W91CRB-18-R-0008_COOP.pdf

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until local time

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A X B X C

D

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X G F 51 - 63

64 - 75 X H 76 - 79

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 79

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91CRB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 32 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

34 - 35

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 36 - 37 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 38 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

39 - 49

PART II - CONTRACT CLAUSES

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

20 Sep 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W91CRB-18-R-0008

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

Labor Support Service

CPFF

Contractor shall provide all deliverable and services as stated in section 3 and 4 of the PWS incorporated herein.

FOB: Destination

PSC CD: D301

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Job

Travel

COST

Per Section 5 of the PWS. All travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and would be reimbursed in accordance with the Joint Travel Regulation (JTR). Contracting Officer's Representative (COR) approval prior to travel is required.

FOB: Destination

ESTIMATED COST

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Job

Other Direct Cost

COST

Per Section 3 of the PWS. Any incidental Other Direct Cost (ODC) materials required to support this contract shall be approved by the contract COR prior to purchase.

FOB: Destination

ESTIMATED COST

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Accounting for Contract Services

Accounting for Contract Services – an Accounting for Contract Services Requirement is incorporated in Section H of the contract, and the contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. This CLIN is NOT SEPARATELY

PRICED.

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Data Requirement List (CDRL)

FFP

Contract shall provide as stated section 8 of the PWS and Attachment 6. This CLIN is NOT SEPARATELY PRICED.

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Job Transition In Support

FFP

The contractor shall provide Phase In support per PWS section 3.8.

1001 Job OPTION Labor Support Service

CPFF

Contractor shall provide all deliverable and services as stated in section 3 and 4 of the PWS incorporated herein.

PSC CD: D301

FIXED FEE

TOTAL EST COST + FEE

1002 Job OPTION Travel

COST

Per Section 5 of the PWS. All travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and would be reimbursed in accordance with the Joint Travel Regulation (JTR). Contracting Officer's Representative (COR) approval prior to travel is required.

1003 Job OPTION Other Direct Cost

COST

Per Section 3 of the PWS. Any incidental Other Direct Cost (ODC) materials required to support this contract shall be approved by the contract COR prior to purchase.

OPTION Accounting for Contract Services

Accounting for Contract Services – an Accounting for Contract Services Requirement is incorporated in Section H of the contract, and the contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. This CLIN is NOT SEPARATELY

PRICED.

OPTION Contract Data Requirement List (CDRL)

FFP

Contract shall provide as stated section 8 of the PWS and Attachment 6. This CLIN

2001 Job OPTION Labor Support Service

CPFF

Contractor shall provide all deliverable and services as stated in section 3 and 4 of the PWS incorporated herein.

2002 Job OPTION Travel

COST

Per Section 5 of the PWS. All travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and would be reimbursed in accordance with the Joint Travel Regulation (JTR). Contracting Officer's Representative

2003 Job OPTION Other Direct Cost

COST

Per Section 3 of the PWS. Any incidental Other Direct Cost (ODC) materials required to support this contract shall be approved by the contract COR prior to required to provide data on contractor manpower (including subcontractor

OPTION Contract Data Requirement List (CDRL)

FFP

3001 Job OPTION Labor Support Service

CPFF

Contractor shall provide all deliverable and services as stated in section 3 and 4 of the PWS incorporated herein.

3002 Job OPTION Travel

COST

Per Section 5 of the PWS. All travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and would be reimbursed in accordance with the Joint Travel Regulation (JTR). Contracting Officer's Representative

3003 Job OPTION Other Direct Cost

COST

Per Section 3 of the PWS. Any incidental Other Direct Cost (ODC) materials required to support this contract shall be approved by the contract COR prior to required to provide data on contractor manpower (including subcontractor

OPTION Contract Data Requirement List (CDRL)

FFP

4001 Job OPTION Labor Support Service

CPFF

Contractor shall provide all deliverable and services as stated in section 3 and 4 of the PWS incorporated herein.

