PWS_Revised_-0080.pdf

Performance Work Statement

WPMH-15-0080

WHSC Moving Services

A. DESCRIPTION OF SERVICES

A.1. General

The purpose of this Project shall be to secure the services of a competent Contractor who shall be able to provide complete, safe, orderly, and secure Move Shop Services (MSS) for The Executive Office of the President, all of the tenants and Buildings that are part of the GSA White House Complex. This competent Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all Move Shop Services (MSS) described herein.

Omissions or misrepresentations contained in this Scope of Work are unintentional and shall not in any way or manner circumvent or supersede existing requirements such as, but not limited to laws, codes, rules, and regulations of local ordinance, state law, Federal law, and FAIR Act. In all instances local, state, and Federal laws, acts, and ordinances shall dominate and determine actual requirements of this Scope of Work.

A.2 Travel

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National

Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia. There will be no reimbursement for travel within the GSA

NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates. No travel reimbursement outside of GSA/NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the

Contracting Officer’s Representative

A.3. Contract Effective Period

08/01/2015 – 07/31/2020

Base Period: 365 days after date of award.

Option Period One: 365 days after date of option exercise.

Option Period Two: 365 days after date of option exercise.

Option Period Three: 365 days after date of option exercise.

Option Period Four: 365 days after date of option exercise.

B. LOCATION OF SERVICES: Moving Services awarded under this Request for Quote shall be provided for multiple buildings listed below in the National Capital Region:

BUILDING

NUMBER BUILDING NAME BUILDING ADDRESS

DC0117AA Jackson Place Complex 708 Jackson Place, NW

DC0118AA Jackson Place Complex 712 Jackson Place, NW

DC0119AA Jackson Place Complex 716 Jackson Place, NW

DC0120AA Jackson Place Complex 718 Jackson Place, NW

DC0121AA Jackson Place Complex 22 Jackson Place, NW

DC0122AA Jackson Place Complex 726 Jackson Place, NW

DC0123AA Jackson Place Complex 730 Jackson Place, NW

DC0124AA Jackson Place Complex 74 Jackson Place, NW

DC0125AA Jackson Place Complex 736 Jackson Place, NW

DC0126AA Jackson Place Complex 740 Jackson Place, NW

DC0017ZZ White House 1600 Pennsylvania Avenue, NW

DC0035ZZ Old Executive Office Bldg 17 th & Pennsylvania Avenue, NW

DC0042ZZ President’s Guest House 1651 Pennsylvania Avenue, NW

DC0048ZZ Winder Building 600 17 th Street, NW

DC0078ZZ 1724 F Street, NW 1724 F Street, NW

DC0105ZZ New Executive Office Bldg 725 17 th Street, NW

DC1105ZZ White House Garage 1222 nd

Street, NW

VA0506AV Franconia Warehouse 6808 Loisdale Rd, Bldg A Springfield, VA

C. SPECIFICATIONS

Introduction

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. The Contractor shall (at a minimum) –

1. Shall furnish all supervision, labor, materials, and equipment necessary to perform all of the services contemplated under this contract, in an orderly, timely, and efficient manner to the complete satisfaction of the COR.

2. Pad, pack, and/or crate items for safe transportation without the use of steel strapping.

3. Disassembling property where necessary.

4. Loading property at its present location, transport to and delivery to designated spaces at its new location.

5. Perform placement of property as required.

6. Reassemble previously disassembled property.

7. Remove all packing and crating materials.

8. Perform any other services, which may be required under normal circumstances during performance of moving services.

9. Be available at other than specified normal operating hours to perform after hour move jobs.

10. Perform occasional set-up and breakdown of conference equipment and furniture.

11. Perform occasional transport of equipment and furniture to and from the Landover and Franconia

Warehouses, and other locations as needed.

12. Occasional transport of X-rayed items from the Remote Delivery Site (RDS).

13. Perform before and after prop inventories.

14. Keep the Contracting Officer’s Representative (COR) informed of the status of work being performed.

15. Provide the COR with work schedules and any other pertinent information required.

16. Reduce the environmental impact of work performed by using environmentally sound business practices, processes and products.

