ZZZ-RFP 47PF0021R0048.pdf

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

REQUEST FOR PROPOSAL

Request for Proposal (RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

5P1QB

ACQUISITION MANAGEMENT DIVISION

PROJECT:

Elevator Maintenance Services

1) Minneapolis Federal Building, 212 3rd Ave. South, Minneapolis, MN 55401

2) Diana Murphy US Courthouse, 300 S. 4th Street, Minneapolis, MN 55415

3) Edward J. Devitt US Courthouse, 118 S. Mill Street, Fergus Falls, MN 56537

SOLICITATION NO: 47PF0021R0048

ISSUE DATE: April 1, 2021

CLOSING DATE & TIME:

May 3, 2021 3:00 PM Eastern

CONTRACT NO:

TBD

DATE OF AWARD: TBD

ISSUED BY:

U.S. General Services Administration Great Lakes Region Public Buildings Service Brittany Morrow Brittany.Morrow@gsa.gov

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0021R0048

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must” are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

COLLECTIVE BARGAINING AGREEMENT

The current union agreement in effect with the incumbent contractor expires on October 31, 2021.

Prospective offerors should take this into consideration in preparing their offers.

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). The Wage Determination may not explicitly set forth the full extent of the successful offeror's liability under the agreement. Offerors may contact the Contracting Officer to obtain copies of the CBA. Offerors may also contact the union at the address shown below.

International Union of Elevator Constructors (IUEC) Local #9 433 Little Canada Road E, Little Canada, MN 55117

(651) 287-0817

LICENSE REQUIREMENTS

Offerors should note the requirements of paragraph entitled License Requirement, that evidence of having or having made application for all appropriate permits and licenses for the state specified must be submitted with their offer.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is KONE, INC, located in Eagan, MN. The current monthly price is $8,125.00 for locations 1 and 2 (Location 1 - $398.00 and Location 2 - $7,727.00 per month). Location 3 is $1,846.04 per month. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

The Government is providing information regarding Diana Murphy US Courthouse. There was a flood at the Courthouse in July 2020 and damage was caused to the prisoner elevators (PE-7 and PE-8). GSA completed all necessary repairs to the elevators and other components. There is a potential for further elevator components to start showing damage over the next couple of years.

Should this occur, it is the responsibility of the selected Contractor to notify the Government immediately. If repairs are needed on PE-7 and PE-8, the Government will award a task order for any repairs that were a direct result of flood damage during the term of the contract.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

Standard Form 33 – Solicitation, Offer and Award.

FAR 52.212-3 Offeror Representations and Certifications—Commercial Items FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and 3502

Solicitation Provisions)

GSA Form 527 – Contractor’s Qualification and Financial Information Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Quality Control Plan (See Section C) Past Performance References Cost Proposal Worksheets

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE NOT REQUIRED

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1-year base period and the option requirements for the 4 additional 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the four 1 year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Brittany Morrow at Brittany.morrow@gsa.gov by Monday, April 5, 2021.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:00 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:00 p.m. will be considered received and filed the following business day.

47PF0021R0048

Pre-Proposal Form

PRE-PROPOSAL CONFERENCE NOTICE ATTENDANCE FORM

47PF0021F0048 Elevator Maintenance Services

Minneapolis, MN and Fergus Falls, MN

Disclaimer: Given the limited opportunity to access the General Services

Administration (GSA) facilities, due to the COVID-19 pandemic, the pre-proposal conference will be structured in two phases: Phase I - Virtual Pre-Proposal Conference and Phase II - Site Visit. As a result, all individuals attending the site visit are required to wear a face covering and practice social distancing as recommended by the Center for

Disease Control (CDC). If stricter Federal, State, or local requirements are in-place for face coverings, those shall be enforced.

All prospective offerors are encouraged to attend. Please complete and return this form

(pages 1 & 2) via email to Brittany.Morrow@gsa.gov by Monday, April 5, 2021. When submitting the form via email, please indicate “Attendance Form” in the subject line. A subsequent email will immediately follow with instructions for attending the virtual pre-proposal conference.

Phase I - A virtual pre-proposal conference is scheduled for Tuesday, April 6, 2021 at 2:00 PM EST (1:00 PM CST).

