WSIC SIR 693KA8-25-R-00002 11-26-2024.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE

O F

PAGES

2. CONTRACT NO. 3. SOLICITATION NO. 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NO.

SEALED BIS (IFB) 11/26/2024 N/A 693KA8-25-R-00002 NEGOTIATED (RFP)

7. ISSUED BY: CODE 8. ADDRESS OFFER TO (If other than Block 7)

Federal Aviation Administration, AAQ-350 800 Independence Avenue, S.W., Washington, DC 20591

See Instructions in Section L.9

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Offers in original and * copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in L.9.

Item 8, or if hand-carried located in No hand-carried offers will be accepted. Until local time *See Section L for detailed submission requirements (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

10. FOR A. NAME B. TELEPHONE NO. (NO COLLECT CALLS) C. EMAIL ADDRESS

INFORMATION

CALL: Dana D. Brooks

AREA CODE

NUMBER

267-8704

EXT.

9-AFN-WSIC@faa.gov

11. TABLE OF CONTENTS

(X) SEC DESCRIPTION PAGE(S) (X) SEC DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES I1-31

X B SUPPLIES OR SERVICES AND PRICES/COSTS B1-7

X C DESCRIPTION/SPECS/WORK STATEMENT C1-19 X J LIST OF ATTACHMENTS J1

X D PACKAGING AND MARKING D1

X E INSPECTION AND ACCEPTANCE E1-2 X K REPRESENTATIONS, CERTIFICATIONS AND

X F DELIVERIES OR PERFORMANCE F1-3 OTHER STATEMENTS OF OFFERORS K1-17

X G CONTRACT ADMINISTRATION DATA G1-10 X L INSTRS., CONDS., AND NOTICES TO OFFERORS L1-17

X H SPECIAL CONTRACT REQUIREMENTS H1-12 X M EVALUATION FACTORS FOR AWARD M1-12

OFFER (Must be fully completed by Offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 3.2.2.3-2 Minimum Offer Acceptance Period (Section K)

12. In compliance with the above, the undersigned agree, if this offer is accepted within 180 calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS (See Section I, Clause No. 3.3.1-6) % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The Offeror acknowledges receipt of amendments TO the SOLICITATION for Offerors and related documents numbered and dated):

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS

OF OFFER-

OR

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE – ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER DATE

AREA CODE

NUMBER

EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (if other than item 7) 25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT – Award will be made on this Form, or on a Standard Form 26, or by other authorized official written notice.

OMB CONTROL No. 2120-0595 (SF-33) FAA Template No. 2 (12/08)

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section B - Supplies or Services and Prices/Cost

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PART I – THE SCHEDULE

SECTION B – SUPPLIES, SERVICES AND PRICES/COSTS

TABLE OF CONTENTS

B.1 GENERAL

B.2 TYPE OF CONTRACT

B.3 CONTRACT TECHNICAL REQUIREMENTS

B.4 PRICE QUOTE DETAILS

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SECTION B – SUPPLIES, SERVICES AND PRICES/COSTS

B.1 GENERAL

The parties to this contract (hereinafter the “Contract”) are;

Federal Aviation Administration (hereinafter the “FAA”), an agency of the Department of Transportation, United States Government, and

VENDOR (hereinafter the “Contractor”), Individually a (“Party”) collectively the (“Parties”).

The Contractor must furnish and make available all professional, technical, administrative and management support services, as well as supplies, materials, data, and facilities needed to accomplish the requirements set forth in SECTION C herein, for the period of performance stated in SECTION F - PERIOD OF PERFORMANCE.

B.2 TYPE OF CONTRACT

This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) type contract with a combination of Labor Hour (LH), Cost-Reimbursement (CR), and Firm-Fixed-Price (FFP) type items.

B.3 CONTRACT TECHNICAL REQUIREMENTS

The technical requirements of this Contract are set forth in the Statement of Work in SECTION C herein.

B.4 PRICE QUOTE DETAILS:

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B.4.1. BASE PERIOD

CLIN SUPPLIES OR SERVICES TYPE QTY UNIT UNIT PRICE TOTAL

PRICE

0100 PROGRAM MANAGEMENT, ENGINEERING, AND

LOGISTICS SUPPORT SERVICES

IAW Section C.3.1 and C.3.4

0101 Program Manager LH 9600 HR $_________ $_________

0102 Alternate Program/Property Manager LH 9600 HR $_________ $_________

0103 Warehouse Administrative Support LH 9600 HR $_________ $_________

0200 WEATHER SENSOR EQUIPMENT PRODUCTION

IAW Section C.3.2.1 and C.3.2.2, and Attachment J

0201 ASOS to AWOS Conversion Kit - First Article FFP 1 EA $_________ $_________

0202 ASOS to AWOS Conversion Kit FFP 210 EA $_________ $_________

0203 AWOS-C Tech Refresh Kit FFP 242 EA $_________ $_________

0204 AWOS-C Spares for Conversion System FFP 1 EA $_________ $_________

0205 SAWS to SWS Conversion Kit - First Article FFP 1 EA $_________ $_________

0206 SAWS to SWS Conversion Kit FFP 150 EA $_________ $_________

0207 SWS Tech Refresh Kit FFP 236 EA $_________ $_________

0208 SWS Spares for Conversion System FFP 1 EA $_________ $_________

0209 LLWAS Master and Remote Station Kit - First Article FFP 1 EA $_________ $_________

0210 LLWAS Master Station Tech Refresh Kit FFP 48 EA $_________ $_________

0211 LLWAS Remote Station Tech Refresh Kit FFP 499 EA $_________ $_________

0212 LLWAS Spares FFP 1 EA $_________ $_________

0300 EQUIPMENT DELIVERY

Packing, shipping, and handling fee IAW Section C.3.3

CR NTE

$590,400.00

0400 INTERIM CONTRACTOR DEPOT LOGISTICS SUPPORT

(ICDLS)

IAW Section C.3.4

0401 CDLS Warehouse FFP 60 MO $_________ $_________ 0402 CDLS Shipping/Freight CR NTE

$85,000.00

0500 MATERIAL & ODCs

IAW Section C.3.5

CR NTE

$380,000.00

0600 SITE INSTALLATION SUPPORT SERVICES

IAW Section C.3.6

LH 6360 HR $_________ $_________

0700 TRAVEL SUPPORT

CR NTE

$210,500.00

BASE PERIOD - TOTAL PRICE $______

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B.4.2. OPTION YEAR 1

CLIN SUPPLIES OR SERVICES TYPE QTY UNIT UNIT PRICE TOTAL PRICE

1100 PROGRAM MANAGEMENT, ENGINEERING, AND

1101 Program Manager LH 1920 HR $_________ $_________

1102 Alternate Program/Property Manager LH 1920 HR $_________ $_________

1103 Warehouse Administrative Support LH 1920 HR $_________ $_________

1300 EQUIPMENT DELIVERY

IAW Section C.3.3

$47,600.00

1400 INTERIM CONTRACTOR DEPOT LOGISTICS

SUPPORT (CDLS)

1401 CDLS Warehouse FFP 12 MO $_________ $_________

1402 CDLS Shipping/Freight CR NTE $15,000.00

1500 MATERIAL & ODCs

IAW Section C.3.5

CR NTE

$30,000.00

1600 SITE INSTALLATION SUPPORT SERVICES

LH 1920 HR $_________ $_________

1700 TRAVEL SUPPORT

CR NTE

$58,500.00

OPTION YEAR 1 - TOTAL $_________

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B.4.3. OPTION YEAR 2

2100 PROGRAM MANAGEMENT, ENGINEERING, AND

2101 Program Manager LH 1920 HR $_________ $_________

2102 Alternate Program/Property Manager LH 1920 HR $_________ $_________

2103 Warehouse Administrative Support LH 1920 HR $_________ $_________

2300 EQUIPMENT DELIVERY

IAW Section C.3.3

$5,000.00

2400 INTERIM CONTRACTOR DEPOT LOGISTICS

SUPPORT (CDLS)

2401 CDLS Warehouse FFP 12 MO $_________ $_________

2402 CDLS Shipping/Freight CR NTE $10,000.00

2500 MATERIAL & ODCs

CR NTE

$30,000.00

2600 SITE INSTALLATION SUPPORT SERVICES

LH 480 HR $_________ $_________

2700 TRAVEL SUPPORT

CR NTE

$30,000.00

OPTION YEAR 2 - TOTAL $_________

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B.4.4. OPTION YEAR 3

3100 PROGRAM MANAGEMENT, ENGINEERING, AND

3101 Program Manager LH 1920 HR $_________ $_________

3102 Alternate Program/Property Manager LH 1920 HR $_________ $_________

3103 Warehouse Administrative Support LH 1920 HR $_________ $_________

3300 EQUIPMENT DELIVERY

IAW Section C.3.3

$5,000.00

3400 INTERIM CONTRACTOR DEPOT LOGISTICS SUPPORT

(CDLS)

3401 CDLS Warehouse FFP 12 MO $_________ $_________

3402 CDLS Shipping/Freight CR NTE $10,000.00

3500 Material & ODCs

$20,000.00

3600 SITE INSTALLATION SUPPORT SERVICES

LH 240 HR $_________ $_________

3700 TRAVEL SUPPORT

CR NTE

$15,000.00

OPTION YEAR 3 - TOTAL PRICE $_________

END OF SECTION

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section C – Description/Specifications/Work Statement

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SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1.0. INTRODUCTION

The Federal Aviation Administration’s (FAA) Weather Sensors Program Management Office (AJM-331/PMO) is responsible for implementing FAA weather sensor programs that provide and sustain weather detection and reporting capabilities in the National Airspace System (NAS). The Weather Sensors PMO is currently implementing solutions to sustain existing weather systems and to address any future requirements for the systems in the NAS.

C.1.1. Scope Deliverables under this contract include standardized weather sensor equipment that is part of the FAA NAS Configuration Management (CM) baseline. The Contractor must deliver a variety of commercially available and FAA-designed weather sensor equipment in accordance with (IAW) FAA drawings and specifications.