C.1 Scope of Services

A. The purpose of this Project shall be to secure the services of a competent Contractor who shall be able to provide complete, safe, orderly, and secure Move Shop Services (MSS) for The Executive

Office of the President, all of the tenants and Buildings that are part of the GSA White House

Complex. This competent Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all Move Shop Services (MSS) described herein.

B. Contractor shall assign to this project a Competent Supervisor capable of communicating in

English and capable of reading and thoroughly understanding the Contract documents and thoroughly experienced in the type of work being performed, who shall receive instructions from the CO and COR. Contractor shall provide regular MSS during the core hours of seven (7) AM until seven (19:00) PM on a daily basis Monday through Friday.

C. Contractor shall provide employees who are capable and qualified to perform the work assigned such as but not limited to: truck driver; fork-lift operator; mover specialist; laborer; systems furniture technician; supervisor; crew leader; move coordinator; packer; project manager. These categories are provided for reference purposes of possible labor categories only and do not represent required personnel for this Project.

D. Contractor shall be provided Government-Owned computers and other electronic equipment for communication of work requests and response to those work requests. Contractor shall not connect any unauthorized electronic equipment to any available computer and/or network connection(s). Failure of the Contractor or employees to adhere to this requirement shall be grounds for immediate termination of the employee(s) and possible Termination for Cause

(TforC) of this Contract.

E. Contractor shall be made aware of work and work requests through computer systems know as

GSA Maximo and EOP Maximo.

F. The Contractor shall provide all necessary move supplies including but not limited to: bubble wrap; packing tape; four and two wheel dollies; motorized vehicles such as truck(s) and cars; as well as qualified personnel who shall completely, safely, securely and in an orderly manner provide MSS.

G. Contractor shall provide the Government an annual allotment of 1,500 “Legal Tote” type boxes for each one (1) year contract term, in support of basic move services, at no additional cost to the

Government. The contractor shall submit a balance of the number of boxes used and the number of remaining boxes under the annual allotment, as part of the monthly invoice. The Contracting

Officer shall issue a final decision regarding any dispute over the number of boxes provided to the Government, as stated in the contractor's invoice.

H. Contractor shall notify the CO and COR when 50% and 75% of the annual allotment of boxes, required under basic services, have been supplied. Additional boxes in excess of 1,500 per one-year contract term, shall be purchased on a reimbursable basis, in accordance with section F.2 of this Performance Based Statement of Work (PBSOW).

C.1.2 General and Administrative Requirements

A. This is a Performance Based Requirement and as such the Contractor shall propose how they intend to provide an adequate mix of staff to meet all requirements of the contract. The

Contractor shall ensure employees maintain communications access with the COR to allow contact by the Government at all times during the Normal Work Hours and are able to effectively communicate with Government personnel.

B. Outside of Normal Working Hours, the Contractor shall maintain some designated form of communication with on-call staff to allow the Government to contact such on-call staff at any time for emergency response.

C. The Contractor shall develop and submit to the COR five (5) copies of a laminated card with key personnel and emergency contact information (which may include subcontractor contacts, as applicable). The key personnel and emergency contact information must be kept up to date.

D. All contract employees, including subcontractor employees, must sign in and out at the beginning and end of their shifts on a log established at each building for security and contract administration purposes. The Contractor’s employees and subcontractor employees shall follow sign-in/sign-out log and card access requirements as directed by the COR and the Contractor shall accumulate the logs for a calendar week, certify in writing on each that the information shown thereon is true and correct and, within seven (7) calendar days, turn them over to the COR.

C.1.3 Receive, Send, and Dispatch Data / Information

Contractor must provide and maintain an onsite computer and High Speed Internet Service (e.g., DSL or cable) for receiving and dispatching service call information via the web OR a fax machine and services with receiving and sending capability in order to receive service calls via fax.

Contractor shall also have electronic means to communicate with GSA for service calls, emergencies, status, etc.