4002 Job OPTION Travel

COST

Per Section 5 of the PWS. All travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 and would be reimbursed in accordance with the Joint Travel Regulation (JTR). Contracting Officer's Representative

4003 Job OPTION Other Direct Cost

COST

Per Section 3 of the PWS. Any incidental Other Direct Cost (ODC) materials required to support this contract shall be approved by the contract COR prior to required to provide data on contractor manpower (including subcontractor

OPTION Contract Data Requirement List (CDRL)

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

HQDA CONTINUITY OF OPERATIONS (COOP)

PERFORMANCE WORK STATEMENT (PWS)

Rev: 7 September 2018

1. Objectives: The Headquarters, Department of the Army Continuity of Operations (COOP) is an information technology based command, control and communications (C3) system that provides for informed decision making, status monitoring and communication ability linked to the Army Commands (ACOM), Army Service Component Commands (ASCC), and Direct Reporting Units (DRU). COOP also requires a predictive awareness and rapid, clear communications to organizations at all levels of pending threats and hazards. Command and control (C2) functions are performed through an arrangement of personnel, equipment, communications, facilities, and procedures employed by a commander in planning, directing, coordinating, and controlling forces and operations in the accomplishment of the mission (Joint Publication 1-02). All Continuity functions require an integrated C2 system for effective employment.

Therefore, continuity functions must have effective command and control processes and supporting systems to achieve mission success and interface with all levels of the National Military Command System (NMCS) and its information technology equipment at the TOP SECRET SCI level. As a result, this task is focused on effectively developing, operating, maintaining, and improving the continuity C2 processes for the Headquarters, Department of the Army (HQDA) staff in support of the Secretary of the Army (SECARMY) and Chief of Staff Army (CSA) COOP program and systems.

The Secretary of the Army has assigned primary responsibility to the Deputy Chief of Staff, Operations, Plans and Training (G3/5/7) for establishing The Army COOP Program policy and procedures for synchronizing all supporting command and control and information technology systems. The CSA has assigned the G3/5/7 as the point of contact for the Army COOP program and systems. In the execution of these responsibilities, this contract shall support the Army COOP Program, Deputy Chief of Staff, G-3/5/7, DAMO-OD in developing all aspects of a viable COOP program as defined by Presidential Policy Directive/PPD 40, CJCS, and OSD plans and directives for the SECARMY and the CSA. This support includes the planning, training, and exercising tasks related to COOP processes and COOP-related information technology and command and control systems and programs described in the Joint Staff, OSD, and Army publications. HQDA COOP Program office will use this support to: institutionalize the HQDA COOP program and continuity system and revise the Army Regulation (AR) 500-3 and supporting plans as necessary; further refine and implement the HQDA COOP training and exercise program; and develop and implement guidance and directives, instructions and standard operating procedures (SOP) to support Army COOP system execution and operations. This effort shall systematically address the long-term objective of establishing and maintaining a viable COOP program and continuity system for the Army that meets evolving National, DOD, CJCS, Army Protection, and threat-based operational requirements.

Additionally this effort supports the Army proponent for AR 500-3 as well as supporting plans that are revised to incorporate changing National and DOD COOP guidance, incorporate lessons learned from the recurring COOP program, as well as the Joint Staff and Army COOP exercise programs. The task areas listed below identify the major tasks to be performed to ensure a viable continuity system. The tasks are repeated on a yearly basis to reflect the recurring AR 500-3 and supporting plans review cycle and exercise program.

2. Scope. Support HQDA with its COOP policy, plans, operations and training in accordance with AR 500-3, DOD Directive 3020.26, and Federal Continuity Directives One and Two to ensure HQDA Command and Control throughout the “all hazards” threat spectrum of evolving, attack-related, terrorist-related, and catastrophic natural events.

3. Performance Requirements.

3.1 – Task 1 - Contract-Level and Task Order (TO) Management.

3.1.1 Subtask 1 – Contract Level Program Management

Provide the G-3/5/7 Continuity Program Manager (CPM) with weekly recurring information to facilitate government management and oversight of task execution.

Perform the technical, functional, and administrative activities needed for the execution of this

Performance Work Statement (PWS).

Provide a plan to the G-3/5/7 CMP, based on government comments, produce an annual work plan. The work plan shall establish tasks, priorities, and dates for the work described below in accordance with government priorities and the contracted level of effort. The work plan shall serve as the guiding document for contractor workload over the course of the year. The contractor shall update the work plan as required based on mutual written agreement between the contractor and G-3/5/7 CPM.