The Contractor must provide various management, technical engineering, equipment fabrication, logistics, and installation services to the Government in support of the weather sensor equipment. The Contractor must provide technical support services and professional support services that enable the full life-cycle management of weather sensor equipment. These services must be directly related to the range of systems and tasks defined by the contract and must be performed as directed by the Contracting Officer (CO) through the issuance of individual task/delivery orders (TO/DO).

Work under this contract will involve the procurement and/or fabrication of parts, cables, components, assemblies, and subassemblies (collectively "kits") required to produce weather system equipment as defined under this contract. Completed kits, singular components, and/or replacement equipment will then be sent to various airports throughout the NAS, in the United States and its territories, and will be used to perform a tech refresh of weather systems in need of replacement equipment.

The Contractor must facilitate the acquisition, deployment, and maintenance of assets under this contract by providing support services, such as Interim Contractor Depot Logistics Support (ICDLS), parts warehousing, and inventory control IAW this Statement of Work (SOW). The Contractor must furnish all facilities required to accomplish the work performed under this contract unless otherwise specified by the Government. The production/manufacturing facility must be located in the state of Oklahoma to facilitate collaboration with the FAA support organization in Oklahoma City.

C.2.0. APPLICABLE DOCUMENTS

C.2.1. Specifications, Standards, and Publications The specifications, standards, and publications referenced are part of this SOW to the extent specified. In the event there are conflicts between FAA documents and industry standards, the FAA documentation must take precedence. The applicable documents

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section C – Description/Specifications/Work Statement

Federal Aviation Administration C-2 consist of Government documents, as well as non-Government documents, and are in effect on the date of award and form a part of this SOW.

The Contractor must ensure that work performed is IAW the most current version of any applicable specifications, standards, and publications, including the references listed below.

Industry Standards

ASTM-D-3951 Standard Practice for Commercial Packaging ANSI/ISO/ASQ Q9001 Quality Management Systems – Requirements

C.2.2 Order of Precedence

a. If the requirements of this SOW and the referenced applicable documents are in conflict, this SOW has precedence over all documents referenced herein.

b. If the Contractor identifies a potential conflict between two (2) or more referenced applicable documents or two (2) or more paragraphs of this SOW, the Contractor must advise the FAA CO for resolution IAW the conditions specified in Section H. 6.

C.2.3 Availability of Documents Copies of FAA orders, directives, and policies may be obtained from the FAA CO.

Requests must clearly identify the title and/or number of the document being requested.

C.3.0. REQUIREMENTS

The Contractor must furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to produce, test, and deliver the items described in this SOW. All such items must be supplied in conformance with the terms and conditions of this SOW and the complete contract, including references. The Contractor must execute the terms of this contract IAW individual TO/DOs and be solely responsible for the management of its subcontracts.

Throughout contract performance the FAA will use working days and business days interchangeably. Working/business days constitute Monday-Friday, excluding weekends and holidays, unless otherwise noted.

C.3.1. Program Management The Contractor must establish and maintain a program management organization to manage all Contractor resources, personnel, subcontractors, and activities involved in the performance of the contract. The Program Manager (PM) for the WSIC will manage the program and be the primary focal point for the WSIC Contractor. The PM will coordinate interaction with the FAA to support the successful performance of the contract.

The Contractor must provide all the necessary management, business and administrative planning, and coordination required to successfully perform the SOW and all associated TO/DO requirements. The Contractor must also manage and administer submission of

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section C – Description/Specifications/Work Statement

Federal Aviation Administration C-3 all data items required in each TO/DO and host an FAA-exclusive website for viewing and downloading contract documents as defined in Section 3.1.4, Records Management.

The Contractor must designate a PM and Alternate Program Manager (APM). The APM is to be made available in the temporary absence of the PM. The PM and APM are designated as “Key Personnel.” The individual PM must possess a minimum of three (3) years of program management experience with a contract of similar size, scope, and complexity in an FAA or Government environment. The APM must possess a minimum of one (1) year of program management experience with a contract of similar size, scope, and complexity in an FAA or Government environment.

C.3.1.1. Program Plan [CDRL-001]/[DID-001] The Contractor must provide a Program Plan indicating the method in which the FAA’s work (equipment production, logistics support, shipping/delivery, and engineering support) will be functionally integrated into the Contractor’s existing management structure.

At a minimum, the Program Plan must contain the following information:

(1.) Contractor Organization: An organizational chart that delineates clearly all major area responsibilities and management positions for the program organization to be used in performance of the contract.

(2.) Policies and Procedures: Describe internal policies and procedures to be used in managing the contract.

(3.) Schedule Management: Provide a detailed description of how the Contractor will implement a fully integrated scheduling system. The description must include discussion of interrelationship of tasks and tracking criticality of the tasks.

(4.) Resource Planning: Provide a detailed description of how the Contractor will allocate and plan resources to meet the delivery requirements of the project. Discuss any resource planning tools used for this purpose.

