Solicitation Amendment 47PF0021R0048_0001 w SOW.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P1QB

Brittany Morrow, Contracting Officer

Amendment 0001 is being issued to update Solicitation 47PF0021R0048. Section C.10 On Premise Requirements is being amended as follows:

FROM:

C.10. On Premise Requirements...

[See Description of Modification Continuation Page]

5P1QB

R5 AMD Services Contracting Branch

230 S. Dearborn St.

Room 3500

Chicago, IL 60613 USA

R5 AMD Services Contracting Branch

230 S. Dearborn St.

Room 3500

Chicago, IL 60613 USA

EQ5PSS3F2-21-0002

47PF0021R0048

1 2

4/20/2021

4/1/2021

4/20/2021

Digitally signed by BRITTANY MORROW DN: C=US, O=U.S. Government, OU=General Services Administration, CN=BRITTANY MORROW +

OID.0.9.2342.19200300.100.1.1=47001000306906

Reason: I am the author of this document Location: your signing location here Date: 2021.04.20 11:15:17-04'00' Foxit PhantomPDF Version: 10.1.3

BRITTANY

MORROW

Description of Modification Continuation Page

The specified on-premise requirement is not to be construed as the time required to perform the work under this contract. The on-premise requirement is intended only to establish minimum site visits and should not be construed as limiting or constraining performance. The Contractor must determine the number of hours and staffing necessary to fulfill the contract requirements.

The Contractor shall have qualified personnel onsite 2 hours weekly during normal working hours, Monday through Friday, excluding Federal holidays, for Locations 1, 2 and 3 to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

TO:

C.10. On Premise Requirements The specified on-premise requirement is not to be construed as the time required to perform the work under this contract. The on-premise requirement is intended only to establish minimum site visits and should not be construed as limiting or constraining performance. The Contractor must determine the number of hours and staffing necessary to fulfill the contract requirements.

Location 1 - Minneapolis Federal Building: The Contractor shall have qualified personnel onsite 4 hours MONTHLY during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

Location 2 - Diana E. Murphy US Courthouse: The Contractor shall have qualified personnel onsite 2 hours WEEKLY during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

Location 3 - Edward J. Devitt US Courthouse: The Contractor shall have qualified personnel onsite 4 hours MONTHLY during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

47PF0021R0048/0001

47PF0021R0048

Elevator Maintenance and Related Services Minneapolis and Fergus Falls, MN

Table of Contents

A.1. Standard Forms 7

SECTION B – SUPPLIES OR SERVICES AND PRICES 8

B.1. Description of Services 8 B.2. Term of Contract 8 B.3. Option to Extend the Term of the Contract 8 B.4. Offer for Services 8 B.5. Note to Offerors 9

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK 11

C.1 General Note 11 C.2 Scope of Work 11 C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance 11 C.2.1.2 Repair & Replacements 11 C.2.1.3 Operation of Equipment 12 C.2.1.4 Minimum Level of Work 12 C.2.1.5 Maintenance Control Program 12 C.2.1.6 Scheduled Work 13 C.2.1.7 Changes to Existing Elevator Equipment 13 C.2.1.8 Inspections and Tests 14 C.2.19 Uninterrupted Elevator Service 14 C.2.1.10 Contractor Spaces, Shops and Storage Areas 14 C.2.1.11 Elevators with Firefighters’ Emergency Operation 14 C.2.1.12 Asbestos Containing Material 14 C.3. Subcontracting 15 C.4. Personnel 15 C.4.1 Qualifications of the Contract Manager 15 C.4.2 Qualifications of the Supervisor 15 C.4.3 Qualifications of Journeyman Elevator Mechanics 15 C.4.4 Qualifications of Elevator Mechanic Helpers 16 C.4.5 Licensing 16 C.5. Items to be Supplied by the Contractor 16 C.5.1 Parts 16 C.5.2 Communication Systems 16 C.5.3 Metal Waste Containers 17 C.5.4 Materials, Supplies and Equipment 17 C.6. Items to be Supplied by the Government 18 C.6.1 Government Property 18 C.6.2 Contractor Space 18 C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties 18 C.7.1 Required Materials 18 C.7.2 Drawings and Wiring Diagrams 19 C.8. Inspection and Testing Services 19 C.8.1 Elevator/Escalator Safety Inspections 19 C.8.2 Adjustments and Tests 20 C.9. Uniforms 20 C.10. On Premise Requirements 20 C.10.1 Deductions 21 C.11. Service Calls 21