Phase II – A site visit will be conducted over a two-day period, consisting of 3 locations beginning Thursday, April 8, 2021 through April 9, 2021. The site visit will be limited to

2 people per vendor (including prime/subcontractors). In compliance with the CDC guidelines, individuals attending the site visit are required to wear face coverings that fully conceal the nose and mouth.

SITE VISIT SCHEDULE

1) Thursday, April 8, 2021 10:00 a.m. CENTRAL

**Meet in the Lobby of Diana Murphy US Courthouse, 300 S. Fourth Street, Minneapolis, MN 55415 (No on-site parking is available.) Enter the building via the public doors on the 3rd Ave. S side of the building.

**Immediately following completion of site visit at the US Courthouse, all individuals will travel to Federal Building, 212 S. Third Street, Minneapolis, MN 55401

2) Friday, April 9, 2021 10:00 a.m. CENTRAL

Edward J. Devitt Federal Building, 118 S. Mill Street, Fergus Falls, MN

56537

Offerors should arrive by 10:00 a.m. Central to begin the site visit. Offerors will be notified via email, prior to the virtual pre-proposal conference, with further instructions.

Pre-Proposal Form

Vendors are strongly encouraged to attend the scheduled site visits; however, GSA will do their best to accommodate rescheduling, but it can't be guaranteed due to the

COVID-19 restrictions.

Please complete the following:

[ ] I plan to attend the virtual conference only.

[ ] I plan to attend the site visit only.

Number of attendees (maximum 2)

[ ] I plan to attend both the virtual conference and site visit.

Number of attendees (maximum 2)

[ ] I will not attend the virtual conference or the site visit.

Please provide the following information so you can receive the email containing the Google Meet link for the virtual pre-proposal conference.

Name:______________________________________

Email:______________________________________

Company:______________________________________

Phone:_________________________________________

Please contact Brittany Morrow at Brittany.Morrow@gsa.gov or 317.510.6907 with questions or concerns.

Elevator Maintenance and Related Services Minneapolis and Fergus Falls, MN

Table of Contents

A.1. Standard Forms 7

SECTION B – SUPPLIES OR SERVICES AND PRICES 8

B.1. Description of Services 8 B.2. Term of Contract 8 B.3. Option to Extend the Term of the Contract 8 B.4. Offer for Services 8 B.5. Note to Offerors 9

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK 11

C.1 General Note 11 C.2 Scope of Work 11 C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance 11 C.2.1.2 Repair & Replacements 11 C.2.1.3 Operation of Equipment 12 C.2.1.4 Minimum Level of Work 12 C.2.1.5 Maintenance Control Program 12 C.2.1.6 Scheduled Work 13 C.2.1.7 Changes to Existing Elevator Equipment 13 C.2.1.8 Inspections and Tests 14 C.2.19 Uninterrupted Elevator Service 14 C.2.1.10 Contractor Spaces, Shops and Storage Areas 14 C.2.1.11 Elevators with Firefighters’ Emergency Operation 14 C.2.1.12 Asbestos Containing Material 14 C.3. Subcontracting 15 C.4. Personnel 15 C.4.1 Qualifications of the Contract Manager 15 C.4.2 Qualifications of the Supervisor 15 C.4.3 Qualifications of Journeyman Elevator Mechanics 15 C.4.4 Qualifications of Elevator Mechanic Helpers 16 C.4.5 Licensing 16 C.5. Items to be Supplied by the Contractor 16 C.5.1 Parts 16 C.5.2 Communication Systems 16 C.5.3 Metal Waste Containers 17 C.5.4 Materials, Supplies and Equipment 17 C.6. Items to be Supplied by the Government 18 C.6.1 Government Property 18 C.6.2 Contractor Space 18 C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties 18 C.7.1 Required Materials 18 C.7.2 Drawings and Wiring Diagrams 19 C.8. Inspection and Testing Services 19 C.8.1 Elevator/Escalator Safety Inspections 19 C.8.2 Adjustments and Tests 20 C.9. Uniforms 20 C.10. On Premise Requirements 20 C.10.1 Deductions 21 C.11. Service Calls 21