(5.) Risk Management: Describe the internal approach and method for the identification, assessment, and mitigation of program risks.

(6.) Production Management: This section must discuss Contractor and major subcontractor(s) methods and concepts for employing facilities, tooling, and labor resources to produce the system/equipment.

(7.) Manufacturing Methods and Production Flow: Provide a production flow to detail the process for manufacturing and assembly in terms of key operations or assembly points showing individual and total lead times from the procurement of raw material to delivery of the end item.

(8.) Contractor Government-Property Management: Provide a Government-property management plan or detailed work instructions that cover Contractor processes for the 15 functional areas described in Attachment J-1, Example of a Contractor’s Property Management Plan. The 15 functional areas are: Acquisition, Receiving, Records, Identification, Storage, Maintenance, Subcontractor Control, Utilization, Movement, Consumption, Physical Inventory, Disposition, Contract Property Closeout, and Reports and Relief of Stewardship Responsibility and Liability

(LOSS).

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section C – Description/Specifications/Work Statement

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A soft copy of the Program Plan must be emailed to the CO, COR, and the FAA PM within twenty-one (21) working days of receipt of contract award and must be kept current. Any updates to the Program Plan must be delivered electronically to the CO, COR, and FAA PM no later than five (5) working days after an update.

C.3.1.2. Program Management Report [CDRL-004]/[DID-004] The Contractor must maintain a spreadsheet listing TO/DOs in a way that shows current status of deliverables, funding, and invoice status that includes: task/deliver order number, date issued, order description, invoice number/date, funding balance, and various program financial totals.

In addition to the above, the Program Management Report must also capture:

(1.) Accomplishments and shortfalls of performance during the reporting period.

(2.) Planned activities for the next reporting period.

(3.) Outstanding action items.

(4.) Status of work relating to milestones and any near-term and long-term schedule changes.

(5.) Financial status comparisons between planned and actual expenditures against the current and projected budgets.

(6.) Problems and issues.

(7.) Assessment of risks.

(8.) Planned implementation trends.

(9.) Special interest and action items.

A soft copy of the report must be e-mailed to the FAA PM and CO and/or COR monthly.

C.3.1.3. Records Management The Contractor must maintain the documentation listed below. The WSIC documentation must be available for viewing and downloading by FAA representatives. The Contractor must provide access and delivery method to the COR within thirty (30) calendar days of contract award and ensure the access is secure.

The documentation must consist of the following, but is not limited to:

(1.) Up-to-date Documentation for weather equipment:

(a.) Technical Specifications

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section C – Description/Specifications/Work Statement

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(b.) Drawing Packages (c.) Work Instructions/Assembly Procedures (d.) Test Procedures (e.) Repair Procedures (f.) Special Support Equipment Documentation (g.) Supplemental Technical Data Sheets (h.) Repair Parts Supply Documentation

(2.) Reports and Information:

(a.) Factory Acceptance Test Reports/Results (b.) Equipment Shipping Reports (c.) ICDLS Information

C.3.1.4 Conferences/Meetings The Contractor must plan, support, and participate in WSIC related meetings, reviews, and conferences. The Contractor must prepare and electronically deliver to the COR an agenda [CDRL-002]/[DID-002] five (5) working days prior to each scheduled conference, review, or meeting, and meeting minutes [CDRL-003]/[DID-003] within five (5) working days after each scheduled conference, review, and meeting. Conference meeting agendas and minutes must be submitted in the Contractor’s format, using the latest version of Microsoft Office.

C.3.1.4.1. Post Award Conference The Contractor must participate in a Post Award Conference (PAC) to be held at the Contractor’s facility or a location determined by the CO. The conference will be scheduled no later than thirty (30) calendar days after contract award. The purpose of the conference is to review the contract to ensure that all parties have a clear understanding of all contractual requirements. The Program Management, Logistics Guidance, initial ICDLS, and other conferences may be held concurrently with the PAC or, at the discretion of the FAA, held on separate dates and locations.

C.3.1.4.2. Program Management Review Program Management Reviews (PMRs) will be conducted to review the contract status in terms of Performance and Schedule. The CO or the COR will notify the Contractor at least thirty (30) calendar days in advance of all required PMR briefings, reviews, and agenda items. All program review dates will be determined by the CO or COR.

The Contractor must propose an agenda to the COR for review and approval for each PMR no later than fifteen (15) calendar days prior to such PMR. The Contractor must prepare and submit to the COR, no later than five (5) working days after the PMR, minutes and action item list in support of all PMR meetings. PMR agendas and minutes must be submitted in the Contractor’s format, using the latest version of Microsoft Office.

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C.3.1.4.3. Technical Interchange Meetings (TIMs) The Contractor must support and participate in weekly TIMs via teleconference. The purpose of these meetings is to promote a free exchange of ideas between the Contractor and the FAA in order to identify and resolve technical problems. The Contractor must provide the appropriate subject matter experts in order to respond to FAA questions. If in-person TIMs are required, the Contractor and FAA will coordinate the best location for the meetings and the CO will notify the Contractor of the FAA's readiness at least fifteen (15) calendar days in advance of each TIM.