3.1.2 Subtask 2 – Task Order Management

Provide monthly status reports to G-3/5/7 CPM detailing the activities performed during the previous month with issues and recommendations for the upcoming month.

o The monthly status report will be delivered not later than 10 business days after the last working day of each month. The report shall include requirements of the contract vehicle and be delivered to the HQDA Continuity Program Manager or designated representative detailing work performed the previous month, status of ongoing projects and deliverables, and work scheduled for the upcoming month. The format and content of this report will be coordinated with the HQDA CPM.

Deliverables: A001 - Program Management Annual Work Plan

A002 - Program Weekly Status Report A003 - Monthly Status Report

3.2 Task 2 – Provide Continuity Capabilities to the Army and HQDA.

The contractor shall work with the Army COOP PM in all aspects of COOP program planning and system integration in support of AR 500-3 requirements, related planning documents, and information technology and communications systems at the TS/SCI level. The contractor shall assist in ensuring that Department of the Army COOP efforts are coordinated and synchronized with activities throughout the DoD COOP community.

3.2.1 Subtask 1 – COOP Execution Support. The contractor will provide support to the Army COOP Program Office to aid in the execution of the Army COOP Operations Plan (OPLAN). Utilizing the HQDA Army Staffing process, the contractor shall coordinate, update, and maintain planning and policy documents in support of the Army COOP Program to include but not limited to AR 500-3 and DODD

3020.26 required policy, planning, and analytical activities. All tasks are subject to the final approval of the Army COOP Program Office. Examples include maintaining and updating regulations and OPLANs and the following:

Biennial OPLAN development and publication.

Develop and produce a HQDA Directorate level COOP plans and supporting plans as required.

Assist with reviewing and revising AR 500-3 and Army COOP plan to meet current National, DOD, and CJCS threat based and operational requirements and changing HQDA COOP operational concepts.

The contractor shall review the DoD COOP OPLAN and policies for inclusion into the Army

COOP OPLAN.

The contractor shall revise and maintain a COOP Execution Decision Process.

The contractor shall assist in maintaining the HQDA COOP Command and Control (C2) procedures.

The contractor shall assist in ensuring COOP execution procedures address the four phases of COOP Operations.

The contractor shall maintain resilient and robust alert and notification (A&N) systems to alert and notify the COOP Community in the event of Execution of the COOP OPLAN.

The contractor shall maintain the A&N procedures and update all A&N rosters quarterly or when changes occur.

3.2.2 Subtask 2 – Continuity of Operations Planning Support. The contractor shall assist the Army COOP Program Office in all aspects of COOP Operations planning and system integration. The contractor shall assist in ensuring that Department of the Army COOP efforts are coordinated and synchronized with activities throughout the DOD COOP community. Support may take the form of, but is not limited to:

Maintaining alert and notification processes and technology based systems Biennial Mission Essential Function Review and report COOP course of action development process and the COOP-related Command and Control and

Crisis Response systems and procedures Assist with HQDA COOP Operations Plan Development Biannually COOP relationship to the Army Operations Center functions and associated procedures Communications and information technology continuity systems Assist with DA COOP Policy Development to encompass all DoD and Joint Staff policy and technical system requirements for approval by the Army COOP Program Office.

Exercises, simulation, and training Vulnerability Assessment and Threat Identification Emergency Contact Information Database Management Relocation site(s) configuration and information technology systems up to and including TOP

SECRET SCI.

Training and awareness programs Transportation Planning (i.e. emergency evacuation transportation) Transportation planning and support for exercises and Site Orientations Operations management and information dissemination procedures Program management Web page management and design

The work entails but is not limited to the following:

Assess the COOP Programs of Army Commands (ACOM), Army Service Component Commands (ASCC), and Direct Reporting Units (DRU).

Develop a standardized checklist to measure compliance with the requirements identified in AR 500-3 and Federal Continuity Directive (FCD) One.

Support any COOP-related modernization effort, policy or information technology system, established to ensure that information relevant to COOP planning is collected, analyzed and transmitted across all information dissemination systems.

Assist with the development and production of AR 500-3.

Assist with the development and production of COOP standard operating and alert and notification procedures that contain the executable detail required by AR 500-3 and supporting plans and systems for the approval by the Army COOP Program Office.