C.11.1 Routine Service Calls 21 C.12. Emergency Call-Back 21 C.12.1 Emergency Call-Back Service 21 C.12.2 Emergency Call-Back Pricing 22 C.12.3 Service Call Log (Routine/Emergency) 22 C.13. Overtime 22 C.13.1 Overtime Services 22 C.13.2 Overtime Pricing 23 C.14. Additional Services 23 C.14.1 Labor Costs 23 C.14.2 Materials and Parts 23 C.14.3 Orders for Maintenance Repair/Replacement Work 23 C.14.4 Report of Maintenance Repair/Replacement Work Performed 23 C.15. Work Scheduling and Reporting Accomplishments 23 C.16. Quality Control/Quality Assurance Surveillance 24 C.16 .1 Quality Control Plan (QCP) 24 C.16.2 Elevator Quality Assurance Surveillance Plan 26 C.16.2.1. General 26 C.16.2.2. Partnering 26 C.16.2.3 GSA/Contractor Meetings 26 C.16.2.4 Performance Evaluation 27 C.16.2.5. Service Delivery 27 C.16.2.6 Performance Objectives/Inspection Methods and Frequencies 27 C.17. Testing Schedule (All Elevators) 27 C.17.1 Safety Tests 27 C.17.2 Safety Inspection Schedule 27 C.18. Reserved 27 C19. Permit Required Confined Spaces 27 C.19.1 Permit Required Confined Space Defined 27 C.19.2 Permit Required Confined Space Training 28

SECTION D – PACKING AND MARKING 29

D.1. Payment of Postage and Fees 29 D.2. Marking 29

SECTION E – INSPECTIONS AND ACCEPTANCE 30

E.1. Failure to Perform 30 E.2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 30 E.3. Additional Requirements for Inspection Services 31 E.4. Inspection Methods 31 E.5. Cancellation Clause - Reserved 32 E.6. Deductions 32 E.7. Contract Close-out Examination 33

SECTION F – DELIVERIES OR PERFORMANCE 35

F.1. Place of Performance 35 F.2. Term of Contract 35 F.3. Options 35 F.4. Recognized Holidays 35

SECTION G – CONTRACT ADMINISTRATION DATA 37

G.1. Payment (General) 37 G.2. Method of Payment 37 G.3. GSAR 552.232-77 Payment By Government Charge Card (Nov 2009) 37 G.4. Evaluating Contractor Performance 38 G.5. Designated Ordering Officials 39

G.6. Limitation Of Government’s Obligation 39 G.7. 40

SECTION H – SPECIAL CONTRACT REQUIREMENTS 41

H.1. Security 41

H.1.1 41

H.1.2. Reserved 41

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 41

H.1.4 Suitability Determinations 41

H.1.5 Compliance with Security Requirements 44

H.1.6 Identification Credential 44

H.1.7 GSA Criteria for Adjudication 45

H.2 Reserved 47 H.3.Reserved 47 H.4. Standards of Conduct 47 H.5. Removal from Contract Work 48 H.6. Reserved 48 H.7. Recording Presence 48 H.8. Government Forms 48 H.9. Other Contractors 48 H.10. Ordinances, Taxes, Permits, and Licenses 49 H.11. Discrepancy in the Specifications 49 H.12. Green Purchasing 49 H.13. Reserved 50 H.14. Contractor Pandemic Plan 50 H.15. Performance Bond Requirement (Optional. Refer to GSAM 528. 103-2) 50 H.16. Insurance Requirement 50

SECTION I – CONTRACT CLAUSES 51

I.1. Far 52.204-9 Personal Identity Verification Of Contractor Personnel (Jan 2011) 51

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 52

EXHIBIT 1 53

Equipment to be Maintained and Repaired 53

EXHIBIT 2 54

Performance Standards 54

EXHIBIT 3 55

Resumes 55

EXHIBIT 4 56

Definitions 56

Exhibit 5 60 Applicable Publications 60

EXHIBIT 6 62

Reporting Requirements 62

EXHIBIT 7 – Elevator Inspection Form 65

EXHIBIT 8 – RESERVED 66

EXHIBIT 9 – Green Purchasing Report 67 EXHIBIT 10 – Quality Assurance Surveillance Plan 68

Section 1 - Contract Information 71

Section 2 - Purpose/Objective 72

Section 3 - Roles and Responsibilities of Government Officials 72

Section 4 – Partnering 72

Section 5 - GSA/Contractor Meetings 73

Section 6 - Performance Evaluation 73

Section 7 - Effectiveness of Quality Control 73

Section 8 - Routine Service Request 76

Section 9 - Emergency Service Request 77

Section 10 - Documentation, Submittals and Deliverables 77

Section 11 - Receiving Reports 78

Section 12 - Subcontractors 78

Section 13 – Elevator Contract Inspection Tool 78

EXHIBIT 11 – Cost Proposal Worksheet 79 EXHIBIT 12 – Model Subcontracting Plan Template 80 EXHIBIT 13 – Qualified Elevator Inspector (QEI) Inspection Checklists 81 EXHIBIT 14 – Asbestos Notification Letter 82

