20170509_PWS-Elevator_Base_2017-2018_050317.pdf

Performance Work Statement (PWS)

Elevator Maintenance and Repairs

April 2017 ii

Table of Contents

1.0 Introduction 1

1.1 Background 1

1.2 Objectives 1

1.3 Mission Statement 1

2.0 Requirements 1

2.1 General 1

2.2 Scope 1

2.3 Changes in Scope 1

2.4 Subcontract Management 2

2.5 Other Direct Costs 2

2.6 Period of Performance 2

2.7 Place of Performance 2

2.8 Hours of Operation 2

2.9 Recognized / Federal Holidays & Government Closures 2

2.10 Government Key Personnel 2

2.11 Contractor Key Personnel 3

2.12 Special Qualifications 3

2.13 Contract Administration and Management 3

2.14 Post Award Conference/Periodic Progress Meetings 4

2.15 Quality Control 4

2.16 Transition (Phase-in/Phase-out) 4

2.17 Contractor Manpower Reporting Application (CMRA) 4

2.18 Identification of Contractor Employees 5

2.19 Attire 5

2.20 Standards of Conduct 5

2.21 Non-Personal Services 6

2.22 Government Furnished Property/Utilities/Equipment/Materials 6

2.23 Contractor Furnished Material/Solutions/Equipment/Tools/Facility/Telephone 7

2.24 Special Requirements 7

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2.25 Criminal Background Checks 7

2.26 Security Requirements and Access Control Credentials 8

2.27 Vehicle Operation 8

2.28 Search and Seizure 8

2.29 Operations Security (OPSEC) Training 8

2.30 AT Level I Training 8

2.31 iWATCH Training 9

2.32 Physical Security 9

2.33 Controlled Access Buildings 9

2.34 Emergency Services 9

2.35 Damages 9

2.36 Safety 10

2.37 Fire Prevention 10

2.38 Environmental and OSHA Requirements 10

2.39 Green Procurement 11

2.40 Disposal 11

2.41 Energy and Utilities Conservation Program 11

3.0 Performance Requirements and Standards 12

3.1 High Level Objectives 12

3.2 Routine Maintenance and Repair 12

3.3 Perform Service / Emergency Call Response 13

3.4 Safety Testing 13

3.5 Completion of Work 14

3.6 Part Replacements 14

4.0 Performance Requirements Summary (PRS) MATRIX 14

4.1 Quality Assurance 15

4.2 Quality Control Plan 16

5.0 Deliverables 16

6.0 Related Documents 17

6.1 Definitions and Acronyms 17

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6.2 Applicable Directives and Publications 23

6.3 Technical Exhibits 24

1.0 Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform elevator services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1 Background: Fort Leavenworth is located in Leavenworth, Kansas in Leavenworth

County. Fort Leavenworth consists of approximately 5,600 acres and 2,500 buildings. The population base consists of approximately 7,533 Military and Government Civilian and

Contractor personnel, as well as 5,200 resident Family Members.

1.2 Objectives: Technical Exhibits (TE) and attachments identify which requirements for buildings, type of elevator, specifications, and frequency of maintenance required for each designated elevator to have services.

1.3 Mission Statement: The goal is to support mission accomplishment by providing maintenance and repairs to the elevators allocated in this contract on Fort Leavenworth. To meet this goal, close coordination is required between the Contractor, Contracting Officer

(KO), Contracting Officer’s Representative (COR), and Alternate Contracting Officer’s

Representative (ACOR) to efficiently provide continuous and safe operation while minimizing disruptions within the facilities and meeting security requirements.

2.0 Requirements.

2.1 General: The Contractor shall provide all management, travel, maintenance, service / emergency calls, monthly, yearly tests, load test, and 5 year safety tests, supervision, materials, tools, and equipment necessary to perform inspection, preventive maintenance, and repairs to the elevators at Ft. Leavenworth, KS in a manner that will ensure continuous and safe operation. The Government shall provide the access to the equipment to perform maintenance service, and the Contractor shall keep the equipment in good operating condition, conforming to all safety regulations. See Technical Exhibit (TE) for the list of elevators and their locations.