C.1.4 Scheduling Operations and Service Calls

A. Sign-in/Sign-out log: The GSA 139 is the designated log format used for Contractor employees to identify themselves by providing appropriate information and their signatures as they enter and leave buildings. The Government requires that all Contractor employees use this form whenever they enter or leave the buildings covered by this contract. This includes when providing any Basic

Services, and when performing Overtime Services. Each Contract employee must sign out (in addition to signing in) when leaving the building, using the same line that was used to sign in.

Contract supervisors must indicate their titles alongside their signatures. The Form 139 Log shall be signed by all contract employees at the building entrance locations designated by the COR.

B. Service call requests shall be performed as follows:

(1) Requests for service outside Contractor Work Hours: Requests will generally be issued by the CO or his representative and be communicated via email to the Contractor. These service calls will be requested on a reimbursable basis and will be ordered either through the issuance of a

Task Order (GSA 300) or if under the micro-purchase threshold ($2,500.00) the COR may order the services and use a Government purchase card

(2) Requests for service during Contractor Work Hours: Requests for service during

Contractor Work Hours will generally be issued by the COR’s verbal, or by using MAXIMO or other computerized maintenance system.

(3) Service calls, Emergency or NON-emergency Requests: The Contractor shall be at the service call site for any emergency service call no later than 1 hour after receipt of the service call request. This request may be either written or verbal. The COR shall determine if a service call request is of an emergency nature regardless of the time of day or the actual deficiency requiring corrective action by the Contractor. The Contractor shall continuously work on all emergency service calls until the emergency is relieved.

(4) Service call completion: Corrective action shall be completed within 4 hours of receipt of any service call, either emergency or non-emergency.

(5) Service call request: Service call request forms shall be completed by the Contractor to document all service call requests. The Contractor shall fill out those portions of the Form identifying action taken, time expended, date completed, monies expended, and the signature of the mechanic who performed the work. The Contractor shall return all completed GSA Forms to the COR as repairs are completed.

C.2 Definitions / Acronyms

Acronyms:

GSA-General Services Administration

BM- GSA Building Management Official

USSS- United States Secret Service

CSO- Complex Safety Officer

CFPO - Complex Fire Safety Officer

TA – Tenant Agency

PBSOW - Performance Based Statement of Work

WHSC – White House Service Center

MSS – Move Shop Services

NCR – National Capitol Region

CO – Contracting Officer

COR – Contracting Officer’s Representative

GPP – Green Purchasing Program

RDS – Remote Delivery Site

C.2.1 Acceptance

Acceptance means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Approval

Approval means the Government has reviewed submittals, deliverables, or administrative documents

(e.g., quality control plan, insurance certificates, etc.) and has determined that the documents conform to contract or contract requirements.

C.2.3 Basic Services

The Basic Services of the contract consist of the contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract Performance Work Statement and related general and administrative requirements which do not contain provisions for separate reimbursement.

C.2.4 Contracting Officer (CO)

The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take action on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he may delegate certain other responsibilities to his authorized representatives.

C.2.5 Contracting Officer Representative (COR)

The COR is designated by the CO to assist him in discharging his responsibilities. The responsibilities of the COR include, but are not limited to: evaluating contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; and advising the CO of any factors which may cause delay in work performance.

C.2.6 Contractor

“Contractor” as used herein refers to the firm awarded this contract.

C.2.7 Emergency Callback

An “emergency callback” is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.8 Environmentally Sustainable

Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Attributes of environmentally sustainable products include those that are energy efficient, water-efficient, biodegradable, environmentally preferable, non-ozone depleting, contain recycle content, non or less toxic, EPA-designated and biobased.

C.2.9 Federal Holidays

“Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday 14 are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the

11th of November and Thanksgiving is always the 3rd Thursday of November

C.2.10 Federal Executive Holidays, Unanticipated

Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday

C.2.11 GSA Green Purchasing Program (GPP)

The GPP which includes the Green Purchasing Plan specifies requirements to promote the purchase of environmentally sustainable products and services.

C.2.12 Management Information System Data

Reports, records, and logs that contain information relative to the operation of the building such as but not limited to: preventative maintenance cards, service call logs, sign-in and sign-out sheets. This information must be maintained in an automated data system that is agency compatible.