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS 83

K.1. Remittance Address 83 K.2. Security Forms Quantity 83 K.3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2014) 83

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS 86

L.1. Bid Guarantee Requirement (Optional. Refer to GSAM 528. 101-1 (b)) 86 L.2. Financial Qualifications of Offerors 86 L.3. Inspection of Facility 86 L.4. Instructions for Submitting Proposals 86 L.5. Inconsistencies in Specifications 88 L.6. Type of Contract 88 L.7. Offerors Checklist 88

ATTACHMENT A 90

SECTION M – EVALUATION FACTORS FOR AWARD 91

M.1. Basis of Award 91 M.2. Past Performance 91 M.3. Total Evaluated Price (TEP) 91 M.4. Special Standard(s) of Responsibility 91 M.5. FAR 52.217-5 Evaluation of Options (JULY 1990) 92

A. SOLICITATION/CONTRACT FORM

A.1. Standard Forms

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. Description of Services

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the following location(s):

Location 1

Minneapolis Federal Building

212 3rd Ave. S

Minneapolis, MN 55401

Location 2

Diana E. Murphy U.S. Courthouse

300 S. 4th Street

Minneapolis, MN 55415

Location 3:

Edward J. Devitt U.S. Courthouse

118 S. Mill St.

Fergus Falls, MN 56537

B.2. Term of Contract

After award, the successful offeror will be given a written Notice to Proceed and shall provide elevator maintenance and related services for a one (1) year period commencing on the day specified in the Notice to

Proceed. Work under this contract is expected to commence on or about December 1st, 2021. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days prior to commencement of work.

B.3. Option to Extend the Term of the Contract

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

B.4. Offer for Services

Location 1 Minneapolis Federal Office Building, 212 3rd Ave S, Minneapolis, MN 55401

ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

Month

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 2 $ $ $ $ $

3. Additional Services

B.5.b,c,d,g

4. Overtime Services

Location 2 Diana E Murphy U.S. Courthouse, 300 S 4th Street, Minneapolis, MN 55415

ITE

M #

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

2. Emergency Call- Back Services During Other Than Normal Working Hours

Services

Location 3 Edward J Devitt U.S. Courthouse 118 S. Mill St. Fergus Falls, MN 56537

ITEM

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

2. Emergency Call- Back Services During Other Than Normal Working Hours

Services

B.5. Note to Offerors

a. Include all costs for emergency call-back service during normal working in the price per month for standard services. Also included in the price per month for standard services, the cost for overtime associated with the maintenance and testing specifically identified in the solicitation to be performed outside normal working hours. Additional overtime services that may be required will be ordered using the hourly rate specified in B.4.

b. Quote single per hour prices for emergency call-back during other than normal working hours, overtime and additional services (see Exhibit 4 Definitions) regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These prices must include all expenses for overhead, General and Administrative (G&A) and profit. No separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are used.

c. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

d. The number of hours shown for hourly services represents an estimate of the Government’s anticipated need and is for evaluation purposes only.

e. The term “elevator” is intended to include all elevator, escalator, dumbwaiter, handicapped lift, courtroom lift and wallglider equipment, if applicable, at the location.

f. Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

g. The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Government-wide commercial purchase card, which is the preferred method. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF

WORK

C.1 General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR or CO and designee, respectively.

C.2 Scope of Work The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances, and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. In part, this includes maintenance and repair of door seals, light bulbs and lighting fixtures in elevator spaces (cars, hoistways, tops and bottoms of cars, and pits), and maintaining acceptable ride quality which may require periodic evaluation and adjustment of guide rails. Reference is made to Section 8.6 of the ASME A17.1 Safety Code for Elevators and Escalators which establishes requirements that must be adhered to.

