Combined_Solicitation_Synopsis_Effective_Writing.docx

Combined Synopsis/Solicitation for a DDE Effective Writing Instructor Services at the U.S. Army War College (USAWC) Carlisle Barracks, PA.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

SYNOPSIS:

A requirement for an Effective Writing Instructor Services for the Department of Distance Education (DDE) at the US Army War College (USAWC) at Carlisle Barracks, Carlisle PA.

The solicitation number is W91QF0-18-R-0003. The solicitation is issued as a request for quotation (RFQ) pursuant to FAR 13.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-83 effective 3 August 2015 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil or http://www.acquisition.gov/far/.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is 611310 and the small business size standard is $27,500,000.00. Product Service Code is U099.

Quotes are due No Later Than (NLT) 30 April 2018 at 2:00 p.m. EST. Quotes shall be emailed to the POC’s for this requirement, Contract Specialist Edward Ruud, edward.a.ruud.civ@mail.mil and Contracting Officer Larry L. Brown; larry.l.brown9.civ@mail.mil. All questions shall be submitted via e-mail to the POC’s for this requirement and they will be responded to on an amendment to this solicitation.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

The Description of all requirements are in the Performance Work Statement (PWS) to follow.

The following FAR clauses and provisions apply to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See RFQ to follow for Addendum) The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Quoters must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items and 52.219-1, Small Business Program Representations (OCT 2014) – Alternate I (MAY 2014) with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

CLIN Structure:

ITEM NO

Writing Assessment Instruction

FFP

Writing Assessment Instruction- Base Period- In accordance with PWS.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011101453

PSC CD: U008

NET AMT

Meetings

Meetings- Base Period, In accordance with PWS.

FOB: Destination

NET AMT

CMRA

CMRA- In accordance with PWS- Base Period FOB: Destination

NET AMT

FFP

Option Period 1-Writing Instructions- In accordance with PWS.

FOB: Destination

NET AMT

FFP

Option Period 1- Meetings- In accordance with PWS.

FOB: Destination

NET AMT

FFP

Option Period 1-CMRA- In accordance with PWS.

FOB: Destination

NET AMT

FFP

Option Period 2-Writing Assessment Instruction- In accordance with PWS.

FOB: Destination

NET AMT

FFP

Option Period 2-Meetings- In accordance with PWS.

FOB: Destination

NET AMT

FFP

Option Period 2-CMRA- In accordance with PWS.

FOB: Destination

NET AMT

DELIVERY INFORMATION

31-JUL-2018

W2H6 SCH USA WAR COLLEGE

INSTALLATION PROPERTY BOOK OFFICE

323 ENGINEER AVE CARLISLE BARRACKS

CARLISLE PA 17013-5057

703-805-3200 FOB: Destination

W25BDX

31-JUL-2018

W25BDX

31-JUL-2018

W25BDX

31-JUL-2019

W25BDX

31-JUL-2019

W25BDX

31-JUL-2019

W25BDX

31-JUL-2020

W25BDX

31-JUL-2020

W25BDX

31-JUL-2020

W25BDX

OPENING NOTES

This solicitation is issued in accordance with FAR 13 Simplified Procedures for Certain Commercial Items.

Quote and Proposal / Offeror and Quoter are used interchangeably.

Additionally:

1. All information on the solicitation must be filled out completely and returned. Incomplete submissions will be determined not in conformance to the Solicitation and may be rejected.

2. Please be sure to read the entire solicitation for sections that require vendor information to be submitted.

3. All contractors must be actively registered in System for Award Management (SAM) in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: www.sam.gov/portal /public/SAM/. Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability.

The government reserves the right to award one Firm Fixed Price contract resulting from this solicitation to responsible quoters on a Full Trade Off basis whose quote, conforming to the solicitation, will be the most advantageous to the Government. Please also refer to the Performance Work Statement (PWS) and FAR 52.212-2.

Quotes which are unrealistic in terms of technical or unrealistically low in price will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of the proposed contractual requirement and may be rejected.

In selecting the offer most advantageous to the Government the following factors will be considered: Technical, Past Performance and Price.

