Warehouse Evidence Room Specs.docx

The Ohio Department of Natural Resources is requesting bids for: Division of Wildlife – District 1 Evidence Room Upgrade Ordering Division and address: DIVISION OF WILDLFIE – 1500 Dublin Rd., Columbus, Ohio 43215 Project Background: In an effort to increase security of the existing ODNR evidence room located at 1500 Dublin Rd, the department is proposing removing several existing windows and HVAC system penetrations, adding a mini-split system, replacing an existing garage door with a roll up dock door, and replacing door hinges on an existing double door Deliverables:

· Remove all existing ductwork. Block in penetrations with CMU

· Remove window fan and replace with glass block.

· Provide a properly sized mini-split heating and cooling system for a 35’ x 60’ room

· Minimum 48,000 BTU Unit

· Remove existing double doors at warehouse entry. Replace the hinges on these doors with continuous security hinges and reinstall

· Remove existing single pane window and wood vent block, replace with CMU

· Remove wood post and all associated conduit, wire and outlets from the center of the room as these outlets are no longer needed; All wires shall be removed from the existing panel; work to be performed by a licensed electrician.

· Provide a new power line to supply walk-in freezer; existing panel has sufficient capacity to accommodate.

· Replace existing garage door with secure roll up dock door (146 x 92”)

· 36 x 80 flush steel exterior man-door removed, disposed of and replaced with security door that includes tamper proof continuous hinge. Door must include panic bar. All other hardware shall be similar to what is on existing door.

· Replace frosted glass panels that match the style of existing panels

· Supply and install a new walk-in freezer (10’x14’x8’). Freezer will have 42” door with ramp and bright white interior and exterior for ease of cleaning and to help visually with lighting. Lighting will have 160-degree LED lighting, cart capable floor ramp, 3 hinge door with lockable handle and interior release. Installation of complete system, including appropriately sized evaporator and compressor.

· Contractor shall install fabricated steel window grills on all exterior windows.

· Contractor shall source and deliver the following:

· Five (5) wheeled four-tier heavy duty steel shelving units (90” x 24” x 90”) (200lb per-shelf capacity)

· One (1) Cotterman three-step ladder 450lb load

· One (1) Pallet Jack (48 x 27”) (min. 5,500 LB)

· Three (3) Liberty 50 Gun Safes 72.5” x 42” x 27.5” (must be delivered on site on a pallet)

· One (1) JACKET Forensic Power Locker (SKU: DF-FD-LOCKER)

· Evidence room was previously a wood-shop, the room will need to be thoroughly cleaned.

Delivery: All deliverables to be completed by December 31, 2025 F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Prevailing Wage: This project is a prevailing wage project.

Contractor shall comply with the prevailing wage requirements described under R.C. Chapter 4115 that include, without limitation, the requirements described under this section. If the Work is subject to payment of prevailing wage rates, the Contractor shall: 1. Pay to laborers and mechanics performing the Work the prevailing wage rates of the Project locality, as determined by the Ohio Department of Commerce, Wage and Hour Bureau; 2. Post in a prominent place readily accessible by all workers on the site, a legible listing of the current classifications of laborers, workers, and mechanics employed under this Agreement; 3. Ensure that the rates posted are current and remain posted in legible condition during the period of this Agreement; and not be entitled to an increase in compensation on account of an increase in prevailing wage rates, except as otherwise provided by applicable law. The Contractor may access the Ohio Department of Commerce, Wage & Hour Bureau at its website, https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform, to obtain the current wage rates.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are required to attend the pre-bid meeting.

A pre-bid meeting will be held on July 25th at 1pm at 1500 Dublin Rd., Columbus, Ohio 43215 To schedule an appointment, contact: Jarod Roof (330-644-2293) (Jarod.Roof@dnr.ohio.gov) Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

a. Please Print Origin N22 On Invoice

b. All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

c. There are two options available to submit invoices to FSS:

d. EMAIL the invoice to: invoices@ohio.gov

f. MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

g. In order for your invoice to be processed, please make sure all the required information is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

h. Each invoice and associated documentation must be a separate file and must be in the .pdf or .jpg format

i. Must include The PO number assigned. You may shorten it to the last five digits

j. Suppliers Full name as it appears on your Purchase Order (PO)

k. The Ship to and/or service facility name and full address;

l. Unique Invoice number

m. Date of service or date work was completed.

n. Complete itemization of services performed, materials or goods supplied and or labor furnished.

o. Line charge(s), if parts are included, please break out the line charges with product and charges separately

p. No sales tax;

q. Remit address that matches our records for payment.

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