Revise and develop relocation sites reception procedures and systems to support tasks identified in the AR 500-3 and supporting plans and systems.

Develop and maintain the multi-year program management plan to assist HQDA in reaching their strategic objectives for full implementation of a viable COOP program and, where required, incorporate HQDA modernization efforts into the HQDA COOP plan.

Contractor contributions in these areas may be in the form of plans, information papers, briefings, procedures or other methods suitable to the task. As an ongoing task throughout the effort, the contractor shall ensure that HQDA COOP efforts are coordinated and synchronized with activities ongoing throughout the DoD COOP community.

Deliverables: A004 - COOP Execution Support Process and Procedures A005 - Biennial Mission Essential Function Review Report A006 - HQDA Directorate Level COOP Plan A007 - Multi-year program management plan

A008 - HQDA COOP OPLAN

A009 - Site Reception Plans A010 - AR 500-3 revision recommendations

3.3 Task 3 – Provide Continuity Information Technology Support.

The contractor shall provide Information Technology (IT) support staff at Continuity Facilities (CF). The contractor shall work in conjunction with the Army Facility Manager and host installation/activity/agency to ensure support from CFs is synchronized with the COOP Program Manager. The contractor shall maintain, in coordination with host installation/activity/agency, multiple continuity facilities to be used by the HQDA during execution of the COOP OPLAN. The facilities and information technology systems will be maintained to a state of readiness so that the HQDA Emergency Relocation Group (ERG) can become operational within 12-hours of notification of execution of the HQDA COOP OPLAN in accordance with DoD continuity policy.

Ensure proper management of the office automation (computer, printers Etc.), video teleconferencing (VTC) equipment and secure video teleconferencing (SVTC) equipment.

Maintain VCT and SVTC systems.

In coordination with the COOP Program Manager, program for and coordinate office space modernization, Voice over IP systems, and office supplies.

Plan equipment maintained in accordance with (IAW) a 5-Year life cycle plan.

Ensure VTCs are programmed for 7 year life-cycle management.

3.3.1 Subtask 1. Facility Readiness.

The contractor shall assist the Army Facility Manager in conducting Reception, Staging, Onward Movement, and Integration (RSOI) for the ERG and assist the host installation in RSOI at all continuity facilities.

The contractor, as required, will conduct surveys of potential continuity facilities. Survey reports will include facility risk assessment, capability assessment, cost analysis, and cost aversion strategies.

Maintain an online COOP access rostering application.

Conduct monthly orientations to each continuity facility for COOP POCs and ERG members.

Deliverables: A013 - COOP access rosters

3.3.2 Subtask 2. Communications Readiness. In concert with appropriate Army communication technical leads the contractor shall ensure the operational readiness of all offices or workspaces relative to IT/communications hardware and systems in direct support of the HQDA ERG at each relocation site. The contractor shall:

Analyze supported unit requirements and determine technical solutions for satisfying these requirements

Provide HQDA COOP IT support staff working at the relocation sites in support of the Army Facility Manager.

Provide site IT system and communications system status reporting as part of the continuity facility readiness report for Continuity of Government Change (COGCON).

Maintain all offices and submit appropriate work orders to correct IT related problems Repair and maintain computer and server hardware assigned to the HQDA ERG Provide Tier 1, 2 desktop support and Tier 3 system administration to five TS/SCI SCIF’s Provide on-site troubleshooting and repair for all ERG designated local area networks (LAN) Maintain VTC and SVTC hardware and coordinate and schedule VTC and SVTCs in support of the ERG Manage and schedule SVTC’s in a JWIC suite Interface with on-site IT/communications support organization(s) to resolve local network and backbone infrastructure problems Assist the Army Facility Manager with turn-ins or transfer of HQDA ERG property Work in concert with the Communications Security (COMSEC) Custodians at each relocation site to ensure software for KOV-14/KSV 21s (Fortezza Cards) used with the Secure Terminal Equipment (STE) telephone instruments are updated as required and that all STE hardware upgrades are also applied when directed by the appropriate authority up to and including TOP

SECRET SCI.

Assist in implementing appropriate Army IT/IM system administration procedures and guidelines

The contractor shall ensure the operational readiness of the relocation spaces at Continuity Facilities (CFs).

Deliverables: A011 - COOP Continuity Facility Readiness Report.