C.3.1.5. Configuration and Quality Control

C.3.1.5.1 Quality Control Program The Contractor must provide a Quality Assurance Plan (QAP) for the design, development, evaluation, and furnishing of hardware, software, firmware supplies, services, and associated documentation (including any modification to existing hardware and software). The plan must integrate the FAA’s quality control needs into the Contractors existing practices without developing a new quality assurance program.

The QAP must be IAW the requirements of the specific standards cited in the contract and include traceability from the quality elements of the contract to the specific Contractor processes which support those elements. Additionally, quality system requirements needed to support the elements of the contract must be fully described.

The QAP must identify the means by which the Contractor will ensure quality system effectiveness and demonstrate comprehensive management and review of data, such that the results may be used to indicate trends and progress in the quality of test and repair. The QAP must describe what is measured, how often it is tracked, and who reviews and assures that appropriate action is initiated when trends are unfavorable.

All updates must consist of notes or changes to the plan, clearly identified as to where applicable (i.e. system element, page/paragraph, number, etc.).

All equipment delivered under this Contract that requires calibration will be traceable to the National Institute of Science and Technology (NIST).

A soft copy of the QAP must be submitted to the CO, COR, and FAA PM within twenty-one (21) working days of contract award. If the Contractor is ISO 9000 certified, copies of the certification must be submitted with the QAP. The QAP must be kept current and reflect any changes. The Contractor must conduct its quality assurance program IAW the approved QAP.

The Contractor’s QA function must be compliant with ANSI/ISO/ASQ Q9001.

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C.3.1.5.2. Configuration Management It is the intent of the FAA to establish standard configurations for weather equipment to ensure a uniform deployment that is fully interoperable and easily maintainable.

Configurations, brand names, or technical specifications for some products on this contract may be mandated in the Attachment J.15, FAA Drawing Package. The FAA Drawing Package contains the following documents:

(1.) Bill of Materials (2.) Assembly and Sub-assembly Drawings (3.) Build/Work Instructions (4.) Factory Acceptance Test Procedures The Contractor must limit purchases of standardized products to the specifications established in the FAA Drawing Package. Questions on product applicability to the FAA Drawing Package must be addressed to the COR.

The Contractor must deliver the equipment in the hardware/software configurations defined in the FAA Drawing Package. The Contractor must assist in configuration management of any standardized configurations by providing notification to the COR of any pending product changes or products reaching end-of-life.

Products designated by brand name and model number in the FAA Drawing Package are required to be purchased as mandatory items. Future versions of the FAA Drawing Package may add, change, or remove brand name and model number requirements. The CO will modify the contract to incorporate these brand name and model number changes as necessary.

New brand name and model number products that are not designated in the FAA Drawing Package may be added to the contract. The FAA will notify the Contractor in writing of any changes to the FAA Drawing Package.

The FAA does not expect to have the same design requirements for the weather equipment throughout the duration of the contract. The FAA reserves the right to modify (add, change or delete) some or all of the Contract Line Items to reflect updates to system configuration baselines, add new products and manufacturers, or make changes in the FAA Drawing Package.

If at any time during the life of this contract the Original Equipment Manufacturer (OEM) schedules a product for discontinuation, improvement, and/or replacement, the Contractor must provide notification of product changes to the COR in writing as soon as practical but no later than 30 calendar days. Product changes must be approved by the CO via modification to the contract.

The Contractor may propose technology improvements in support of this effort.

Proposals must include a description of the products, a copy of the pricing tables, and

WSIC Screening Information Request Part I – The Schedule SIR No. 693KA8-25-R-00002 Section C – Description/Specifications/Work Statement

Federal Aviation Administration C-8 technical literature that describes the products. The FAA may add these new products to the contract provided they are within scope.

The FAA PM must be the point of contact for all communications on Configuration Management related issues.

C.3.2. Weather Sensor System Equipment

C.3.2.1 Equipment Production The weather system equipment, first article testing and kit productions, must conform to the requirements of this SOW and the provided FAA Drawing Package” (1.) The Contractor must provide the System Configurations IAW the FAA Drawing

Package.

(2.) Unless provided as Government Furnished Equipment (GFE), the Contractor must acquire and/or fabricate all assemblies, sub-assemblies, parts, materials, and additional items required to produce the weather system equipment ordered under this contract in support of this requirement.

(3.) All assemblies, sub-assemblies, parts, materials, and additional items must be IAW Government-provided drawings, parts lists, and Work Instructions referenced in the FAA Drawing Package.

(4.) All Contractor-fabricated signal, control, and power wiring must be uniquely identified along the wire and at each termination by either permanent insulation markings or by heat shrink labels.

(5.) In the event that a Government-furnished Drawing and/or Work Instruction does not include the required labeling/marking defined in Section 3.2.1 bullet 4 above, the Contractor fabricated signal, control, and/or power wiring still must be uniquely identified IAW Section 3.2.1 bullet 4 above. The Government will be responsible for correcting the applicable Drawing and/or Work Instruction accordingly.