C.2.13 Modification of Contract

Modification is a bilateral or unilateral change in the terms of a contract

C.2.14 Monthly Progress Report

A progress report prepared monthly that itemizes all current incomplete work (e.g., incomplete preventive maintenance, incomplete repairs), summarizes work completed during the month, and itemizes issues under investigation.

C.2.15 Negligence

“Negligence” is the failure to use due care under the circumstances. It is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.2.16 Normal Working Hours

Normal Working Hours are the hours of building operations under most circumstances, when all services must be provided to all occupants and are defined as Monday through Friday 7am through 7pm EST.

C.2.17 Performance Based Service Contracting

The procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.18 Performance Work Statement (PWS)

The Performance Work Statement details the work requirement and can be referred to as the specification.

C.2.19 Quality Assurance Surveillance Plan (QASP)

The QASP is the Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW).

C.2.20 Quality Control Program (QCP)

Contractor shall established a Program to assure the requirements of the contract are met as specified.

Within 15 calendar days after the contract start date, the Contractor shall submit a copy of his proposed

Quality Control Program to the COR. If the QCP is unacceptable, the Contractor shall correct the COR’s identified deficiencies and resubmit the QCP to the COR within 15 calendar days.

C.2.21 Routine Service Request Response

The Contractor shall respond promptly to routine move requests and complete the required work within 4 hours of notification. The Contractor shall immediately notify the CO or their designee with a written extension when the routine service call cannot be completed within the specified timeframe.

C.2.22 Transition Phase Startup

The Contractor shall provide 30 days of transition startup services prior to the Contract start date to assist transitioning between Contractors. The purpose of this phase is to permit a transition that is seamless to the tenants. Within the 10 days of the startup phase the Contractor shall submit a schedule and staffing plan for the startup phase.

C.2.23 Phase-out Transition Period

When the Contract ends, the Contractor shall cooperate with the incoming Contractor during a phase-out period. For planning purposes, the Contractor shall assume a phase-out period of 30 days. This Phase- out

Transition Period shall apply even in cases where the Government terminates the Contract, whether by default or convenience.

During this phase-out period, the Contractor shall:

a. Assist the CO or their designee and incoming Contractor for a seamless transition in MSS with no adverse effect on the building tenants;

b. Provide GSA and the successor Contractor with access to all records and official documentation (both hard copies and electronic as applicable) required by this Contract;

c. Provide training to the successor Contractor on GSA MAXIMO and EOP MAXIMO

Systems

d. On the last performance day of the Contract, the Contractor shall turn over to the CO or their designee all keys and identification badges or cards.

e. Coordinate and complete disposal, cleanup, and transfer of all materials according to applicable laws.

f. Provide all data records (database files, spreadsheets, etc.) relating to building systems, assets, work orders, permits, work activities, etc. to GSA. GSA owns all data compiled under this Contract or ancillary to this Contract.

C.3 Safety and Environmental Management

C. 3.1 General

The Contractor shall use to the extent practicable, the safest and most environmentally friendly products and processes available. The Contractor shall be cognizant of and comply with all Federal, State, and

Local laws and Regulations related to building management (permitting inspection, testing and personnel safety; control of hazardous substances, certification) to include materials and associated systems used or removed in the performance of this contract. Contractor and shall comply with all such requirements, including record keeping. The Contractor shall comply with all Federal, State, and Local environmental and safety laws and regulations that relate to performance of tasks within the scope of this Contract. The

Contractor will be responsible for any fines or penalties levied by any environmental or regulatory authority resulting from their action or inaction, (not actions or inactions from a third party or the government) and may be charged the cost as a performance deduction under the Adjusting Payments clause. The Contractor’s maintenance, operations, materials and processes shall use green products and processes including, but not limited to products containing recycled content, environmentally sustainable products and services, bio-based products, and products and services that minimize the use of energy, water, and other resources.