A012 - SCIF IT & SVTC Maintenance Support A014 – IT Information Briefing

3.4 Task 4 – COOP Test, Training, Exercises, (TT&E) and Readiness.

The contractor will assist the Army COOP Program Office in all aspects of design, development and conduct of robust exercise program to support HQDA Emergency Relocation Staff (ERS). The contractor shall annually synchronize all tests, training, and exercise activities in support of the Army COOP Program. The contractor shall conduct readiness activities that ensure appropriate HQDA Staff are proficient while operating at their assigned continuity facility.

3.4.1 Subtask 1 – COOP Training and Exercise Support.

The contractor shall assist in the development and maintenance of an annual HQDA COOP Test, Training, and Exercise (TT&E) Program consistent with DoD Policy.

Design and develop exercise documentation (Execution Orders), and conduct exercises to train, test, and evaluate COOP plans, processes, and systems in accordance with the COOP exercise program guidance.

Develop and conduct required COOP Exercises during the period of performance.

Support the government in Chairman of the Joint Chiefs of Staff-sponsored exercise program

(CSEP) exercises related to COOP program execution scheduled during the period of performance of this contract. This includes attending the various planning conferences and also coordinating with the Army’s “warfighting” exercise staff to ensure that COOP exercise requirements are incorporated as required by the Joint Staff/J7.

Develop Exercise Master Scenario Events List (MSEL) exercise injects and record into the Joint MSEL Management System (JMSEL).

Synchronize HQDA COOP exercises with National Level, OSD and Joint Staff exercises.

Develop and utilize a network of HQDA Principal Agency Trusted Agents to conduct Exercise

Design workshop and facilitate the staff’s participation in exercise design.

Publish After-Action Reviews (AARs) upon the completion of each exercise.

Maintain a Corrective Action Plan (CAP)

Develop and conduct, at a minimum, monthly Alert and Notification (A&N) tests that exercise the HQDA COOP Alert and Notification system.

Develop and maintain an annual COOP exercise program to test and evaluate the plans, processes, and systems comprising the HQDA COOP program and systems.

Coordinate transportation for exercises and Relocation Site Orientations.

Support the Army COOP Office with training the Joint Staff Joint Emergency Evacuation (JEEP)

Plan Load Coordinators and coordinating JEEP movement missions.

Develop and maintain a training program focusing on Mission Essential Functions (MEF) development and the requirements set forth in FCD 2.

Deliverables:

A018 - Annual HQDA COOP Test, Training and Exercise Plan A019 - Exercise Execution Orders A020 - Master Scenario Events List (MSEL) A017 - After Action Reviews A022 - Corrective Action Plan A023 - JEEP Movement Operations A024 - HQDA MEF Training Program A016 - Develop HQDA Agency Trusted Agents A015 – Synchronize HQDA COOP Exercise A021 - After Action Reviews A022 – Working Group procedures or other methods suitable to the task. As an ongoing task throughout the effort, the contractor shall ensure that HQDA COOP efforts are coordinated and synchronized with activities ongoing throughout the DoD COOP community.

3.4.2 Subtask 2 – COOP Working Group Support. The contractor shall provide subject matter expertise to the HQDA COOP Working Group and support the HQDA attendees to the DoD COOP Working Group and the DoD Executive Steering Group. The contractor shall:

Attend and document the HQDA COOP Working Group meetings. When requested, the Contractor will provide subject matter expertise to this working group.

When directed, the contractor will attend, in support of the appropriate HQDA representative, the DoD COOP Working Group and DoD Executive Steering Group members. When requested, the contractor will provide subject matter expertise to these working groups.

Prepare and deliver point papers, briefings and minutes for scheduled Army, DOD and Executive Level COOP working groups and other related working groups or meetings as necessary.

procedures or other methods suitable to the task. As an ongoing task throughout the effort, the contractor shall ensure that HQDA COOP efforts are coordinated and synchronized with activities ongoing throughout the DoD COOP community.

Deliverables: Working Group Briefings and Minutes

3.4.3 Subtask 3 - COOP Response Execution Support.

The contractor shall provide personnel to support the HQDA COOP Response during a contingency situation to support C2 transfer and decision support systems.