(6.) The Contractor must integrate and/or wire the parts, components, sub-assemblies, and assemblies required to produce each integrated System Configuration as defined in FAA Drawing Package.

(7.) The Contractor must load Government-furnished Software onto each individual System as applicable in FAA Drawing Package and Work Instructions.

(8.) The Contractor must configure Site Specific Data provided by Government as GFE (i.e. Site airport audio files, pressure tables, and additional associated site information) as applicable in FAA Drawing Package and Work Instructions.

(9.) The Contractor must provide the respective quantities of each Base System Configuration IAW the Delivery Schedule.

(10.) The Contractor must provide any additional Government-defined deliverables IAW the Delivery Schedule and FAA Drawing Package.

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C.3.2.1.1. Delivery Schedule Task Order/CLIN Awarded Production Rate

Minimum Requirement Delivery - Factory Acceptance Test

CLIN 0201 ASOS to AWOS-C Conversion Kit First Article 1 unit 90 calendar days after CLIN is awarded

CLIN 0202 ASOS to AWOS-C Conversion Kit 10 units/month Each month starting 60 calendar days after CLIN is awarded

CLIN 0203 AWOS-C Tech Refresh Kit 12 units/month Each month starting 60 calendar days after CLIN is awarded

CLIN 0204 AWOS-C Spares 1 unit 60 calendar days after CLIN is awarded

CLIN 0205 SAWS to SWS Conversion First Article 1 unit 60 calendar days after CLIN is awarded

CLIN 0206 SAWS to SWS Conversion Kit 10 units/month Each month starting 60 calendar days after CLIN is awarded

CLIN 0207 SWS Tech Refresh Kits 12 units/month End of every month after CLIN is awarded

CLIN 0208 SWS Spares 1 unit 60 calendar days after CLIN is awarded

CLIN 0209 LLWAS Master Station and Remote Station Tech Refresh First Article 1 unit 90 calendar days after CLIN is awarded

CLIN 0210 LLWAS Master Station Tech Refresh 10 units/month Each month starting 60 calendar days after CLIN is awarded

CLIN 0211 LLWAS Remote Station Tech Refresh 25 units/month Each month starting 60 calendar days after CLIN is awarded

CLIN 0212 LLWAS Spares 1 unit 60 calendar days after CLIN is awarded

C.3.2.2. Factory Acceptance Test All weather systems and associated equipment, first article testing and kit productions, must be shipped to FAA facilities for installation by FAA personnel, third-party installation contractors, or the weather system vendor.

The Contractor must conduct a Factory Acceptance Test (FAT) using FAA-approved FAT procedures to verify that items delivered under this contract are built and operating IAW the FAA design and are free from manufacturing defects.

Performance of the FAT includes, but may not be limited to, the following:

(1.) Prior to acceptance by the Government, the Contractor must conduct a Government-witnessed FAT at the Contractor's facility of the weather equipment ordered under this contract using Government-provided test procedures.

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(2.) The Contractor must provide all test equipment required to perform the Government-provided FAT procedures.

(3.) The Contractor must provide and maintain calibration of all test equipment required to perform FAT testing. Testing equipment must be kept clean, free of debris, serviceable, and calibrated at all times.

C.3.2.3. Purchasing Procedures Within sixty (60) calendar days of contract award, the Contractor must begin accepting orders via issuance of Task Orders (TO) and Delivery Orders (DO).

The Contractor must:

(1.) Provide Order Acknowledgment.

(2.) Show shipping charges, if not Free-on-Board Shipping Point (FOB) Destination, when applicable.

(3.) Indicate unfilled orders and partial shipments on the Order Acknowledgement.

(4.) Inform ordering organizations of the availability dates for unfilled and partial shipment orders.

C.3.2.4. Returns and Replacements The FAA may return items that are found to be damaged or in unacceptable condition at the discretion of the FAA within ninety (90) calendar days of receipt. Return of damaged items or items in unacceptable condition must be at the Contractor’s expense. The FAA may elect to return the items for replacement or for credit. Credit for returned goods must be made within seven (7) calendar days after the Contractor receives returned goods.

C.3.2.5. Special Weather Sensor System Equipment The Contractor must provide technical services and products for special weather system applications and projects. When directed by the CO, and as indicated in the TO/DO, the Contractor must perform work that may include engineering studies, analyses, internal or external product fabrication, and, if applicable, hardware and software integration.

C.3.3. Equipment Delivery Delivery may be required at facilities located throughout the U.S. and its territories and may consist of either ground level delivery service or inside delivery. When directed by the COR, and as indicated in the TO/DO, the Contractor must provide ground level delivery service (sometimes referred to as “lift gate truck” service) where no further movement of equipment is performed by the carrier other than to deliver equipment to the site and remove from the truck to ground level; or as indicated in the TO/DO, the Contractor must provide inside delivery service as required to remove equipment from a delivery truck and place the equipment inside the facility.