2.2 Scope: The Contractor shall perform elevator maintenance and repairs in accordance with the PWS.

2.3 Changes in Scope of Work: During performance of the contract the Government reserves the right to add or delete elevators as required. A modification to the contract will be executed to incorporate these changes.

2.3.1 If routine work cannot be accomplished for reasons beyond the control of the Contractor, or reason of Government interference, the Contractor shall notify the COR/ACOR in writing by

1000 following day of the deviation. The service shall revert back to its regular schedule as soon as possible.

2.3.2 In the event that an on-call service or special event is delayed, rescheduled, or cancelled by the Government, Technical Exhibit 2 will be followed.

2.3.3 If the work requested by the COR/ACOR is denied on the behalf of the contractor a written statement from the contractor will need to be submitted to the COR/ACOR within 24 hours of request. Denial will release all liability the government has to the contractor.

2.4 Subcontract Management: The Government does not have a contractual binding agreement with the subcontractor.

2.5 Other Direct Costs: All cost associated with supplies, equipment, and transportation for the needs of completing the duties of this contract are at the cost of the contractor.

2.6 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years. The Period of Performance reads as follows:

Base Year 06 Jun 2017 – 05 Jun 2018

Option Year I 06 Jun 2018 – 05 Jun 2019

Option Year II 06 Jun 2019 – 05 Jun 2020

Option Year III 06 Jun 2020 – 05 Jun 2021

Option Year IV 06 Jun 2021 – 05 Jun 2022

2.7 Place of Performance: The work to be performed under this contract will be performed at specified Fort Leavenworth buildings. See Tech Exhibits (TE) for the list of elevators and their locations.

2.8 Hours of Operation: The Contractor is responsible for providing services between the hours of 0700 – 1600 Monday through Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. There will be no overtime work paid on Fort

Leavenworth unless authorized by the KO. Labor is configured within the bounds of the contract. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.9 Recognized / Federal Holidays & Government Closures: Federal holidays or when the unanticipated holidays declared by the President, Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.9.1 Federal holidays are:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

2.10 Government Key Personnel: The only personnel authorize performance of work to be completed for elevator services on this contract will be the KO/COR/ACOR. If any work is authorized from other than these personnel, and performance of work by the Contractor is completed, this work will be an unauthorized commitment and may not be paid for by this contract. The Contractor or the person who authorized the work may be held liable/responsible for the cost of unauthorized services.

2.10.1 The Contracting Officer (KO) has the overall responsibility to ensure that as requirements of law and regulations are followed for government contracts. The KO is the only person that has the authority to bind, and obligate the government especially with regard to changes in cost, price, estimates or changes in delivery dates. The KO is the only person that has the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.10.2 The Contract Officer Representative (COR) and/or Alternate Contract Officer

Representative (ACOR) will be identified by separate letter. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor

Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR/ACOR, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR/ACOR are not authorized to change any of the terms and conditions of the resulting contract.

2.10.3 A government building monitor may be selected at most buildings. The Building

Monitor informs the COR/ACOR of any indications of non-performance of contractor tasks, unauthorized changes in the frequencies of task performance, and/or validation of customer complaints. The Building Monitor has no authority to direct the Contractor.

2.11 Contractor Key Personnel: The Contractor shall provide a Project Manager who shall be responsible for the performance of work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO within 10 days of implementation of contract or whenever there are changes. The Project

Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available between 0700-1600 Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

2.11.1 The Contractor shall furnish as many supervisory, administrative, and direct personnel as are needed to accomplish all work required by this PWS.

2.12 Special Qualifications: Elevator maintenance personnel are required to be certified maintenance technicians and knowledgeable in all regulations pertaining to all elevators specified in this contract.

2.13 Contract Administration and Management: The Project Manager and/or alternate Project

Manager shall have consistent communication to discuss items of interest or concern in the execution of the contract. These meetings maybe performed in person, by phone or by email.

2.14 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the

KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

2.15 Quality Control: The Contractor shall develop and maintain an effective Quality Control

P l a n a n d process which will ensure services are performed in accordance with this PWS.

The Contractor shall develop and implement procedures to identify and prevent reoccurrences, and to ensure maintenance and repair services are performed in accordance with ANSI/ASME

A17 and other applicable standards and codes, and to assure the requirements of the contract are provided as specified. The Contractor may not hire off-duty Government Quality Control

Evaluators or any other persons whose employment would result in a conflict with DOD

Directive 5500.7- R, “Joint Ethics Regulation”.