C.11.1 Routine Service Calls 21 C.12. Emergency Call-Back 21 C.12.1 Emergency Call-Back Service 21 C.12.2 Emergency Call-Back Pricing 22 C.12.3 Service Call Log (Routine/Emergency) 22 C.13. Overtime 22 C.13.1 Overtime Services 22 C.13.2 Overtime Pricing 23 C.14. Additional Services 23 C.14.1 Labor Costs 23 C.14.2 Materials and Parts 23 C.14.3 Orders for Maintenance Repair/Replacement Work 23 C.14.4 Report of Maintenance Repair/Replacement Work Performed 23 C.15. Work Scheduling and Reporting Accomplishments 23 C.16. Quality Control/Quality Assurance Surveillance 24 C.16 .1 Quality Control Plan (QCP) 24 C.16.2 Elevator Quality Assurance Surveillance Plan 26 C.16.2.1. General 26 C.16.2.2. Partnering 26 C.16.2.3 GSA/Contractor Meetings 26 C.16.2.4 Performance Evaluation 27 C.16.2.5. Service Delivery 27 C.16.2.6 Performance Objectives/Inspection Methods and Frequencies 27 C.17. Testing Schedule (All Elevators) 27 C.17.1 Safety Tests 27 C.17.2 Safety Inspection Schedule 27 C.18. Reserved 27 C19. Permit Required Confined Spaces 27 C.19.1 Permit Required Confined Space Defined 27 C.19.2 Permit Required Confined Space Training 28

SECTION D – PACKING AND MARKING 29

D.1. Payment of Postage and Fees 29 D.2. Marking 29

SECTION E – INSPECTIONS AND ACCEPTANCE 30

E.1. Failure to Perform 30 E.2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 30 E.3. Additional Requirements for Inspection Services 31 E.4. Inspection Methods 31 E.5. Cancellation Clause - Reserved 32 E.6. Deductions 32 E.7. Contract Close-out Examination 33

SECTION F – DELIVERIES OR PERFORMANCE 35

F.1. Place of Performance 35 F.2. Term of Contract 35 F.3. Options 35 F.4. Recognized Holidays 35

SECTION G – CONTRACT ADMINISTRATION DATA 37

G.1. Payment (General) 37 G.2. Method of Payment 37 G.3. GSAR 552.232-77 Payment By Government Charge Card (Nov 2009) 37 G.4. Evaluating Contractor Performance 38 G.5. Designated Ordering Officials 39

G.6. Limitation Of Government’s Obligation 39 G.7. 40

SECTION H – SPECIAL CONTRACT REQUIREMENTS 41

H.1. Security 41

H.1.1 41

H.1.2. Reserved 41

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 41

H.1.4 Suitability Determinations 41

H.1.5 Compliance with Security Requirements 44

H.1.6 Identification Credential 44

H.1.7 GSA Criteria for Adjudication 45

H.2 Reserved 47 H.3.Reserved 47 H.4. Standards of Conduct 47 H.5. Removal from Contract Work 48 H.6. Reserved 48 H.7. Recording Presence 48 H.8. Government Forms 48 H.9. Other Contractors 48 H.10. Ordinances, Taxes, Permits, and Licenses 49 H.11. Discrepancy in the Specifications 49 H.12. Green Purchasing 49 H.13. Reserved 50 H.14. Contractor Pandemic Plan 50 H.15. Performance Bond Requirement (Optional. Refer to GSAM 528. 103-2) 50 H.16. Insurance Requirement 50

SECTION I – CONTRACT CLAUSES 51

I.1. Far 52.204-9 Personal Identity Verification Of Contractor Personnel (Jan 2011) 51

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 52

EXHIBIT 1 53

Equipment to be Maintained and Repaired 53

EXHIBIT 2 54

Performance Standards 54

EXHIBIT 3 55

Resumes 55

EXHIBIT 4 56

Definitions 56

Exhibit 5 60 Applicable Publications 60

EXHIBIT 6 62

Reporting Requirements 62

EXHIBIT 7 – Elevator Inspection Form 65

EXHIBIT 8 – RESERVED 66

EXHIBIT 9 – Green Purchasing Report 67 EXHIBIT 10 – Quality Assurance Surveillance Plan 68