C.3.2 Facility Hazards

The Contractor shall assist in identifying facility health and safety hazards and report all hazards in writing to the CO or their designee on GSA Form 3614, GSA Notice of Unsafe/Unhealthful Workplace

Conditions. The Contractor shall take immediate action to control hazards that present an imminent danger. It is GSA policy to provide safe and healthful facilities for its employees, tenants, contractors, visitors and the general public. GSA will provide for review all available documentation on safety and health hazards and deficiencies for each applicable facility. Such documentation may include safety, health, fire and environmental surveys, asbestos surveys, radon and water test results and other available information.

C.3.3 Workplace Safety

The Contractor shall develop a site-specific occupational safety and health program specifically addressing applicable components of 29 CFR 1910 and 29 CFR 1926. As a minimum, the contractor’s safety and health program shall include the areas cited in paragraph 11.2. The safety and health program shall be submitted to the CO or their designee for review and approval 30 days after award. By approving the program, GSA assumes no responsibility for the Contractor’s occupational safety and health program.

C.3.4 Storage

It is prohibited to store, position, or use equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities. Storing of combustible or flammable liquids shall be in accordance with the current edition of the National Fire Code for Flammable and Combustible Materials (NFPA 30).

C.3.5 Obstructions: No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupants, or to present an unsafe or unhealthy condition to the public or building occupants.

C.3.6 Housekeeping: Housekeeping practices shall be in conformance with OSHA 29 CFR 1910.141 and 29 CFR 1926.25, for non-construction and construction contracts respectively.

Contractor shall comply with all applicable local, state and Federal codes, including but not limited to fire codes, the National Electrical Code (NEC), American Society of Heating, Refrigerating and Air

Conditioning Engineers (ASHRAE) and Occupational Safety and Health Administration (OSHA) regulations. Contractor shall preserve the integrity of all environmental compliance and historical elements of the building where this work is done.C.3.8Protection and C.3.7 Damage

The Contractor shall make reasonable efforts to assist the Government to prevent hazardous conditions and property damage and to maintain security. The Contractor shall promptly report such conditions or activities to the CO or their designee and to security personnel. The Contractor shall protect Government property, buildings, materials, equipment, supplies, records, and data within the Contractor’s control against unauthorized access, loss, or damage and excessive energy consumption. The Contractor shall establish a system for onsite work force personnel to report potentially hazardous conditions in the building to the CO or designee. The Contractor and Contractor’s employees and subcontractors shall comply with the GSA’s Rules and Regulations Governing Public Buildings and Grounds (as posted in the building) and shall promptly report violations by employees, or as otherwise observed, to the CO or their designee or security personnel. The Contractor shall provide reasonable assistance to security or emergency response personnel as needed.

C.4 Hazardous Materials

C.4.1 MSDS

The Contractor shall make material safety data sheets (MSDS) available to their employees in accordance with 29 CFR 1910.1200. MSDS shall also be made available to the CO or their designee on request. The

Contractor shall prepare and submit a hazardous materials inventory as an appendix to the building operating plan. The inventory shall itemize all hazardous materials by specific type as sold with individual MSDS and include information pertaining to approximate quantities of each type and exact locations where hazardous materials are to be stored on the premises. This shall be updated and resubmitted annually by September 30 of each year.

C.4.2 Disposition of Hazardous Waste

Hazardous Wastes not subject to the Universal Wastes Rule shall be managed in accordance with 40 CFR

260. Universal Wastes (fluorescent lamps, certain batteries and pesticides) in any quantity subject to the

Universal Waste Rules shall be recycled or disposed of as Hazardous Waste. Preference is given to recycling of intact items.

C.4.3 Environmental Report

The Contractor shall provide all necessary information required in this Section to comply with environmental and green purchasing reporting requirements, and agency sustainability goals in this specification. The Contractor shall submit to the CO or their designee the following reports.

(a) The Contractor shall submit information on green purchasing practices specific to the performance of this con-tract. Records showing the monthly cost of green cleaning products and materials purchased shall be provided to the USDA and the CO or their designee by the

Contractor so that this report can be submitted by the CO or their designee as required by the

Resource Conservation and Recovery Act (RCRA), USDA, and EO 13514. Reportable information is provided in Exhibit 2) for the following:

1. Bio-based: The Contractor shall provide a list of USDA-designated bio-based products purchased October 1-September 30, during the previous fiscal year. Information will include the types and dollars spent on these products. The Contractor shall submit the report in accordance with Federal Acquisition Regulation (FAR) Clause 52.223-2 no later than October 31 of each year during contract performance and at the end of contract performance. The reports shall be submitted in accordance with Exhibit 2.