2.16 Transition (Phase-in/Phase-Out): N/A, Not applicable to this contract.

2.17 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant

Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1)

Contracting Officer (KO), Contracting Officer’s Representative (COR), and Alternate

Contracting Officer’s Representative (ACOR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4)

Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments

(including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

(9) Estimated data collection cost; (10) Organizational title associated with the Unit

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the

Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the data Garrison server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

2.18 Identification of Contractor Employees: All Contractor personnel when answering a telephone shall also clearly identify themselves as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.,) or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.18.1 The Contractor shall provide the KO/COR/ACOR with a list of all employees who will perform work under this contract two (2) working days prior to the base period of performance, any option (follow-on) years initiating performance of work, and at any time there is a changed in employees. The Contractor shall notify the COR/ACOR in writing of any additions or changes in work assignments five (5) business days prior to start of work and one (1) business day after termination. The list shall include the full name, and work assignment of each employee.

2.18.2 All contract personnel shall wear a badge and uniform that clearly delineates them as a

Contractor employee. Identification badge shall include the full name of the employee, name under which the Contractor is doing business, and employee's picture. Badge shall be plastic laminated at least two by three inches (2" x 3") in size.

2.19 Attire: The Contractor shall ensure that personnel do not present a derogatory appearance and that their conduct shall not reflect poorly upon this Installation or the Department of the

Army. The Contractor may elects to have uniforms.

2.20 Standards of Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The

Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD

Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 2101-

2107 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.20.1 The Contractor and Contractor's employees shall, at all times, conduct themselves in a professional and courteous manner when dealing with customers. Validated instances of non-courteous behavior and unprofessional conduct will constitute Contractor nonperformance in that area. When any Contractor employee receives two (2) valid customer complaints in a one-year period, the Contractor shall consider removing such employee from employment under this contract. Removal of employees for such reasons shall not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract. The Contractor shall report to the COR/ACOR all disputes with customers or other

Government contractors resulting from receiving or providing support. The Contractor shall provide an oral report within two hours after such a dispute occurs. The Contractor shall submit a written report covering facts about the dispute within five (5) business days following oral notification.

2.21 Non-Personal Services: The FAR provides that each contract arrangement be judged in the light of its own facts and circumstances, with the key question always being whether the

Government will exercise relatively continuous supervision and control over the Contractor personnel performing the contract. To ensure that services provided under this contract are non-personal in nature, employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the Contractor. The

Government will notify the Contractor’s management of all tasks that require completion and the Contractor’s management will assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the KO/COR/ACOR.

Contractor employees shall perform independent of and without the supervision of any

Government official. Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

The Government will control access to the facility and will perform the inspection and acceptance of completed work and tasks.

2.22 Government Furnished: The Government will provide the equipment, material, and services described or referenced in this section for use in performance of this contract.

Property/equipment and services provided are for the sole purpose of supporting the requirements of the contract; any other use is prohibited. All Government-furnished property/equipment is subject to the terms and requirements set forth in Federal Acquisition

Regulation (FAR) clause 52.245-4.

2.22.1 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

2.22.2 The Contractor shall arrange for access to any area to be serviced. The Contractor will be furnished a key to the building if needed or an escort with a key will be provided by the

Government. Contractor personnel shall take necessary steps to secure buildings before leaving by locking all doors. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR/ACOR.

2.22.3 Lost keys shall be reported to the COR/ACOR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be charged to the Contractor.

2.22.4 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

Contracting Officer (KO).

2.22.5 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the

Contractor’s QCP.

2.23 Contractor Furnished: The Contractor shall furnish all materials, equipment, tools, facilities and services required to perform work on-site under this contract as required and not limited to: carbon contacts, copper contacts, silver tipped contacts, contact insulators, contact springs, lubricants, hydraulic fluid, grease controller switch coil (where renewable), stuffing box packing, contact holders, distance pieces, braided and wire connectors, elevator motor and generator brushes, signal lamps, cab lights, ballasts, arc deflectors, fuses and fuse links for the control equipment (does not include the main line fuse), resistance tubes, resistors, rheostats, compression, replacement parts, technician vehicle, computers to connect to the elevator systems.