Section 1 - Contract Information 71

Section 2 - Purpose/Objective 72

Section 3 - Roles and Responsibilities of Government Officials 72

Section 4 – Partnering 72

Section 5 - GSA/Contractor Meetings 73

Section 6 - Performance Evaluation 73

Section 7 - Effectiveness of Quality Control 73

Section 8 - Routine Service Request 76

Section 9 - Emergency Service Request 77

Section 10 - Documentation, Submittals and Deliverables 77

Section 11 - Receiving Reports 78

Section 12 - Subcontractors 78

Section 13 – Elevator Contract Inspection Tool 78

EXHIBIT 11 – Cost Proposal Worksheet 79 EXHIBIT 12 – Model Subcontracting Plan Template 80 EXHIBIT 13 – Qualified Elevator Inspector (QEI) Inspection Checklists 81 EXHIBIT 14 – Asbestos Notification Letter 82

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS 83

K.1. Remittance Address 83 K.2. Security Forms Quantity 83 K.3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2014) 83

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS 86

L.1. Bid Guarantee Requirement (Optional. Refer to GSAM 528. 101-1 (b)) 86 L.2. Financial Qualifications of Offerors 86 L.3. Inspection of Facility 86 L.4. Instructions for Submitting Proposals 86 L.5. Inconsistencies in Specifications 88 L.6. Type of Contract 88 L.7. Offerors Checklist 88

ATTACHMENT A 90

SECTION M – EVALUATION FACTORS FOR AWARD 91

M.1. Basis of Award 91 M.2. Past Performance 91 M.3. Total Evaluated Price (TEP) 91 M.4. Special Standard(s) of Responsibility 91 M.5. FAR 52.217-5 Evaluation of Options (JULY 1990) 92

A. SOLICITATION/CONTRACT FORM

A.1. Standard Forms

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. Description of Services

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the following location(s):

Location 1

Minneapolis Federal Building

212 3rd Ave. S

Minneapolis, MN 55401

Location 2

Diana E. Murphy U.S. Courthouse

300 S. 4th Street

Minneapolis, MN 55415

Location 3:

Edward J. Devitt U.S. Courthouse

118 S. Mill St.

Fergus Falls, MN 56537

B.2. Term of Contract

After award, the successful offeror will be given a written Notice to Proceed and shall provide elevator maintenance and related services for a one (1) year period commencing on the day specified in the Notice to

Proceed. Work under this contract is expected to commence on or about December 1st, 2021. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days prior to commencement of work.

B.3. Option to Extend the Term of the Contract

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

B.4. Offer for Services

Location 1 Minneapolis Federal Office Building, 212 3rd Ave S, Minneapolis, MN 55401

ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

Month

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 2 $ $ $ $ $

3. Additional Services

B.5.b,c,d,g

4. Overtime Services

Location 2 Diana E Murphy U.S. Courthouse, 300 S 4th Street, Minneapolis, MN 55415

ITE

M #

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

2. Emergency Call- Back Services During Other Than Normal Working Hours

Services

Location 3 Edward J Devitt U.S. Courthouse 118 S. Mill St. Fergus Falls, MN 56537

ITEM

DESCRIPTION UNIT QUANTITY UNIT PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime and Related Services Refer to note B.5.a

2. Emergency Call- Back Services During Other Than Normal Working Hours

Services

B.5. Note to Offerors

a. Include all costs for emergency call-back service during normal working in the price per month for standard services. Also included in the price per month for standard services, the cost for overtime associated with the maintenance and testing specifically identified in the solicitation to be performed outside normal working hours. Additional overtime services that may be required will be ordered using the hourly rate specified in B.4.

b. Quote single per hour prices for emergency call-back during other than normal working hours, overtime and additional services (see Exhibit 4 Definitions) regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These prices must include all expenses for overhead, General and Administrative (G&A) and profit. No separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are used.

c. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

d. The number of hours shown for hourly services represents an estimate of the Government’s anticipated need and is for evaluation purposes only.

e. The term “elevator” is intended to include all elevator, escalator, dumbwaiter, handicapped lift, courtroom lift and wallglider equipment, if applicable, at the location.

f. Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

g. The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Government-wide commercial purchase card, which is the preferred method. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF

WORK

C.1 General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR or CO and designee, respectively.

C.2 Scope of Work The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances, and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. In part, this includes maintenance and repair of door seals, light bulbs and lighting fixtures in elevator spaces (cars, hoistways, tops and bottoms of cars, and pits), and maintaining acceptable ride quality which may require periodic evaluation and adjustment of guide rails. Reference is made to Section 8.6 of the ASME A17.1 Safety Code for Elevators and Escalators which establishes requirements that must be adhered to.