The maintenance contractor must provide all tools, equipment, supplies and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators and the Authority Having Jurisdiction (AHJ). GSA is the AHJ. This includes inspections and tests required at six (6) month, one (1) year, three (3) year and five (5) year intervals, and any other tests determined as necessary by the CO or designee. All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance The adequacy of the elevator maintenance will be determined based on the following factors: measurement of elevator speed, door opening and closing time, performance time, door closing force, floor to floor performance time, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness and adequacy of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections. The contractor may be required to verify and provide documentation of the performance measurements referenced during the course of the contract.

A critical component of this performance specification is the contractor’s Maintenance Control Plan (MCP).

The contractor is required to submit a MCP acceptable to the CO or designee and document compliance with the plan through the use of required service calls and preventative maintenance logs. Any deviation from the performance standards identified in Section J/Exhibit 2 shall be justified to and approved by the CO or their designee in writing.

C.2.1.2 Repair & Replacements The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements including labor, equipment, materials, supplies and subcontracts for all equipment and systems specified herein. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives, employees and subcontractors, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. This does not exempt deficiencies from coverage under this contract that may have developed or were caused prior to the contract effective date. There are no exemptions for obsolescence of any particular component. Excluded from this contract are unprotected hydraulic cylinders and underground piping for hydraulic elevators.

C.2.1.3 Operation of Equipment The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the performance start date specified in the Notice to Proceed. Any piece of equipment, component or system not operational by the start of the normal building operating hours shall be reported to the CO or designee no later than 8:00 a.m. that day. The report will include the reason for the outage, corrective action proposed and estimated date the elevator will be returned to service. If the outage is of a recurring nature, the reporting requirement must be repeated daily.

C.2.1.4 Minimum Level of Work These specifications are a statement of the standard level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. The contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

C.2.1.5 Maintenance Control Program The Contractor shall develop, submit, and implement a maintenance control program (MCP) acceptable to the CO or their designee. The MCP must be in compliance with the requirements of the ASME A17.1 Safety Code for Elevators and Escalators Section 8.6. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards and regulations. If a conflict arises between these standards, the Authority Having Jurisdiction (GSA) will determine the appropriate application.

Within fifteen (15) days after award and no later than the contract start date, whichever is earlier, a copy of the MCP will be provided to the CO or their designee. The MCP must be reviewed and approved by the CO or their designee. Failure to provide a MCP that is fully compliant may result in withholding of payments and/or contract termination. The ASME A17.1 Section 8.6.1.2.1 states: “The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals.”

The MCP must identify the specific maintenance tasks and frequencies at which they will be performed.

These tasks must be based on the manufacturer’s recommendations, the type and age of the equipment, the accumulated wear, the environment the equipment is located in, the level and manner of use of the equipment, and any other influencing factors that may require varying levels of maintenance.

These tasks may be organized in groups relating to the location of the tasks being performed, but the individual elements of each task must be delineated separately. The MCP shall be transmitted electronically to the CO or designee for approval. Once approved, the MCP will be maintained electronically and a current copy maintained/posted in each elevator machine room.

The MCP shall be reviewed regularly by the Contractor to ensure its continued relevance, updating as appropriate to reflect any changes in equipment, condition or use. The updated MCP shall be transmitted electronically to the CO or designee for approval and an updated copy available in each elevator machine room. GSA may request a review of the plan at any time, to ensure its continued suitability and effectiveness.

The contractor shall maintain a preventive maintenance log for each elevator to document compliance with the MCP. A detailed log of all service calls, in compliance with the MCP requirements, shall also be maintained for each elevator. This is in addition to the requirement to submit a report monthly of all work performed. These records represent the official maintenance history of the equipment and as such are the property of GSA. These records must be maintained and secured in the elevator machine room and electronically and remain the property of the Government at the conclusion of this contract. This includes all historical records of maintenance, repair, service calls, warranties, etc. The Contractor must not dispose of any equipment records.

C.2.1.6 Scheduled Work All scheduled work that requires an elevator to be taken out of service shall be coordinated with the CO or their designee. The contractor is responsible for the installation of appropriate signage or barricades related to the equipment and/or systems outage, based on best practices of the industry or as directed by the COR.

In the event an elevator is shutdown, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area.

C.2.1.7 Changes to Existing Elevator Equipment The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO or their designee. If changes are authorized, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications.

All parts or components installed, or improvements made, by the Contractor during the term of this contract shall become and remain the property of the Government.

C.2.1.8 Inspections and Tests The Government reserves the right to require the Contractor to perform inspections or tests whenever deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the CO or their designee and the Government reserves the right to witness all testing.