2.24 Special Requirements: Contractor and all associated sub-contractors’ employees shall comply with applicable Garrison, facility, and Area Commander Garrison/facility access and local security policies and procedures (provided by the COR/ACOR). The Contractor shall also provide all information required for background checks to meet Garrison access requirements to be accomplished by Garrison Provost Marshal Office, Director of Emergency

Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or Garrison change, the Government may require changes in Contractor security matters or processes. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.25 Criminal Background Checks: Employees will be subject to National Agency check for personal security clearance. Directorate of Emergency Services (DES) will determine whether an employee's presence is detrimental to security.

2.26 Security Requirements and Access Control Credentials: Due to increased security of Fort

Leavenworth, all personnel entering the Fort must report to the Visitors Control Center (VCC) for a background check and a day pass by Investigative personnel. Individuals that are working for an approved contract for the Fort may apply for a Locally Access Credential (LAC) card that will give them extended access to the Fort without having to go thru the VCC daily. The

Contractor shall submit the employees Local Access Credential Application Form and Fort

Leavenworth Installation Access Credential Acknowledgment Statement to the COR/ACOR at start of employment. LAC Forms can be found on http://garrison.leavenworth.army.mil/Newcomers--- Visitors/Gate-Information.aspx

2.26.1 Approved applicants shall report to VCC with a form of ID to receive their LAC card.

The LAC will allow temporary access to the installation and must be renewed prior to expiration. Please refer to the Garrison website for information on acceptable forms of ID.

2.26.2 An approved LAC authorizes the individual to access the Fort through the regular DoD

ID lane, but will not allow them to "escort" other non-DoD Individuals.

2.26.3 Loss of LAC card will need to be notified to the COR/ACOR and reported to the DES investigative personnel immediately. Employee must resubmit for a replacement LAC card.

2.26.4 If termination of position occurs, LAC card must be returned to KO/COR/ACOR immediately, for return to VCC within 5 business days of termination.

2.26.5 Disapproved applicants may be denied from entering the installation.

2.27 Vehicle Operation: The Contractor and Contractor employees driving Contractor-owned or privately owned vehicles (POV) on Fort Leavenworth shall possess a valid State driver's license and insurance for both company and private vehicles. Ensure the vehicle has a valid

State registration for both company and private vehicles. There will be indication of company name visible on exterior of the company vehicles.

2.28 Search and Seizure: All Contractor personnel and property are subject to search and seizure upon entering, while on, and leaving the installation. No Contractor employee shall be permitted on the post when such check reveals that his presence would be detrimental to the security of the post or detrimental to the mission of the organization. Removal of employees for any of the reasons stated in this paragraph does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required under this contract.

2.29 Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, new contractor employees, to include subcontractor employees must complete Level I OPSEC training within thirty (30) business days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. All contractor employees and subcontractors must complete annual OPSEC awareness training. The contractor shall submit an OPSEC signed roster for each affected contractor employee and subcontractor employee to the COR/ACOR. Coordination with the COR/ACOR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.30 AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT http://garrison.leavenworth.army.mil/Newcomers---Visitors/Gate-Information.aspx http://garrison.leavenworth.army.mil/Newcomers---Visitors/Gate-Information.aspx

Level I awareness training within thirty (30) business days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. All contractor employees and subcontractors must complete annual AT Level I Training. The contractor shall submit a signed roster for each affected contractor employee and subcontractor employee to the COR/ACOR. Coordination with the COR/ACOR will be implemented as changes occur and annotated as needed, as applicable to this Department of the Army requirement.

2.31 iWATCH Training: This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the

COR/ACOR. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This training shall be completed within thirty (30) business days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. All contractor employees and subcontractors must complete annual iWATCH Training. The contractor shall submit a signed roster for each affected contractor employee and subcontractor employee to the COR/ACOR.

2.32 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The Contractor shall establish and maintain physical security to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire; and to provide internal safeguards for the security of all Government-furnished property and all property in the possession of the Contractor for the performance of required services. The Contractor shall comply with all installation security requirements.