2. Non bio-based: The Contractor shall submit a report of all non-bio-based products to include:

Green Seal, DfE, CPG, and Environmental Choice (low VOC, Non-Ozone Depleting), as well as non-green (Hazardous/Toxic) products to the CO or their designee no later than October 31 of each year during contract performance and at the end of contract performance. Report shall include the cost of products and materials purchased under this contract.

C.4.4 Recycled Content Product Purchase Annual Reporting

The Contractor shall provide reports, estimating the percentage of total recovered material used in

Contract performance, including, if applicable, the percentage of post-consumer material content, to the

CO or their designee in compliance with the Contractor schedule.

C.4.5 Non-Bio-based Products

The Contractor shall report all non-bio-based products to include: green seal, DfE, CPG, and environmental choice, (low VOC, non-ozone depleting) as well as non-green (hazardous/ toxic products).

C.4.6 Bio-Based Products

For categories of items that are EPA-designated (e.g. Comprehensive Procurement Guidelines [CPG]) and

USDA designated in the BioPreferred Program (visit http://www.biopreferred.gov/), and all other factors

(such as price, performance, and availability) being equal, the contractor shall selected the CPG item. For other purchases, unless the contractor receives an exemption from the Contracting Officer, the contractor shall select USDA designated products over products with other sustainable attributes

The Contractor shall report all USDA-designated bio-based products purchased October 1 - September

30, during the previous fiscal year. Information will include the types and dollars spent on these products.

The Contractor shall submit the report to USDA designated location and a copy to the following email address: PBSbiobasedreporting@gsa.gov no later than October 31 of each year during Contract performance and at the end of Contract performance. In addition, the reports shall be submitted to the environmental point of contact (EPOC) as identified in FAR Clause 52.223.2, and a copy to the CO or their designee.

D. QUALITY ASSURANCE

As part of the Government's quality assurance program, the Government may:

1. Review and, if warranted, reject any reports or other submittals required from the Contractor;

2. Review performance and service records, including but not limited to BAS data, CMMS data, and any computerized or hardcopy records maintained by the Contractor documenting performance under this contract, and require correction of any unsatisfactory conditions noted;

3. Review the adequacy of the Contractor's quality control program and documentation, and the success of this program in correcting deficiencies before the Government must direct correction under its quality assurance program. Improvements may be directed if the program is determined to be insufficient or ineffective.

4. Obtain tenant satisfaction survey information, and require improvements in service on the basis of such in-formation to the extent such results correlate with deficiencies in contract requirements;

5. Make physical inspection of facility equipment and systems, to include programs and files maintained on computers and Contractor on-site offices and work areas, and require correction of deficiencies noted.

6. Contractor performance will be evaluated on the basis of the performance success or deficiencies (which may involve M&V methods), success or failure in meeting other contract requirements, and the Contractor's record of correcting deficiencies when noted.

While corrective actions will be noted, a record of significant performance deficiencies may lead to a performance evaluation which is less than satisfactory even if the Contractor takes corrective action.

The use or non-use of any Quality Assurance methods (e.g., an M&V program) by the

Government will not constitute a waiver of or excuse from contract requirements.

The Government may implement or change the quality assurance measures at any time during the term of the contract

E. DELIVERIES OR PERFORMANCE

E.1 Term of Contract

After award, the successful Contractor will be given a written notice to proceed and shall provide contractual services for a 12 month base period and four (4) one year option periods, subject to the availability of funds (see the clause 32.703-2 Contracts conditioned upon availability of funds), commencing on the date specified in the notice to proceed.

E.2 Optional Services

52.217-8 Option to Extend Services. (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000).

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

E.3 Termination

The Government reserves the right to terminate the contract under the Termination for Convenience clause found under FAR 52.212-4(l) and/or Termination for Cause found under FAR 52.212-4(m).