The maintenance contractor must provide all tools, equipment, supplies and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators and the Authority Having Jurisdiction (AHJ). GSA is the AHJ. This includes inspections and tests required at six (6) month, one (1) year, three (3) year and five (5) year intervals, and any other tests determined as necessary by the CO or designee. All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance The adequacy of the elevator maintenance will be determined based on the following factors: measurement of elevator speed, door opening and closing time, performance time, door closing force, floor to floor performance time, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness and adequacy of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections. The contractor may be required to verify and provide documentation of the performance measurements referenced during the course of the contract.

A critical component of this performance specification is the contractor’s Maintenance Control Plan (MCP).

The contractor is required to submit a MCP acceptable to the CO or designee and document compliance with the plan through the use of required service calls and preventative maintenance logs. Any deviation from the performance standards identified in Section J/Exhibit 2 shall be justified to and approved by the CO or their designee in writing.

C.2.1.2 Repair & Replacements The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements including labor, equipment, materials, supplies and subcontracts for all equipment and systems specified herein. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives, employees and subcontractors, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. This does not exempt deficiencies from coverage under this contract that may have developed or were caused prior to the contract effective date. There are no exemptions for obsolescence of any particular component. Excluded from this contract are unprotected hydraulic cylinders and underground piping for hydraulic elevators.

C.2.1.3 Operation of Equipment The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the performance start date specified in the Notice to Proceed. Any piece of equipment, component or system not operational by the start of the normal building operating hours shall be reported to the CO or designee no later than 8:00 a.m. that day. The report will include the reason for the outage, corrective action proposed and estimated date the elevator will be returned to service. If the outage is of a recurring nature, the reporting requirement must be repeated daily.

C.2.1.4 Minimum Level of Work These specifications are a statement of the standard level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. The contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

C.2.1.5 Maintenance Control Program The Contractor shall develop, submit, and implement a maintenance control program (MCP) acceptable to the CO or their designee. The MCP must be in compliance with the requirements of the ASME A17.1 Safety Code for Elevators and Escalators Section 8.6. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards and regulations. If a conflict arises between these standards, the Authority Having Jurisdiction (GSA) will determine the appropriate application.

Within fifteen (15) days after award and no later than the contract start date, whichever is earlier, a copy of the MCP will be provided to the CO or their designee. The MCP must be reviewed and approved by the CO or their designee. Failure to provide a MCP that is fully compliant may result in withholding of payments and/or contract termination. The ASME A17.1 Section 8.6.1.2.1 states: “The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals.”

The MCP must identify the specific maintenance tasks and frequencies at which they will be performed.

These tasks must be based on the manufacturer’s recommendations, the type and age of the equipment, the accumulated wear, the environment the equipment is located in, the level and manner of use of the equipment, and any other influencing factors that may require varying levels of maintenance.

These tasks may be organized in groups relating to the location of the tasks being performed, but the individual elements of each task must be delineated separately. The MCP shall be transmitted electronically to the CO or designee for approval. Once approved, the MCP will be maintained electronically and a current copy maintained/posted in each elevator machine room.

The MCP shall be reviewed regularly by the Contractor to ensure its continued relevance, updating as appropriate to reflect any changes in equipment, condition or use. The updated MCP shall be transmitted electronically to the CO or designee for approval and an updated copy available in each elevator machine room. GSA may request a review of the plan at any time, to ensure its continued suitability and effectiveness.

The contractor shall maintain a preventive maintenance log for each elevator to document compliance with the MCP. A detailed log of all service calls, in compliance with the MCP requirements, shall also be maintained for each elevator. This is in addition to the requirement to submit a report monthly of all work performed. These records represent the official maintenance history of the equipment and as such are the property of GSA. These records must be maintained and secured in the elevator machine room and electronically and remain the property of the Government at the conclusion of this contract. This includes all historical records of maintenance, repair, service calls, warranties, etc. The Contractor must not dispose of any equipment records.

C.2.1.6 Scheduled Work All scheduled work that requires an elevator to be taken out of service shall be coordinated with the CO or their designee. The contractor is responsible for the installation of appropriate signage or barricades related to the equipment and/or systems outage, based on best practices of the industry or as directed by the COR.

In the event an elevator is shutdown, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area.