PERFORMANCE WORK STATEMENT

U.S. ARMY WAR COLLEGE, SCHOOL OF STRATEGIC LANDPOWER

DEPARTMENT OF DISTANCE EDUCATION, FIRST YEAR STUDIES

EFFECTIVE WRITING INSTRUCTOR SERVICES

1. GENERAL:

1.1 Description of Services/Introduction: This Performance Work Statement identifies the minimum requirements to serve as an Effective Writing Instructor and Evaluator for the Distance Education Program (DEP) in the First Year Studies Program, Department of Distance Education (DDE), School of Strategic Landpower, U.S. Army War College (USAWC). This work encompasses activities designed to improve the ability of the DEP students to negotiate the academic program at the USAWC and to communicate effectively in writing at the graduate level. The work is organized into two elements or line items: (1) Student Assessment and (2) Writing Instruction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Effective Writing Instructor services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 The U.S. Army War College is the premier graduate level professional program that prepares selected military, civilian, and international leaders for the responsibilities of strategic leadership; educates current and future leaders on the development and employment of land power in a joint, interagency, intergovernmental, and multinational environment; conducts research and publishes on national security and military strategy; and engages in activities that support the Army’s strategic communication efforts.

1.2.2 The U.S Army War College Distance Education Program is a blended online and resident Senior Service College spanning two academic years, running from May through June during the first year and June through July the second year. During the first year of studies, the curriculum consists of a two-day resident orientation seminar; a nonresident (online) orientation course; four nonresident (online) Core Courses; and the two-week First Resident Course in June. During the second year of studies, the curriculum consists of four nonresident (online) Core Courses; a nonresident (online) Elective or writing project; and the two-week Second Resident Course, followed by graduation in July.

1.2.3 DEP courses employ techniques such as instructional commentary, directed readings, learning objects, video and audio recordings. DEP assessment methodologies include but are not limited to: written papers of various formats, ranging in length from 500 to 2000 words; research projects in the range of 5000-6000 words; asynchronous, online discussion forums where students produce individual or team submissions; online written examinations; exercises; and face-to-face, synchronous discussion, using both Voice Over Internet Protocol (VOIP) software and conducted in the seminar room during the two Resident Courses.

1.2.4 The U.S. Army War College currently operates the Compass and Blackboard which perform the functions of a Learning Content Management System (LCMS) and a Learning Management System (LMS). As an LCMS, BlackBoard delivers course content to students and hosts asynchronous discussion forums to assess student learning. As an LMS, Compass maintains student biographical, contact and academic information, and provides a venue to receive, evaluate and store student products submitted to meet assessment requirements.

1.3 Objectives: The Effective Writing Instructor shall provide instruction, assessment and guidance to students enrolled in the Distance Education Program (DEP).

1.4 Scope: The Contractor shall serve as an Effective Writing Instructor and Evaluator providing services for a Distance Education Program in the First Year Studies, Department of Distance Education, School of Strategic Landpower, U.S. Army War College. The work encompasses assessing up to 100 student writing submissions and basic writing instruction offered in six 1-hour and 20–minute sessions and addresses grammar for written English, sentence structure, revision strategies and other appropriate topics as the 1st Year Director, Contracting Officer Representative and the Contractor may agree. Instruction is designed to improve the ability of the USAWC DEP students to negotiate the academic program at the USAWC and to communicate effectively in writing at the graduate level.

1.5 Period of Performance: The period of performance shall be the following, providing all options are exercised:

Base Year: 1 June 2018 – 31 July 2018 Option Year 1: 1 June 2019 – 31 July 2019 Option Year 2: 1 June 2020 – 31 July 2020

The two option period will be exercised unilaterally at the Government’s discretion. The Government also reserve the right to unilaterally exercise FAR 52.217-8 Option to Extend Services.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered to the COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made, thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The following Federal legal holidays are observed by this installation:

1.6.4 Hours of Operation: During the period in which the Contractor is actively involved in the evaluation process, the Contractor shall be accessible to students and DDE Government employees by e-mail and by phone during normal business hours (8:00 a.m. through 4:30 p.m. Eastern Time) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at:

a. U.S. Army War College, Carlisle Barracks, Pennsylvania.

b. Another location from which the Contractor can perform all aspects of this Contract, with the exception of all meetings and training, which must take place in residence at Carlisle Barracks.

c. The Effective Writing Seminars and the Introduction to Strategic Writing and Discourse classes will be conducted in a virtual classroom using Blackboard Collaborate. The specific location to be determined.