The Contractor staff shall understand AR 500-3, the Army COOP Plan, supporting checklists, plans and systems and specifically the Army COOP Response functions and alert notification systems. The contractor shall be prepared to perform daily shift duty and relocate to the primary Army relocation site (s), as directed.

3.5 Task 5 – Provide COOP Assessments to Army organizations.

The Army COOP Program serves as a functional element of the overall Army Protection Program to include additional activities in regard to mission assurance. The contractor shall support the Army Protection Program Assessment (APPA) Team (regarding COOP equity) as they execute annual assessments of ACOMS, ASCCS, and DRU COOP Programs. Similarly, the contractor will support the HQDA Directorate of Mission Assurance as they execute annual assessments of programmed HQDA staff agencies.

Deliverable: A026 - Support the APPA Team A027 - Participate as an assessor on the APPA Team A028 - Assess the COOP Programs as required

A029 - COOP Assessment and Briefing

3.6 Task 6 – COOP Budget.

The contractor shall assist the HQDA COOP Program Manager (PM) and Army Facility Manager in determining financial requirements. The contractor will maintain an accurate accounting of all Labor hours and Other Direct Cost expenditures on the Monthly Status Report. The contractor may not purchase equipment or supplies without the prior COOP Program Manager review and written validation.

Deliverable: A030 - Monthly Finance Report

3.7 Tasks 7 – Accounting for Contract Services Requirement – Enterprise-Wide Contractor Manpower Reporting Application

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army Continuity of Operations (COOP) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s Contractor Manpower Reporting website.

3.8 Task 8 – Transition Plan

TRANSITION PLAN: The Contractor shall be responsible for providing a transition plan with its proposal, which includes the following:

3.8.1 Phase In- Plan will provide the following:

3.8.1.1 Clearly demonstrates a reasonable, realistic approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period.

3.8.1.2 Identifies risk and proposes appropriate mitigation strategies.

3.8.1.3 Proposes a realistic, achievable and affordable transition schedule and staffing plan.

3.8.1.4 Ensures sufficient resources are on hand and available to begin work on the effort.

3.8.1.5 Offers an approach to ensure the availability of trained and qualified personnel.

3.8.2 Phase-Out Plan will:

3.8.2.1 Enables a smooth transition to replacement services and ensures no disruption in service when the existing contract performance period ends.

3.8.2.2 Provides for phase-in support for up to 45 days to the selected contractor if the incumbent contractor is not selected herein.

3.8.2.3 Allows for the transfer of knowledge, experience and lessons learned to the new contractor.

3.8.2.4 Includes a process to appropriately transfer all property, documentation, digital and hard copies of all in-progress working files, historical files, and briefings for incoming personnel, timelines and standards for completion.

Deliverable: A032 – Transition Plan

4. Position Descriptions and Requirements

4.a Disaster Recovery Administrator (Key Personnel) Provides program management oversight and accountability for all activities in support of the Headquarters, Department of the Army (HQDA) COOP Program office. Provide guidance and management oversight of team responsible for ensuring that a viable COOP capability exists allowing HQDA organizations to accomplish their mission essential functions (MEF) under all circumstances from any of established continuity facilities. Specific tasks are divided into three categories: COOP analytical support, Emergency Relocation Facility (ERF) support, and Information Technology (IT) and Communications readiness. Serves as an Action Officer in support of the Army COOP Program within the HQDA Operations Directorate.

COOP Analytical Support Provide direct support to the Army COOP Program manager in the management of the overall Program.

Tasks focus on management of the COOP budget and liaising with HQDA COOP POCs on both the execution of the HQDA COOP Plan and the execution of their organization’s COOP responsibilities.

Specific tasks include:

Training ERG personnel on COOP execution and conducting ERF orientations Development of HQDA COOP Metrics to measure our COOP capability across each ERF Assist in reviewing National and OSD COOP policies at the TS SCI level and their implications on

HQDA

Assist in the planning of HQDA COOP Exercises Assist in the development of the HQDA COOP OPLAN and associated revisions Developing the HQDA COOP Pandemic Influenza (PI) COOP Plan Functional Lead on teleworking initiative within G-33 Functional Lead for execution of all COOP exercises including organizing all logistical support at the

ERFs and arranging transportation to support HQDA ERG personnel.

Provide detail accounting of all ODC expenditures in the monthly status report.