C.2.1.7 Changes to Existing Elevator Equipment The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO or their designee. If changes are authorized, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications.

All parts or components installed, or improvements made, by the Contractor during the term of this contract shall become and remain the property of the Government.

C.2.1.8 Inspections and Tests The Government reserves the right to require the Contractor to perform inspections or tests whenever deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the CO or their designee and the Government reserves the right to witness all testing.

These inspections will be at no additional cost to GSA.

C.2.19 Uninterrupted Elevator Service GSA requires uninterrupted elevator service to support the mission of tenant agencies and ensure safe and reliable elevator service for the public that visit our facilities. To ensure uninterrupted service, any needed repairs must be scheduled and completed promptly. Failure to maintain an adequate stock of repair parts on site, availability of manpower or access to subcontract resources will not be considered an acceptable reason for delay. If specialty parts or components are needed, the contractor will be required to secure those materials in an expedited manner.

C.2.1.10 Contractor Spaces, Shops and Storage Areas The Contractor shall maintain the machinery spaces, shops and storage areas in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a safe and presentable condition. All equipment located within the machinery rooms shall be painted as needed to provide a professional and uniform appearance. Painting of equipment must conform to industry standards in terms of color coding and identification. Equipment identification and numbering must be maintained as directed by the CO or designee. The contractor will also be required to maintain the condition of the equipment room floor including cleaning, painting or sealing. If the floor has not been previously sealed or painted, the Contractor will confer with the CO or their designee to confirm the appropriate method for maintenance. Any supplies to be stored on site such as lubricants, rags, cleaners, etc. shall be properly secured in cabinets and labeled as appropriate. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the machinery space. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

C.2.1.11 Elevators with Firefighters’ Emergency Operation Each month, the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I recall. Phase I recall will be conducted by use of the key switch, and a minimum of one-floor operation on Phase II. The Contractor shall correct all deficiencies immediately and provide a report to the CO or designee, detailing the actions taken to correct the deficiencies. The Contractor shall maintain a log of test results in the machine room and make it available to the CO or their designee and elevator inspection personnel upon request.

C.2.1.12 Asbestos Containing Material Asbestos Containing Material (ACM) or Presumed Asbestos Containing Material (PACM) may be present on the elevators. The contractor is responsible to maintain the existing asbestos containing material if present, in an intact and/or non-friable condition. Locations of asbestos containing material may include the following:

a. Floor tiles or resilient flooring material inside of the car.

b. Adhesive flooring mastic inside of the car.

c. Soundproofing and waterproofing application on the exterior of the car.

d. Brakes and cable stops.

e. Circuit boards

The CO or their designee shall inform the Contractor which materials in the building are considered Asbestos Containing Material or Presumed Asbestos Containing Material, based on available data. This does not alleviate the Contractor’s responsibility to assess the potential for ACM or PACM and advise the CO or their designee accordingly. If work is expected to disturb asbestos, the Contractor must notify the CO or designee and provide a work plan that complies with OSHA regulations and GSA Asbestos Policy.

C.3. Subcontracting The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected. The Contractor must complete all preventive maintenance and service calls with its in-house personnel. The Contractor performing this maintenance work must subcontract for the performance of all safety inspections with licensed individuals/firms independent of the maintenance contractor's organization.

C.4. Personnel The Contractor shall have in its employ at all times a sufficient number of staff with the required expertise and experience to fully execute the requirements of this contract. Any changes in personnel assigned to this contract, including journeyman elevator mechanics, helpers, supervisors and project managers must be approved by the CO or designee prior to the reassignment of any such personnel. All new personnel must meet all qualifications as stipulated and resumes for all new personnel must be submitted to the CO and or designee prior to any reassignment of personnel on this contract.

C.4.1 Qualifications of the Contract Manager The contract manager responsible for the management and scheduling of work to be performed under this contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel responsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems, complexity and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to assignment of the contract manager to the contract, but no later than five (5) days after award. Both new and replacement contract managers must meet these qualification standards.

a. The full name of the proposed contract manager.

b. A detailed description of the employment history of the proposed contract manager for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

Exhibit 3 of Section J, List of Documents, Exhibits and Other Attachments, contains a format for submitting key personnel resumes.