C.3.3.1. Shipping Notification

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Within twenty-four (24) hours of shipments, the Contractor must provide a Shipping Notification to the FAA via an electronic communication method (email, website notification, etc.). This notification must include the order number, the shipping company, and tracking information (where applicable).

C.3.3.2. Shipping Time Limits The Contractor must ship orders IAW the shipping time limits defined by the applicable

TO/DO.

C.3.3.3. Scheduled Shipments & Warehousing As defined on a TO/DO, the FAA may require that selected equipment be shipped-in-place at the Contractor’s facility in order to accommodate the FAA deployment schedules.

The Contractor must provide warehousing for equipment shipped-in-place in a secure storage facility with controlled access. The FAA will assist the Contractor by providing anticipated schedules and forecasts of shipping requirements. These types of requirements will be defined and presented to the Contractor on a TO/DO.

C.3.4. Integrated Logistics Support The Contractor must provide a range of Logistics Support functions to the Government, including Interim Contractor Depot Logistics Support (ICDLS), warehousing of parts, inventory control, repair services, parts shipping and receiving, and status reporting. The Contractor will be providing logistics support services during the weather system implementation phase of the FAA program. Logistics support will transition to the FAA Logistics Center after the system implementation phase is completed.

The Contractor should have a designated Property Manager who has some professional training in the field of Government contract property management, with a minimum of 3 years of work experience in the field. Additionally, entry level certification in Property Management from institutions such as National Property Management Association (NPMA), Federal Acquisition Institute (FAI), Defense Acquisition University (DAU), United States Department of Agriculture Graduate School (USDA), etc. is desired.

C.3.4.1. Interim Contractor Depot Logistics Support (ICDLS) The Contractor must provide ICDLS support for the FAA weather systems and associated ancillary equipment purchased throughout the contract period. Support services must begin with the initial warranty period provided by OEM vendors and transition to Contractor support with the expiration of warranty for each item ordered under this contract. This entails complete supply support, which includes issuing serviceable hardware Lowest Replaceable Units (LRU), technical documentation, software/firmware, and/or spare LRUs for the weather systems purchased throughout the contract period.

The Contractor must furnish all labor, tools, test equipment, spares, parts, software, and any other technical or administrative support necessary to provide the required ICDLS.

The Contractor must develop a complete Contractor’s Master Parts Inventory including lower level LRUs and GFE spares, if any. The FAA will participate in the list development and will approve the range and depth of all ICDLS spares. The Contractor must update

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In the event an Exchange and Repair (E&R) or Repair and Return (R&R) part can be repaired for less than 50% of the current price, assuming the item’s price is $600 or above, the part must be repaired. If the repair cost is over 50%, the part will be deemed expendable with CO or COR concurrence. If an item is at risk of being obsolete, then the decision regarding expendability resides with the COR.

Definitions:

The following definitions are applicable to the CDLS task:

(1.) Lowest Replaceable Unit (LRU): An essential support item, which is removed and replaced at field level to restore the end item to operationally ready condition. The Contractor must procure Components/Piece parts required to support the repair of a returned LRU.

(2.) Serviceable Item: The condition of an item in a good state of preservation that can be placed in service IAW applicable manufacturer’s overhaul limits and instructions and/or pertinent regulations of the FAA without repair.

(3.) Expendable Item: Any hardware LRU that can be removed and replaced to restore the system. An expendable LRU possesses characteristics, qualities, and low cost that makes it uneconomical to restore the defective LRU. The Contractor must procure expendables to support the repair and restoration of the CDLS systems supported. Expendables must be identical in form, fit, and function to the original item.

(4.) Consumable Item: Any item that can be removed and replaced to restore the system.

A consumable item is a low cost, non-repairable items such as fuses, light bulbs, knobs, resistors, wire, battery terminal lugs, etc.

(5.) Exchange and Repair: Any hardware LRU, except expendable/consumable, that when failure occurs beyond the capability of the site technician, is returned to the Contractor after a serviceable item is received on-site. The designation of an item of supply as E&R indicates the logistics status assigned for inventory management purposes rather than the physical condition of an item. A serviceable item is sent from the Contractor to a FAA field facility upon request by the COR; and an unserviceable item is returned to the repair facility (Contractor) in exchange for the serviceable item, unless otherwise authorized.

(6.) Repair and Return: Any hardware LRU, except expendable/consumable that when failure occurs, beyond the capability of the site technician, is returned to the Contractor for repair and return to the facility due to item not available from stock or cannot be procured in sufficient time to satisfy the requirement.

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(7.) Test: A test or check of equipment in its operational (or functional) environment, using equipment, procedures, and limits specified in applicable authorized manufacturer publications, manuals, specifications, and technical orders, or FAA authorized changes in procedures and limits.

C.3.4.2. Requisition Process The Contractor must provide a web-based interface tool to support the ICDLS process.

The tool must be accessible by FAA personnel identified by the COR.

The FAA COR, or designated representative, will submit ICDLS orders/requisitions to the Contractor via the Contractor’s ICDLS Interface Tool.

The Contractor must:

(1.) Utilize the ICDLS web-based interface tool to receive, process, and close-out field orders/requisitions.