2.33 Controlled Access Buildings: Portions of the work under this contract are performed in secure areas in which personnel will be escorted by the activity personnel. The Contractor shall comply with restricted area procedures and instructions pertaining to each building/area on the contract. Contractor personnel working in restricted areas such as computer rooms, command communication centers, etc., may be required to sign in and out and state the nature of business at the entrance desk. Work in restricted areas after normal duty hours shall be coordinated with the respective area Security Officer through the COR/ACOR. If the Contractor must deviate from the time designated on the schedule or perform other work (other than emergency work), the Contractor must provide a 24-hour notice to COR/ACOR in order to obtain an escort through secure areas.

2.33.1 United State Disciplinary Barracks Building 1140A: The U. S. Disciplinary Barracks is a maximum security military prison. Paramount consideration will be given to security and safety of all parties concerned. Work within the United State Disciplinary Barracks (USDB) will be followed as described in TE 2.

2.34 Emergency Services: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO/COR/ACOR within 30 minutes of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. Fort

Leavenworth does not have medical facilities available.

2.35 Damages: The Contractor is allowed to submit for relief, under FAR Part 33.2 for loss and damages and the KO will make a determination. The Contractor must submit any insurance certificates and bonds 30 business days after contract award and within 5 business days of any changes.

2.36 Safety: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall be responsible for instructing his employees in safety measures. Provide a verbal notification to the KO/COR/ACOR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required

Accident Investigation Reports to the KO/COR/ACOR within five calendar days of each occurrence. If the Contractor fails or refuses to comply promptly with the above safety requirements, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the

Contractor.

2.37 Fire Prevention: The Contractor's operation shall conform to all applicable portions of

CAC&FL Reg 420-2 “Post Fire Regulation.” The Contractor shall instruct all his employees in fire prevention and advise them of requirements as they pertain to this contract. The Contractor shall be subject to fire inspection by the Government.

2.38 Environment and OSHA Requirements: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO/COR/ACOR for final resolution. The Contractor shall notify the KO in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the

Contractor or Contractor personnel may be grounds for the KO/COR/ACOR, to halt all

Contractor performance with a commensurate deduction of monies due from the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the

KO/COR/ACOR.

2.38.1 The Contractor shall submit to the COR/ACOR for approval, a list of proposed chemical products, along with the Safety Data Sheet (SDS), to be used in accordance with the contract specifications. Chemical Product Submittal will be submitted 30 business days after contract award and shall be within five (5) business days when changes are made thereafter.

Once initial chemical products have been approved for use, the Contractor shall submit for approval any new or substitute products along with the related SDS that the Contractor proposes to use. The Contractor shall keep a log with attached SDS, which details all materials currently in use, all materials that remain but are no longer used, and a list of materials stored in vehicles and/or storage sites. Materials which do not fully comply with CAC&FL Reg. 420-2

"Post Fire Regulation" or materials bearing Interstate Commerce Commission (ICC) Red Label

(Acid) shall not be used or be permitted in any building or area covered by this contract.

2.38.2 The Contractor shall not expose building occupants and/or personnel to known hazardous chemical, biological and particle contaminants, which adversely impact air quality, health, building finishes, building systems, and the environment. The Contractor shall consider environmental and safety elements in the low-impact environmental chemical policy. The

Contractor shall adhere to Industry best practices and comply with local regulatory requirements, such as Green Seal GS-37 standard, or if GS-37 is not applicable (e.g., for products such as carpet cleaners, floor finishers or stripper), use products that do not exceed maximum allowable Volatile Organic Chemical (VOC) levels.

2.39 Green Procurement: In order to comply with the green procurement requirements of

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive

Order 13423, the Government requires the use of recycled and recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive

Procurement Guidelines. These materials and products must meet the requirements of the

Performance Work Statement (PWS), must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content. The Contractor shall track the purchase, quantities, and the percent of recyclable content for these materials throughout the life of the contract. The Contractor will make available to the KO/COR/ACOR their summary report of certification and estimate when requested. The intended end use of the item, materials with recovered materials content, at levels recommended by the EPA's CPG is found at website;

http://www.epa.gov/cpg/products.

2.40 Disposal: The Contractor shall properly dispose of all cleaning hazardous waste, to include floor stripper and wax products in accordance with product disposal standards and environmental regulations.

