Knollcroft Rd, Lyons, NJ 07939

· James J. Howard Outpatient Clinic - 970 NJ-70, Brick, NJ 08724

52.212-2 Evaluation-Commercial Items (OCT 2014) Award shall be made to the offeror whose quote offers the Lowest Price Technically Acceptable (LPTA) to the government IAW FAR Subpart 13.106-1(a)(2). The government will evaluate information based on the following evaluation criteria: (1) technical capability factor "meeting or exceeding the requirement, (2) past performance, and (3) price (is an important factor).

(1) Technical Capability Factor:

a. The Offeror shall provide a maximum 10-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience in providing sampling kits and testing of Bioburden Colony Count for dental facilities. The 10-page limit only applies to this section, information requested below are not included in the page count.

b. The Offeror shall include documentation on the company’s quality control, storage, and testing process.

c. The Offeror shall indicate how shipping to and from the VA locations shall be addressed.

d. The Offeror shall provide certifications for all Certified Laboratory Technicians that are assigned laboratory work from New Jersey VA Healthcare System before work commences. If uncertified technicians are being used the vendor shall provide proof of a formal in-house training program run by a certified technician. Any subcontractors used in the performance of this requirement shall be identified and the required certifications and training program information shall be included with the package.

(2) Past Performance: The Offeror shall provide a list of contracts completed during the past three (3) years, all contracts and subcontracts currently in process for dental laboratory services. Include the following information for each contract:

a. Name and address of contracting activity

b. Name and telephone number of contract person

c. Dates of contract performance

The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.

Failure to provide the information requested in the evaluation criteria may result in package being found incomplete.

(3) Price: Vendor’s price must be fair and reasonable as determined by Contracting Officer’s price analysis. All interested companies shall provide quotation(s) for the requested service, which includes sampling kits, delivery to each location, receiving samples, testing each sample, and reporting test results electronically via email to the designee, Contracting Officer’s Representative (COR). (See... attached “Pricing template”)

· Award will be made to the Vendor offering the Lowest Price Technically Acceptable (LPTA).

· Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

· A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Items” (OCT 2018) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:

1) Solicitation number for this requirement as 36C24219Q0174

2) Name, address and telephone number of offeror

3) Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete.

4) Terms of any express warranty

5) Quality Control Plan

6) Price. Price should be for all services detailed in section “see… attached pricing template” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor’s package being determined to be incomplete.

7) Acknowledgement of any solicitation amendments

8) Past performance information

9) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (OCT 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (OCT 2018)

The following provisions are included as addenda to FAR 52.212-5:

The Service Contract Act (SCA) of 1965 does apply to this procurement; please provide location where the majority of the work will occur in order for the Contracting Officer to identify the proper SCA Wage Determination.

The Defense Priorities and Allocations System (DPAS) and assigned rating doesn’t apply to this procurement.

This is an open-market combined synopsis/solicitation for testing of dental water for Bioburden Colony Count as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein for a Veteran-Owned Small Business total set-aside. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The offer shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than January 4th, 2019, 4PM EST; Only electronic submission is accepted via email, please send all proposals to shaun.maines@va.gov. Solicitation questions should be submitted no later than December 27th, 2018 at 10:00AM. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contracting officer, Shaun Maines at shaun.maines@va.gov.

Point of Contact Shaun Maines Contracting Officer shaun.maines@va.gov