C.4.2 Qualifications of the Supervisor The supervisor responsible for directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the contract, but no later than five (5) days after award. Both new and replacement supervisors must meet these qualification standards.

a. The full name of the proposed supervisor.

b. A detailed description of the employment history of the proposed supervisor for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past 7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.3 Qualifications of Journeyman Elevator Mechanics All elevator mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the CO or their designee no later than five (5) days after award. All licenses must be kept current for the duration of the contract.

Each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators, elevator systems and equipment of equal or greater size, scope and complexity as those covered under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic to the contract, but no later than five (5) days after award. Both new and replacement mechanics must meet these qualification standards.

a. The full name of the proposed mechanic.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past

5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.4 Qualifications of Elevator Mechanic Helpers Elevator Mechanic Helpers may be utilized to perform work for which they are qualified, under the direct supervision of an Elevator Mechanic. Elevator mechanic helper’s are not authorized to independently perform preventive maintenance or repairs. The Contractor must provide the elevator mechanic helper’s resume to the CO or their designee prior to their assignment on this contract. The detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic helper to the contract, but no later than five (5) days after award.

Both new and replacement mechanic helpers must meet these qualification standards.

a. The full name of the proposed mechanic helper.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past

5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.5 Licensing In the absence of any licensing requirement by state and local jurisdictions, the contractor shall certify, in writing, to the CO or their designee that the elevator personnel involved in the performance of this contract are competent.

C.5. Items to be Supplied by the Contractor

C.5.1 Parts Parts installed on the elevators covered by this specification, shall be new and genuine parts supplied by, or ensured by the Contractor as equivalent to the original equipment manufacturer, or its successor prior to the installation of the part. The Contractor shall maintain a stock of applicable replacement parts to avoid any interruption of elevator service. When existing components are no longer available, replacements with compatible components will be required. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

C.5.2 Communication Systems The Contractor shall supply a communication system(s), as approved by the CO or designee, to enable the Government to communicate with the Contractor on a 24 hour a day, 7 days a week basis. The communication system must be submitted to the CO or their designee within five (5) days after award.

C.5.3 Metal Waste Containers The Contractor shall provide approved metal waste containers for flammable and combustible waste associated with the performance of this contract at the contract start. Flammable and combustible waste shall be removed from the premises daily. The Contractor shall provide approved metal storage cabinets for flammable materials associated with the performance of this contract at the contract start. Storage of flammable and combustible liquids shall be limited as much as possible and shall conform to the latest edition of NFPA 30, Flammable and Combustible Liquids Code.

C.5.4 Materials, Supplies and Equipment Materials, supplies and equipment should be selected and used in a manner that reduces exposure to building occupants and workers and the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13423 and RCRA Section 6002:

Comprehensive Procurement Guidelines (https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg). The Contractor shall furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this contract unless otherwise specified herein. The Contractor shall furnish to the CO or designee an inventory of all products to be utilized under this contract along with the associated Safety Data Sheets (SDS) within five days after award.

The Contractor shall furnish to the CO or their designee all Safety Data Sheets (SDS) in accordance with the requirements in Exhibit 6 Reporting Requirements for any material used in the performance of this contract that fall under the OSHA 1910.1200 standard as a hazardous chemical. All new hazardous chemicals used during the life of the contract must have SDS provided to the CO or their designee prior to bringing and/or using these products on site. The Contractor shall use only commercially available products that meet Federal, State, and local codes. These requirements shall include those identified in Executive Order 13423.

The Contractor shall maintain the same package of SDS provided to the CO on site and it must be updated as new hazardous chemicals are brought into the facility. The Contractor shall maintain the SDS in a location both readily available and accessible to all employees (in accordance with 29 CFR §1910.1200) and shall advise the CO or their designee of its location for inspection by the CO or their designee on request. If a hazardous chemical on site is discovered to be missing its SDS, the Contractor shall immediately contact the manufacturer to obtain one. The Contractor shall take every precaution to ensure that environmentally sustainable products are used. Information can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. At the start of the contract an inventory list of hazardous chemicals to be used shall be included with the SDS and provided to the CO or their designee which lists at a minimum:

● Common and chemical name of the chemical

● Location of storage on site

● Date brought onto the site

● If product is no longer purchased by the contractor, date it will no longer be found onsite

● Location (Page number, Tab, etc.) in the SDS file or binder for quick location during emergencies

This list shall be updated immediately whenever there is new hazardous chemical introduced into the workplace or when the hazardous chemical has been removed from use by the site. When a change to the inventory list takes place, the Contractor will submit a new typed copy of the list that incorporates all changes made, dated and signed by the Contractor's supervisor or manager, to the CO or their designee in accordance with the requirements in Exhibit 6 Reporting Requirements. This list will highlight all materials that have been added or discontinued. The CO or their designee will contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

Supplies and/or products to be used under this contract must contain recycled materials, "environmentally preferable" products, and bio-based products to the maximum extent feasible. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at

Information on CPG items can be found at: https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg.