These inspections will be at no additional cost to GSA.

C.2.19 Uninterrupted Elevator Service GSA requires uninterrupted elevator service to support the mission of tenant agencies and ensure safe and reliable elevator service for the public that visit our facilities. To ensure uninterrupted service, any needed repairs must be scheduled and completed promptly. Failure to maintain an adequate stock of repair parts on site, availability of manpower or access to subcontract resources will not be considered an acceptable reason for delay. If specialty parts or components are needed, the contractor will be required to secure those materials in an expedited manner.

C.2.1.10 Contractor Spaces, Shops and Storage Areas The Contractor shall maintain the machinery spaces, shops and storage areas in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a safe and presentable condition. All equipment located within the machinery rooms shall be painted as needed to provide a professional and uniform appearance. Painting of equipment must conform to industry standards in terms of color coding and identification. Equipment identification and numbering must be maintained as directed by the CO or designee. The contractor will also be required to maintain the condition of the equipment room floor including cleaning, painting or sealing. If the floor has not been previously sealed or painted, the Contractor will confer with the CO or their designee to confirm the appropriate method for maintenance. Any supplies to be stored on site such as lubricants, rags, cleaners, etc. shall be properly secured in cabinets and labeled as appropriate. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the machinery space. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

C.2.1.11 Elevators with Firefighters’ Emergency Operation Each month, the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I recall. Phase I recall will be conducted by use of the key switch, and a minimum of one-floor operation on Phase II. The Contractor shall correct all deficiencies immediately and provide a report to the CO or designee, detailing the actions taken to correct the deficiencies. The Contractor shall maintain a log of test results in the machine room and make it available to the CO or their designee and elevator inspection personnel upon request.

C.2.1.12 Asbestos Containing Material Asbestos Containing Material (ACM) or Presumed Asbestos Containing Material (PACM) may be present on the elevators. The contractor is responsible to maintain the existing asbestos containing material if present, in an intact and/or non-friable condition. Locations of asbestos containing material may include the following:

a. Floor tiles or resilient flooring material inside of the car.

b. Adhesive flooring mastic inside of the car.

c. Soundproofing and waterproofing application on the exterior of the car.

d. Brakes and cable stops.

e. Circuit boards

The CO or their designee shall inform the Contractor which materials in the building are considered Asbestos Containing Material or Presumed Asbestos Containing Material, based on available data. This does not alleviate the Contractor’s responsibility to assess the potential for ACM or PACM and advise the CO or their designee accordingly. If work is expected to disturb asbestos, the Contractor must notify the CO or designee and provide a work plan that complies with OSHA regulations and GSA Asbestos Policy.

C.3. Subcontracting The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected. The Contractor must complete all preventive maintenance and service calls with its in-house personnel. The Contractor performing this maintenance work must subcontract for the performance of all safety inspections with licensed individuals/firms independent of the maintenance contractor's organization.

C.4. Personnel The Contractor shall have in its employ at all times a sufficient number of staff with the required expertise and experience to fully execute the requirements of this contract. Any changes in personnel assigned to this contract, including journeyman elevator mechanics, helpers, supervisors and project managers must be approved by the CO or designee prior to the reassignment of any such personnel. All new personnel must meet all qualifications as stipulated and resumes for all new personnel must be submitted to the CO and or designee prior to any reassignment of personnel on this contract.

C.4.1 Qualifications of the Contract Manager The contract manager responsible for the management and scheduling of work to be performed under this contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel responsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems, complexity and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to assignment of the contract manager to the contract, but no later than five (5) days after award. Both new and replacement contract managers must meet these qualification standards.

a. The full name of the proposed contract manager.

b. A detailed description of the employment history of the proposed contract manager for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

Exhibit 3 of Section J, List of Documents, Exhibits and Other Attachments, contains a format for submitting key personnel resumes.

C.4.2 Qualifications of the Supervisor The supervisor responsible for directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the contract, but no later than five (5) days after award. Both new and replacement supervisors must meet these qualification standards.

a. The full name of the proposed supervisor.

b. A detailed description of the employment history of the proposed supervisor for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past 7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.3 Qualifications of Journeyman Elevator Mechanics All elevator mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the CO or their designee no later than five (5) days after award. All licenses must be kept current for the duration of the contract.

Each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators, elevator systems and…