2.41 Energy and Utilities Conservation Programs: Contractor shall participate in Fort

Leavenworth's energy conservation for all government and contractors facilities. The Contractor shall be responsible for instructing his workers in utilities conservation practices. The Contractor shall be subject to unannounced energy conservation inspections by the Government. The

Contractor shall be responsible for operating under conditions which preclude the waste of utilities including, but not necessarily limited to, the following:

2.41.1 Instruct personnel in utilities conservation practices, and require them to operate under conditions that preclude waste of Government-furnished utilities.

2.41.2 Comply with the Fort Leavenworth Energy Conservation Program IAW AR 420-1

“Army Facilitates Management”, and as directed hereafter.

2.41.3 Comply with published rules and regulations issued by the US Department of Energy;

10 CFR 430 “Energy Conservation Programs for Consumer Products”.

2.41.4 The electrical equipment required to fulfill the requirements of this contract shall be suitable for operation using the existing outlets in the buildings. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, which requires capacities exceeding that of existing outlets.

2.41.5 Use timing or cycle-control devices to promote energy savings. Turn off equipment after the required usage. Turn off lights upon exiting rooms when there are no other occupants.

http://www.epa.gov/cpg/products

2.41.6 Use installed lights and air conditioning only in offices and areas where and when work is actually being performed.

2.41.7 Control for heating, ventilation, and air conditioning systems shall be adjusted by authorized personnel only.

2.41.8 Minimize energy losses. Add insulation or make other changes for savings.

2.41.9 Turn off water faucets or valves after the required usage.

2.41.10 The Contractor and his personnel shall report the malfunction of any utility’s control or the misuse of any utility to the COR/ACOR.

3.0 Performance Requirements and Standards.

3.1 High Level Objectives: The Contractor shall provide all management, tools, equipment, parts and repairs (under $100.00), and labor necessary to ensure that all elevators are operational. This includes but is not limited to service / emergency calls as well as scheduled services at Fort Leavenworth. The Contractor shall follow all applicable elevator, standard, codes, and regulations in order to meet the requirements of this PWS also all work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, Army standards, instructions, and commercial practices. Any parts that will cost more than

$100.00 needs to be sent on a cost proposal, with Contractor’s letterhead or proposal form, to the COR/ACOR for approval before any work is performed. The COR/ACOR will determine the type of funding for parts and services. If utilizing the funded bulk clin, the COR/ACOR will forward to the Ordering Officer to request the parts and services. If determined additional funds need to be placed on the contract, the COR/ACOR will arrange the process with the

KO. If the elevator is shut down due to this delay the COR/ACOR needs to be notified before the Contractor leaves that location.

3.2 Routine Maintenance and Repairs: The work described in the TE shall be performed by the Contractor and, unless otherwise specified, applies to all parts of the elevator, including but not limited to machine motors, generator brushes, controller selectors, wormgears, thrush bearings, brake magnet, brake magnet coils or brake motors, brakes shoes, windings, rotating elements, contact, coils, resistances for operating motor circuits, magnets frames, leveling devises, cams, car and hoist-way door hangers, track and guides, door operating devices, interlocks and operating devices, car lights, push buttons, annunciators, indicators, hall lanterns, car bulb replacements/ballasts, and all other elevator signal devices.

3.2.1 Examining and equalizing tension of all hoisting ropes/cables, repairing or replacing all electrical wiring and conductors extending to the elevator from main line switch in the machine room and outlets in the hoist-ways. The main line switch, together with its fuses, is excluded.

3.2.2 Keeping the guide rails clean and properly lubricated. When roller guide types are involved no rail lubrication shall be used. When necessary, the Contractor shall renew guide shoe gibs or rollers as required to ensure smooth and quiet operation. All hydraulic oil reservoirs shall have their fluid levels checked, refilled to the correct level, and sealed to prevent leakage. The Contractor shall use lubricants, fluids, and hydraulic oils that can withstand heat or cold as dictated by local weather conditions for those elevators or areas that are exposed to temperature variations that are not otherwise controlled.