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

F. CONTRACT ADMINISTRATION DATA

F.1 Payment

Payment will be made on a calendar month basis in arrears upon submission of an invoice. GSA’s standard payment terms are net 30 days. In the event the contract begins or ends during the month, payments will be prorated based on the number of calendar days in the respective month. It is the objective of the Government to obtain complete and satisfactory performance with the terms of the specifications and requirements of this contract.

F.2 Placement of Orders for Additional Services

In addition to basic recurring monthly move services support, the Government may require additional services in support of after-hours/overtime requirements or reimbursable tasks. Additional services shall be order on an indefinite quantity basis in accordance with FAR 52.216-22, effective for the base and each option period under the contract.

The minimum order guarantee for any combination of supplies and services included in the contract price schedule, ordered under this contract is $10,000 for the initial base period of one year, and $10,000 for each one year option period exercised under FAR 52.217-9. The maximum order limit for any combination of supplies and services awarded under this contract, including all options, is $6.5 million.

Orders may be place orally by the COR, when the amount of the order totals $2,500 or less, or in the event of an emergency. All orders, which exceed $2,500, must be placed by the Contracting Officer and confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service to be provided and will establish either a fixed price for the work indicated, or a maximum Contractor compensation. In the event of oral orders of $2,500 or less the Contractor shall not require any additional documentation and/or Task Order to be submitted by the Government and may be processed using the Certified Invoice Procedure.

F.3 Payment Information

Information is available at the GSA Finance center web site, www.finance.gsa.gov, to assist with payment inquiries and other payment-related matters.

F.4 Submission of Invoices

F.4.1 Basic Services

Invoices for Basic and Additional Services shall be submitted on the first of each month to:

GSA Finance Center

GSA Fund 192

P. O. Box 17181

Fort Worth, Texas 76102

F.4.2 Additional Services (Overtime Services)

Each invoice for Additional Services shall be submitted to the appointed COR and shall reference the contract number, the delivery order number, the ordering official, and information describing the work performed. The COR may require attachment of substantiating documentation.

F.5 Suspension of Work

In the event services are not provided or required by the Government because the building(s) is closed due to inclement weather, under construction, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., reductions will be computed as follows:

A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by 21 days per month.

B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of days, appropriate adjustments will be made by the contracting officer to assure the contractor is compensated for services provided.

NOTE: Reductions will not be assessed for daily cleaning requirements on those days in which services are not required by the Government because the building(s) is closed due to unanticipated holidays, declared by the President, provided that payment to employees for such holidays is required in accordance with the wage determination applicable to this contract.

F.6. Insurance

The Contractor shall obtain and maintain for the entire life of the Contract, in addition to any insurance required by law, the following minimum kinds and amounts of insurance required pursuant to FAR clause

52.228-5, Insurance – Work on a Government Installation, and GSAR 552.228-5, Government as

Additional Insured.

(a) Workers' compensation insurance in the amount required by the jurisdiction in which the

Contract is performed. The Contractor shall obtain Employers' liability coverage of at least

$500,000. If occupational diseases are not covered by workers' compensation insurance, Employers' liability coverage shall include occupational diseases.

(b) Broad form comprehensive commercial general liability insurance in the amount of at least

$1,000,000 per occurrence. Such insurance shall include, but not be limited to, contractual liability, bodily injury and property damage.

(c) Comprehensive automobile liability covering the operation of all automobiles used in connection with performing the Contract in the amount of at least $1,000,000 per person and

$1,000,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage.

The Contractor shall promptly provide to the Contracting Officer proof that it has obtained insurance required by the Contract in the form of certificates of insurance. The Contractor shall submit to the

Contracting Officer all renewal certificates issued during the life of this Contract immediately upon issuance.

F.7 COPIES OF THE CONTRACTOR'S PAYROLLS Upon request in writing by the Contracting

Officer, the Contractor shall within five working days, furnish a certified copy of the last payroll prior to date of said request. This payroll shall reflect payments for all contracts’ employees working under this contract during the payroll period. The Contracting Officer may request copies of any or all payrolls during the life of the contract.