Products designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List (http://www.biopreferred.gov/). Products designated under Federal sustainable product programs – USDA Bio-preferred, EPA CPG, EPA Design for the Environment, and Department of Energy's EnergyStar and FEMP - can be found on www.sftool.gov (refer to Exhibit 9, Green Purchase Report). Sustainable products designated under third-party programs include but are not limited to Green Seal™ and Environmental Choice.

C.6. Items to be Supplied by the Government

C.6.1 Government Property

a. Government property shall remain the property of the Government in all respects. Within 5 workdays following a request of the CO or designee, the contractor shall render an accounting of all Government property. An accounting shall also be submitted to the CO or their designee at the termination or expiration of the contract period of performance.

b. The contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property.

c. Government property shall be used only in direct operations of providing contract services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the contractor or the contractor's employees.

C.6.2 Contractor Space The Government will furnish space within the building commensurate with the contractor's personal complement and operational requirements. Any existing equipment such as clothes lockers, tables, benches, chairs, etc., placed within the space designated by the Government, may be used by the contractor during the term of the contract. This equipment must be kept neat and clean and be returned to the Government at the expiration of the contract in reasonably the same condition as at the time of entering into the contract.

Space in the building will be assigned to the contractor for the storage of an inventory of his/her bulk supplies, replacement parts, and the equipment which he will use in the performance of work under the contract. The contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible in any way for damage or loss to the contractor's stored supplies, materials, replacement parts, or equipment.

C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties

C.7.1 Required Materials The Contractor shall be solely responsible to determine which materials are required to effectively perform the job and inform the CO or their designee thereof. The Government shall make available to the Contractor, any and all such materials already at its disposal. Offerors may examine the same for the purposes of formulating offers. Such examination by offerors shall take place at the job site only. The unavailability of such materials does not relieve the Contractor of the responsibility to provide full maintenance, service, repairs and testing as required by the contract.

C.7.2 Drawings and Wiring Diagrams Any and all drawings, wiring diagrams, manuals and warranties used by the Contractor for work under this contract shall be considered the property of the Government and shall be accessible to the CO or their designee at any time, and be turned over upon demand. The contractor will annotate on the wiring diagrams, all wiring changes performed or discovered. Any new drawings, wiring diagrams, manuals or warranties acquired as a result of any upgrades or modifications are the property of the Government and must be safeguarded and made accessible to the CO or their designee at any time. The Contractor is responsible for maintaining and protecting all manuals, warranties and operating data, whether electronic or hard copy, and will be held accountable for any damage or loss that occurs from negligence or misuse.

C.8. Inspection and Testing Services

C.8.1 Elevator/Escalator Safety Inspections The contractor shall be responsible for having the following inspections accomplished by individuals certified and qualified in accordance with the requirements of the latest edition of ASME QEI-1, Standard for the Qualification of Elevator Inspectors. The maintenance contractor must subcontract for the performance of the safety inspections with individuals/firms independent of the maintenance contractor's organization.

Notification of upcoming inspections must be provided to the CO or their designee 5 workdays in advance.

The name of the inspector(s) and evidence of certification will be submitted to the CO or their designee for approval no later than 5 workdays prior to inspection. The contractor shall provide personnel who are familiar with the equipment to perform tests and assist the inspector. Resources required to participate in and support the inspection may require the Contractor to supplement his staff, at no cost to GSA, to ensure all routine preventive maintenance, repairs and service calls are accomplished as scheduled.

The contractor shall schedule and have performed the periodic inspections and tests of all elevators at the recommended intervals found in the most current edition of ASME A-17.1 Safety Code for Elevators and Escalators, Table N1 in Appendix N. These inspections and tests are to be performed at six (6) month intervals. The schedule must be strictly adhered to without exception. If a change is warranted, it must be approved in advance by the CO or their designee but must not compromise the timely completion of the inspections and tests.

a. All inspections and tests performed shall be witnessed by a QEI inspector.

b. The Contractor shall provide all tools, equipment, supplies and personnel necessary to accomplish the required inspections and tests.