3.2.3 Keeping the exterior of the machinery and any other parts of the equipment subject to rust, painted and presentable at all times. The motor windings and controller coils shall be treated with proper insulating compound as required for safe and satisfactory operation of equipment.

3.2.4 Contractor shall thoroughly document checks and tests to elevator operations and equipment when called on to perform maintenance and repairs. The Contractor shall record details of what was tested or checked, what tests were performed, and what the findings were.

3.2.5 The Contractor shall clean the entire elevator shaft two (2) times a year at six (6) month intervals. This will include but is not limited to the top of the car, ledges, floor, sump area, and door tracks. The Contractor shall remove accumulated dust, dirt, trash and any foreign debris to include the removal of any unintended hydraulic fluid.

3.2.6 The Contractor shall maintain a service log within each elevator room.

3.2.7 After each scheduled/unscheduled maintenance and/or repair, a ticket shall be turned in physically or electronically to the COR/ACOR listing information on items tested, cleaned, serviced, repaired, and needing parts within two (2) business days.

3.2.8 The Contractor shall prepare and submit to the COR/ACOR a schedule for inspection and preventive maintenance for all elevators / chairlifts within Thirty (30) business days prior to the start date of the contract and five (5) business days preceding any changes.

3.3 Perform Service / Emergency Call Responses: Service calls will be responded to by the

Contractor within 24 hrs of notification. Emergency calls will be responded to within 2 hrs of notification. Service calls will be called in to the Contractor for elevator problems such as but not limited to: abnormal noises, elevator car vibrations, and burned out bulbs. Contractor will also be called for emergency service calls on breakdowns that will include but are not limited to, entrapments, power bumps (to rest the computer), low oil issues, and any other issues that may happen to the elevator causing it to not be operational. Emergency calls will also be called for elevators that are not operating in buildings that only have one (1) elevator due to

ADA and mission issues. Service and Emergency calls are at no additional cost to the

Government.

3.3.1 After each scheduled/unscheduled service call and/or repair, a ticket shall be turned in physically or electronically to the COR/ACOR listing information on items tested, cleaned, serviced, repaired, and needing parts within two (2) business days.

3.4 Safety Testing: The testing is a requirement of this contract. Shall be in accordance with

Part 8 of the Safety Code for Elevators and Escalators and shall be performed at the beginning of the contract as directed by the COR/ACOR. Testing will cover but not limited to: testing of phones, stop ringer, phases, shut off ball valve pressure, hydraulic pressure. The Contractor shall promptly correct any defects it has found (only after authorization if over $100.00 to repair) and furnish the COR/ACOR with a written statement that the elevators have been tested and do comply with the requirements of the code referred to above.

3.4.1 Full load tests shall be performed on elevators as indicated on the award schedules. The

Contractor shall also provide certification prior to the end of the contract (may be required in any given contract period if options are not exercised) that all elevators are in good operating condition and are in compliance with all safety codes. The American Standard Safety Code for Elevators and Escalators, ASME/ANSIA17.1 can be obtained from The American Society of Mechanical Engineers, United Engineer Center, 345 E. 47th Street, New York, NY 11017.

3.4.2 The Contractor shall submit to the COR/ACOR, no later than five (5) business days after tests are accomplished, a safety/full load inspection report. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the elevator. If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR/ACOR for appropriate decision and action.

3.5 Completion of Work: Upon completion of any maintenance or repair work, the elevator equipment, its components, and the general area of the machine room shall be cleaned. The

Contractor shall remove all trash, broken or used elevator parts, and cleaning materials from the machine room. Cleaning materials and shop towels used by the Contractor shall be disposed of off Government property. The Contractor shall be responsible for safe guarding all Government property in his work area. At the close of each work period, facilities and equipment rooms shall be secured.

3.6 Parts Replacement: When the replacement of parts costing $100 or less is needed the

Contractor shall obtain and replace the part as a part of the bid for scheduled maintenance and repair service. The part shall be installed at no additional cost to the Government. Grouping small parts together to increase the value above the specified $100 is not acceptable. When the replacement of an individual part having a value greater than $100 is needed the Contractor shall inform the COR/ACOR verbally immediately and reported in writing on a cost proposal form no later than the 1600 the following day on company letterhead/proposal form with the following information: The name and location of the building of the elevator,…