G. SPECIAL CONTRACT REQUIREMENTS

G.1. Security

G.1.1 Security Requirements and Personal Identity Verification Procedures The Contractor shall comply with directions provided by the Contracting Officer (CO) regarding all security requirements. All contract employees shall receive a favorable suitability determination, security clearance, and/or meet all security requirements, prior to reporting to work or performing work under this contract. Employees that cannot obtain a favorable security determination, security clearance, or meet security requirements, will not be allowed to work in the Government building.

If the Contracting Officer or his/her representative receives an unfavorable or unsuitable report on any employee, or if the Contracting Officer's Representative finds a prospective employee to be unsuitable or unfit for his/her assigned duties, the Contractor shall be advised immediately that such employee will not be allowed to work or be assigned to work under the contract.

The Government has full and complete control over granting, denying, withholding or terminating clearances for employees. The Government may authorize and grant temporary clearance to employees of the Contractor. However, the granting of a temporary clearance shall not be considered, as assurance that full clearance will follow. The granting of either temporary or full clearance shall not prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

G.1.2 Suitability Determinations

a. All Contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than 6 months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

b. Failure of a Regular Employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the Contract.

c. Contract employees working less than 6 months (Temporary Employees) may, at the Government's option, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, if at all, such Temporary Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badge, and escorted entry, as applicable.

d. Temporary Employees who have not received a favorable suitability determination shall be escorted at all times while in non-public space, as directed by the Government.

e. The Government, at its sole discretion, may grant temporary suitability determinations to Regular or

Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

f. The Contracting Officer or his/her designated representative shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the

Government.

g. The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any Contractor performance under the

Contract.

G.1.3 Compliance with Security Requirements

a. The Contractor shall comply with all GSA and tenant Agency security requirements in the building(s) where work is being performed.

b. When a controlled personnel identification access system is used by a tenant Agency at a site where work is performed, the tenant Agency will be responsible for providing any required access credentials.

Credentials shall be displayed at all times or as otherwise required by the tenant Agency.

G.1.4 Identification Credential

a. Upon receipt of a favorable suitability determination, each Regular or Temporary Employee shall be issued an identification credential (Credential) permitting regular access to the building(s) were work is being performed.

b. Regular or Temporary Employees with Credentials shall be required to comply with all applicable access security screening procedures applicable to Government or other personnel possessing similar

Credentials.

c. All Contractor or subcontractor employees possessing Credentials shall visibly display their Credentials at all times while in the building(s) where work is being performed.

d. The Contractor shall be responsible for ensuring that all identification credentials are returned to the

Government when a particular Contractor or subcontractor employee will no longer be providing service under the Contract at the building(s) covered by the Credential.

e. The Contractor will notify the Government when Credentials are lost. In that event, the Contractor will be responsible for reimbursing the Government for its cost in issuing a replacement Credential.

G.1.5 Standards of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

G.2 Identification Credential

a. Upon receipt of favorable suitability determination as indicated in this document, each employee of the

Contractor will be issued an identification credential. At all times while working on the Contract, a

Contract employee, including subcontractor employees, shall have in his or her possession the specific

Government identification credential issued to him or her by the Government. The identification credential shall be displayed and be visible at all times while on Government property. The CO or designee, Government law enforcement, or security person shall periodically verify passes of Contractor employees with their personnel identification. Contractor employees shall comply with security verification procedures at all times.

b. The Contractor shall ensure that every Contract employee has a Government issued identification credential before the employee enters on duty. As required by the Government, the Contractor shall make his employees available for photo identification badges, on a schedule to be worked out with the CO or designee. The Government will make the identification credentials after a favorable security determination has been received for the Contractor’s employees. Each identification credential shall have an expiration date and Contractor employees shall sign each badge at the time of photographing.

c. The Contractor shall be responsible for ensuring that all identification credentials are returned to the

CO or their designee whenever his employees leave the Contract (when the Contract has been completed, employees leave the company, or employees are dismissed or terminated). The Contractor shall notify the

CO or their designee whenever employee badges are lost.

d. The Contractor will be responsible for paying the Government for replacement credentials at the current cost per…