(2.) Immediately report all problems utilizing the ICDLS Interface Tool to the COR.

(3.) Monitor the ICDLS web-based interface tool for requisitions throughout the day and process requirements IAW designated priority.

(4.) Provide designated points of contact, by name and telephone number, who can be contacted if immediate shipment of an asset is required at any time outside of standard working hours.

(5.) Annotate applicable information in all appropriate Interface data fields for the required asset and record all associated shipping information.

(6.) Record required order shipment information in the ICDLS web-based interface tool by close of business the same day as shipment.

(7.) Track the returns of repairable assets and annotate information in the ICDLS web-based interface tool to include originating site, LRU, date returned, and associated shipping information within 24 hours of return delivery.

(8.) Ensure information is accurately recorded in the ICDLS web-based interface tool prior to invoice submission. Requisitions/Orders will not be deemed as completed for invoice acceptance until shipping, return, and close-out information is accurately recorded.

In the event that the ICDLS web-based interface tool is temporarily unavailable and an urgent need for shipment of an asset exists, the requisition may be submitted to the Contractor by the COR via telephone, email, fax, or electronic media.

All applicable order shipment information is to be recorded by the Contractor in the ICDLS web-based interface tool within twenty-four (24) hours of shipment. All applicable information regarding items returned to the Contractor must be recorded by the

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Contractor in the ICDLS web-based interface tool within five (5) business days of receipt of the returned asset.

C.3.4.3. Storage of Depot Spares

C.3.4.3.1. Warehouse Requirements The Contractor must furnish and manage climate-controlled warehouse storage space of approximately 25,000 cubic feet to meet ICDLS stocking requirements. This storage space must be established to facilitate the temporary storage and rapid deployment of piece parts and associated equipment for field repair requirements. The Contractor is responsible for any equipment necessary to move items in, out, and around the warehouse space. The ICDLS warehouse space must be a secure area with access door(s) sized to allow free movement of the weather systems and accessories.

The Contractor must implement and maintain an Inventory Management System (IMS) approved by the Government to monitor the status of all the parts, GFE, and systems stored in the ICDLS warehouse within thirty (30) calendar days of notification of TO/DO award. All items removed or added to the inventory must be entered in the IMS within twenty-four (24) hours of action. The IMS must allow Government access via a web-based interface. Inventory status from the IMS must be included in the monthly Program Management Report. The IMS section of monthly Program Management Report must include the following information on each item: description, part number, National Stock Number if applicable, beginning quantity, quantity used, quantity delivered, end quantity, cost, and condition (operational/non-operational/awaiting evaluation).

C.3.4.3.2. Transition-In Requirements The Contractor must ensure the warehouse space and IMS are able to accept initial shipments of Government-provided parts and equipment within sixty (60) calendar days of notification of TO/DO award. The Contractor must be able to accept shipment of a volume of parts and equipment equal to the total contracted warehouse capacity. A copy of the FAA Form 4650-12 (Material Requisition/Issue Receipt) acknowledging receipt of GFE must include any discrepancies identified by the Contractor.

C.3.4.3.3. Transition-Out Plan and Execution The Contractor must provide the COR a Transition-Out Plan sixty (60) calendar days prior to the last day of the contract. The FAA will use this Transition-Out Plan in the event the FAA awards a follow-on contract. If the follow-on contract is awarded to any Contractor other than the incumbent, then the incumbent Contractor must cooperate to the extent required to permit an orderly change over to the successful Contractor to ensure a smooth transition to the new contract. During this Transition-Out period, the incumbent Contractor is fully responsible for all current contract requirements. The Contractor must provide a GFE Inventory Report at contract closeout that identifies quantities of each item received, quantities of each item consumed in contract performance, and quantities of each item returned to the Government during the period of performance of the contract.

At a minimum, the Transition-Out Plan must include:

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(1.) A list of all current equipment being stored in support of Logistics and ICDLS requirements.

(2.) A final financial report.

(3.) A final status report that includes a projection of activities for the remainder of the contract.

(4.) A closeout meeting with the FAA (details and participants to be determined by the

FAA).

(5.) All FAA security badges, if issued, must be returned to the COR by closeout of the contract.

C.3.4.4. Delivery Requirements Upon request by the Government, the Contractor must ship a serviceable item to the designated field facility. The method of shipment must be commensurate with the priority identified in the requisition by the COR via the ICDLS Requisition Process. The Contractor must use a traceable means of shipment.

The Contractor must provide a Returned Material Authorization (RMA) number with the asset if the item requires return to the Contractor for repair or evaluation. Transportation charges must be listed as a separate item on all invoices and tied to purchase order number. The Contractor must provide the COR with a list of failed LRUs not returned to the Contractor’s facility within twenty-one (21) working days after shipment of serviceable asset. This list must include the order number, national stock number (NSN)/part number, and point of contact (POC). The COR will then contact the field POC to ascertain disposition of asset.

The following priorities must apply for delivery of all items. The designation of priority delivery must be made by the COR. The Contractor must provide a 24/7 point of contact point (name, phone number, and email address).