1.6.6 Type of Contract: The government will award a Firm Fixed Priced Contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract is not required to have a security clearance.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain currency on items listed in this PWS.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Identified by the potential Contractor at time of bid submission. No more than two key personnel will be allowed. See Clause 5152.204-4001.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear badges in the performance of this service.

1.6.12.1 The contractor shall provide each employee an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material. The badge shall be easily readable and include employee's name, contractor's name, functional area of assignment, security clearance if applicable, and color photograph. The ID badge template shall be approved by the contracting officer or his or her designee before contract start date.

1.6.12.2 Display of ID Badges: Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

1.6.12.3 Answering Telephones: Contractor personnel shall identify themselves as contractor employees when answering Government telephones.

1.6.12.4 Utilizing Electronic Mail:

(1) When contractor personnel send e‐mail messages to Government personnel while performing on this contract, the contractor's e‐mail address shall include the company name together with the person's name.

(2) When it is necessary for contractor personnel to have a user address on a Government computer, the Government shall ensure that person's e‐mail address includes the name of their company.

1.6.13 Contractor Travel: Any travel in support of this contract is the responsibility of the contractor.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AER Academic Evaluation Report

CD Course Director

CNSP Commandant’s National Security Program

DDE Department of Distance Education DEP Distance Education Program

FRC First Resident Course GFE Government Furnished Equipment GFI Government Furnished Information GFM Government Furnished Material HIPAA Health Insurance Portability and Accountability Act of 1996 JPME Joint Professional Military Education

OPMEP Officer Professional Military Education Policy (OPMEP)

PRP Program Research Program

SRC Second Resident Course

VOIP Voice Over Internet Protocol

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Contractor shall be directly responsible and accountable for all Government property in his/her possession. The Contractor shall return all Government property in its original condition at the end of the contract period of performance. The Contractor shall sign for receipt of Government property.

The Government will provide the following Government-Furnished Information (GFI), Government-Furnished Materials (GFM) and Government-Furnished Equipment (GFE). Any additional GFI, GFM and/or GFE shall be requested through the COR.

3.1. Services:

3.1.1 Access to, maintain and operate the DEP LMS.

3.1.2 A user account on the U.S. Army War College Local Area Network (LAN) in accordance with paragraph 4.3.5. This account will include an e-mail address and access to the DEP LMS.

3.1.3 Government property mail services, for official Government business only, and only in direct support of this contract.

3.2 Facilities.

3.2.1 Access to computer terminals on the U.S. Army War College LAN in common-user study carrels in the U.S. Army War College Library, or in DDE spaces, as available. The Government will not issue a computer as GFE to the Contractor.

3.2.2 Telephone services at the U.S. Army War College, only for direct support of this contract.

3.3 Utilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, i.e turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Access to, i.e., scanners, fax machines, printers, copiers.

3.5 Materials:

3.5.1 Provide course references in electronic or paper form.

3.5.2 Issue a Common Access Card (CAC), as needed in accordance with paragraph 4.3.4.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR QUALIFICATIONS

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 The Contractor shall possess:

4.2.1 Knowledge of the pedagogical processes, educational philosophy and instructional techniques appropriate at the graduate level and of U.S. Military educational institutions which teach at a distance. Such knowledge may be evidenced in portfolio examples of past work involving similar or representative course (resume, curriculum vitae or transcript).

4.2.2 A candidate must have at least two (2) years of experience in teaching, evaluating, and writing at the graduate level. The highest qualified candidate will have five (5) years or greater, in teaching, evaluating, and writing at the graduate level.

4.2.3 Proficiency in English, teaching of academic writing, and familiarity with publishing is required. The preferred candidate will be proficient in English, teaching of academic writing, and familiarity with publishing in military journals.

4.2.4 A Master’s Degree from an accredited institution in English, rhetoric, communication studies, or a closely aligned discipline is required.

4.2.5 Ability to design a course syllabus, organize and conduct a seminar, and effectively deliver individualized instruction.

4.2.6 Ability to provide written and oral critiques of student performance that are honest, sensitive, and encouraging.

4.3 The Contractor shall be:

4.3.1 Experienced in the use of Microsoft Office® (i.e. Word, Outlook, Power Point, SharePoint Portal).

4.3.2 Experienced in the use of a Learning Management System (LMS) recognized in the academic community; see paragraph 2.3. Examples include, but are not limited to, Blackboard (the current LMS of the U.S. Army War College), Compass (the current Student Information System (SIS)), Desire2Learn®, or Moodle™. The highest qualified candidate will have over five years of experience teaching in a SSC distance learning program using Blackboard, collaboration tools, and leading forum as well as experience in course development of a core course or elective and the ability to effectively conduct graduate-level inquiry-driven seminar learning using concepts of adult learning. Bloom’s taxonomy, seminar discourse, seminar team building and reflective learning.

4.3.3 Experienced in the use of Blackboard Collaborate.

4.3.4 Able to meet all requirements to be issued a Common Access Card (CAC) as set forth on the Defense Human Resource Activity website titled, “Getting Your Common Access Card (CAC),” http://www.cac.mil/common-access-card/getting-your-cac/ (accessed 13 May 2013).

4.3.5 Able to meet all personnel security requirements to be granted access to a U.S. Government Information System (the U.S. Army War College local area network) as set forth in Chapter 4 of Army Regulation 25-2, Information Assurance.

4.3.6 Able to perform word processing and data entry tasks associated with evaluating and electronically annotating student submissions and recording correspondence and conversations in the LMS database.

4.3.7 Willing to be trained on site in the use of visual and automation technology in the individual seminar rooms at Carlisle Barracks. Experienced in the use of visual and automation technology in the individual seminar rooms at Carlisle Barracks is preferred.

4.3.8 During execution of this contract, if an individual who is actually performing work in accordance with the contract needs to be excused from work, individuals chosen to actually perform work on this contract must present commensurate qualifications as the individuals presented at the time of the award. The vendor must provide qualification documents and/or a curriculum vitae for their candidates.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The Contractor shall provide services for:

5.1.1 Effective Writing Seminar and Student Assessment.

5.1.1.1 The Contractor shall provide classroom instruction in Effective Writing, referred to hereafter as the Effective Writing Seminar or EWS, to no more than 100 students identified by the Contracting Officer Representative (COR) as those most in need of such instruction.

5.1.1.2 Basic writing instruction will be offered in six one-hour 20 minute sessions and address: grammar for written English, sentence structure, revision strategies and other appropriate topics as the COR and the Contractor agree upon.

5.1.1.3 Instruction will be delivered in six (6) sections of 15 to 17 students each, referred to hereafter as EWS-A, EWS-B, and EWS-C with each EWS meeting once weekly in a one-hour and 20 minute session for three weeks starting 11 Jun 2018 and running through 10 Jul 2018 for the base year period. If option year dates are different from the base year dates, advance notice will be provided with the actual dates. Classes will not be held over the independence holiday weekend. Each week, meetings will be held via BlackBoard. The COR will allow the contractor access and to assist with technical issues.

5.1.1.4 Total number of classroom contact hours per section is four (4). Total number of classroom contact hours for all sections combined is twenty four (24). EWSs will typically meet as the COR and the Contractor agree upon.

5.1.1.5 The Contractor shall prepare and provide a preliminary syllabus prior to the start of the Effective Writing Seminar. COR may amend and supplement the syllabus as the COR and the Contractor agree upon. The final syllabus must be agreed to and in place before instruction begins on the week of 11 June 18. The syllabus will need to be revised slightly each year as we receive feedback and discover what works and doesn't. The COR will arrange for BB Access, instructional facilities and provide instructional materials, when appropriate. Texts and instructional materials are to be jointly selected by the COR and the Contractor. The Contractor will meet with the COR and/or Year Group Director on an “as needed” basis.

5.1.1.6 The Contractor shall review/evaluate up to 100 student submissions using professional expertise and judgment, and the USAWC writing standards for organization, content, and style. Evaluations are to be sent directly to the students concerned via email within 5 working days of the submission.

5.1.1.7 The student submissions and data folders are subject to the Privacy Act of 1974. Control of the electronic data/folders requires the Contractor to safeguard all passwords or communications and any data that the Contractor may download as part of the student evaluation process. The Contractor is personally responsible for ensuring that student Privacy Act information is appropriately safeguarded when accessing the current DEP LMS from any location – on site or away from the U.S. Army War College.

5.1.1.8 The Contractor shall return student telephone calls and e-mails within twenty-four hours of receipt. The Contractor shall enter substantive conversations with students into the DEP SIS “Official Correspondence” field under “Students” menu.

5.1.1.9 The Contractor shall meet with the Government representative to discuss text selection and syllabi preparation as soon as performance begins within two weeks of contract award. This meeting will last approximately two (2) hours.

5.1.1.10 The Contractor will enjoy full academic freedom, but must be sensitive to issues and considerations that have the potential to undermine credibility with students seeking writing assistance.

5.1.1.11 Meetings. Each year, the Contractor shall physically attend up to five meetings (lasting approximately two hours in length) as designated by the First Year Director. The Contractor must specify the title of each meeting that he/she attended when preparing an invoice. These meetings are not normally used to meet Government training requirements specified by the Contracting Officer.

5.2. Task Heading.

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS (AT/OPSEC)

5.2.1. Anti-Terrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer if a COR is not assigned) within 35 calendar days after completion of training by all such employees. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil.

5.2.2. Access and General Force Protection Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable policies and procedures regarding access to installations and facilities as promulgated by commanders of those entities. A Government representative will provide these policies to the Contractor. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, the Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.2.3 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

5.2.4. iWatch (Anti-Terrorism Awareness) Training. The Contractor and all associated subcontractors working within any Carlisle Barracks facility or area will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training Statement: “Guard information about yourself and your job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information and destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and report unusual or suspicious behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.”

5.2.5. Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of the contract and must successfully complete the DoD Cyber Awareness Challenge Training (formerly known as Army Information Awareness Training) prior to access to the information system and then annually thereafter. Additionally, Contractor personnel must annually sign an acceptable use policy (AUP). The training is available online at https://ia.signal.army.mil/DoDIAA/. Contractor personnel must also meet all personnel security requirements in Chapter 4 of Army Regulation 25-2, Information Assurance.

5.2.6. OPSEC Training. Per Army Regulation 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. Please contact your Department Training Coordinator for the most recent link/slides to this course.

5.3. CONTRACTOR MANAGEMENT REPORTING (eCMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https:// armycmra.dmdc.osd.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

• Communicative Arts Directive, Resident Education Class of 2015/Distance Education Class of 2015/2016

• Carlisle Barracks Regulation, No. 210-2, Severe Weather Warnings

• Carlisle Barracks Regulation, No. 25-56, Contractor Mail

• Carlisle Barracks Regulation, No. 25-71, Wireless Digital Subscriber (DSL) Access within the United States Army War College and Carlisle Barracks

• Carlisle Barracks Pamphlet, No. 10-1, Administrative Policies and Procedures for Students, Faculty and Staff

• Carlisle Barracks Circular, No. 351-1, Curricular Data, Academic Year 20XX

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

A Contracting Officer's Representative (COR) will be assigned to monitor the Contractor's performance under the contract; the COR is qualified to act as the Government QAE (Quality Assurance Expert) and evaluate the services required to ensure compliance. The following matrix provides some of the Performance Requirements that will be evaluated, but it is not all inclusive.

ITEM

PERFORMANCE OBJECTIVE

PWS PARAGRAPH REFERENCE

PERFORMANCE THRESHOLD

5.1.1.1 thru 5.1.1.5

100% Compliance

Evaluate writing products for up to 100 DDE students and identify students most in need of writing improvement/assistance.

5.1.1.6

Ensure the privacy of student electronic submissions/work and data folders IAW the Privacy Act of 1974.

5.1.1.7

Return student telephone calls and e-mails within 24 hours of receipt.

5.1.1.8

97% Compliance

Attend scheduled meetings per COR and Year Group Director.

5.1.1.11

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Quantity

To Reference

5.1.1.5

Reporting (CMRA)

CLAUSES INCORPORATED BY REFERENCE

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS (OCT 2015)

Quote Preparation Instructions IAW FAR 52.212-1

A. Instructions to Quoters.

1. Quotes shall be submitted via email to Contract Specialist Edward Ruud, edward.a.ruud.civ@mail.mil and Contracting Officer Larry Brown, larry.l.brown9.civ@mail.mil prior to 30 April 2018 at 2:00 p.m. EST. Contractors shall confirm receipt of all quote submittals. Upon receipt of electronic submissions, the Contract Specialist will acknowledge the quotes were received with a confirmation email; however, time is based on actual quote receipt not on confirmation email. It is the responsibility of the quoter to ensure electronic submissions were properly sent and a confirmation email will be sent.

1. Electronic submissions via email is the only acceptable form of quote submission.

Faxed submissions will not be accepted.

2. The sole point of contact responsible for supplying additional information and answering all…