Assist with planning and programming the COOP Budget to meet CF requirements subject to the final determination of the COOP Program Manager.

Procuring, at the Program Manager’s direction, materials and supplies to support the program;

research cost to ensure the government is getting the best value possible Developing, maintaining and improving the Emergency Relocation Staff Roster (ERoSter) Conduct monthly Alert and Notification Exercises

Conduct Information Technology (IT) and Communications Readiness In concert with appropriate Army IT and information management agencies, ensure the operational readiness of all offices and workspaces, and IT/Communications hardware and systems in direct support of the HQDA ERG at each relocation site. Specified activities include:

Advising the COOP Program Manager on IT-related issues/taskings impacting the ERG Consolidating and meeting the IT requirements of the HQDA ERG. This entails compiling, cataloguing, and assessing each organization’s MEF and the IT requirements to accomplish that MEF. Determine cost effective ways to meet all agencies’ requirements.

Facilitating COOP IT Working Group and COOP Configuration Management meetings in coordination with CIO/G6, NETCOM, and HQDA IT Service Providers.

Providing oversight Tier 1, Tier 2 and Tier 3 desktop support to HQDA AOC personnel.

Providing oversight Tier 1, Tier 2 and Tier 3 SVTC support to AOC users.

Providing network administration for all AOC workstations and servers.

Providing oversight management of contractor COOP IT support staff at the ERFs Repair and maintain IT equipment; workstation, server hardware, coper, digital sender, SVTC equipment and Domain Controllers.

Maintain SVTC distribution lists across multiple networks.

Coordinating with host organization and ERS IT providers supporting each ERF Assist with establishing Service Level Agreements (SLAs) and Technical Agreements where applicable; monitor compliance with established agreements Assist with establishing POM requirements to support IT/communications life cycle replacement plan(s)

Required experience/qualifications:

Position requires Senior Executive level experience at Department or Agency Headquarters level managing a COOP Program with a minimum of Eight (8) years of experience. Experience in other DoD and Service COOP programs shall also meet this requirement. Education: Requires Master’s Degree in Business Management, Management Science or Information Technology, or IT technical field. Eligible to obtain TOP SECRET SCI Clearance.

Desired experience/qualifications:

Certified Project Management Professional (PMP)

4.b Instructional Technologist (Key Personnel) Responsible for three (3) functional areas within the HQDA COOP branch: education, training and operations. Within the education realm ensures a competent Emergency Relocation Staff (ERS). Uses a variety of venues such as instruction to newly assigned Continuity Points of Contacts (CPOCs), conducting monthly COOP working groups, and serving as the primary liaison between each CPOC and the COOP Exercise Team. The training role ranges from teaching COOP introductory briefings to new CPOCs and senior leadership, to ensuring the Army Operations Center/Army Watch is proficient in their communication role during a COOP execution. Robust training must include considerations for each Emergency Relocation Group (ERG) at the assigned Continuity Facility (CF) in support of the entire HQDA ERS. The role within COOP operations extends from building and coordinating staff packages, managing the Government Emergency Telephone Service cards, maintaining a viable alert and notification system, fulfilling requests for information from the COOP community, maintaining two web pages, supporting orientations to alternate facilities and developing the agenda and supporting material for COOP working groups. Serves as an Action Officer in support of the Army COOP Program within the HQDA Operations Directorate. Specific tasks include:

Education:

Coordinates with the Army Exercise Operations Branch and COOP personnel to promote COOP exercise goals and objectives Serves as the primary liaison between each agency CPOC and the COOP Exercise Team Supports exercise design, development, and conduct Supports/drafts After-Action Reports (AAR) and Corrective Action Plans (CAP) Drafts Exercise Plans / Operations Orders Evaluates exercises

Supports the draft exercise AAR Drafts an annual Test, Training and Exercise plan Supports Master Scenario Events List (MSEL) exercise injects and record into the Joint MESL

Management System (JMSEL)

Training:

Maintain COOP Overview slide presentations Teach new COOP personnel COOP Basic principles and requirements Teach COOP Basic principles and other related topics to senior leadership Train Army Watch personnel on Alert and Notification procedures as well as actions required to execute Joint Emergency Evacuation Plan (JEEP) Recruit and train load coordinators to fulfil JEEP requirements Operations:

Draft and coordinate staff packages Manage the Government Emergency Telephone Service card account Maintain a viable alert and notification system Assist the Program Manager with requests for information from the COOP community Maintain two web pages Support orientations to alternate facilities Develop the agendas and supporting material for COOP working groups

Required experience/qualifications:

Experience required at Headquarters or Department level in COOP training development, operational development and exercise planning at OSD, Joint Staff or Service level. Requires a minimum of Five (5) years of experience training development or education. Education: Requires Bachelor of Arts or Science in Education, Management Science, Information Technology or related field. Eligible to obtain TOP SECRET SCI Clearance.

4.c Strategic Planner (Key Personnel) Shall work with Army COOP Office in all aspects of COOP program planning and system integration to support all AR 500-3 requirements, related documents, and information and communications systems.

Responsible for ensuring that Department of the Army COOP efforts are coordinated and synchronized with activities throughout the DoD COOP community. Serves as an Action Officer in support of the Army COOP Program within the HQDA Operations Directorate.

Provides subject matter expertise required to develop and maintain a COOP Program for the HQDA subordinate commands/agencies in accordance with the requirements of AR 500-3. Shall provide planning support and assistance to the subordinate commands/agencies by ensuring that the component COOP guidance, policies, plans, and procedures are consistent with directives from the National Continuity Policy Implementation Plan and Federal Continuity Directives 1 and 2, DoD Directive 3020.26, Chairman Joint Chief of Staff COOP Operations Oder 3-CY, Joint Emergency Evacuation Plan 1-CY, Survival Mobile Command Center 2-CY and Army Regulation 500-3. The support includes COOP planning support and assistance that covers all aspects of COOP planning. Specific tasks include:

Preparation, revision and updates to the HQDA COOP OPLAN Preparation, revision and updates to AR 500-3 Support Force Protection Assessment Team Assessments and Staff Assistance Visits of Army

Commands, Army Service Component Command, and Direct Reporting Units Conduct and prepare Biennial HQDA MEF Review Coordinate Department of the Army Relocation Site Program Support HQDA’s responsibility for the development, implementation, and management of Army COOP policy and program direction through AR 500-3.

Develop, coordinate, and validate COOP requirements through the HQDA MEF Review; develop

MEF review training plan for the HQDA staff.

Ensure Army COOP guidance, policies, plans, and procedures are consistent with directives from the President, Office of the Secretary of Defense (OSD), Department of Homeland Defense, Federal Emergency Management Agency, Secretary of the Army, Chief of Staff, Army, and the Chairman of the Joint Chiefs of Staff (CJCS).

As subject matter experts, support and advise the DAMO-OD as the Army’s single authoritative representative for management, oversight and policy compliance of the Army COOP Program.

Prepare, coordinate, validate and maintain the HQDA COOP Operations Plan and update the plan at least every two years.

Coordinate Army transportation assets to support the Joint Staff planning responsibilities for the emergency evacuation of key leaders and resources from the National Capital Region (NCR).

Plan, conduct, test, and assess execution of the HQDA COOP OPLAN at least annually. These may be tabletop, functional, or full-scale exercises as determined by the senior Army official responsible for the organization. Corrective actions, lessons learned, metrics, tracking mechanisms, procedures and/or formats will be deemed necessary and formatted by this senior Army official.

Exercise and test continuity plans with OSD, Joint Staff, Services, and subordinate component commands as required.

Develop and implement coordinated multi-year strategic management plans in accordance with the Army COOP Program.

Establish a decision process for determining appropriate actions in implementing continuity plans and procedures with or without warning, during duty and non-duty hours, and address stand-down of continuity operations and transition back to normal operations.

Assess COOP programs of ASCCs/DRUs/ACOMs in coordination with the G34’s Army Protection Program Assessment Team.

Required qualifications:

Experience in Headquarters or Department level COOP planning at OSD, Joint Staff or Service level.

Demonstrated experience in joint, strategic, or operational planning with a minimum of Five (5) years of experience writing plans or regulations at the joint staff, military service, Combatant Command (COCOM), Army Command (ACOM), Army Service Component Command (ASCC), or Direct Reporting Unit (DRU) level. Education: Bachelor of Arts or Science in Education, Management Science, Information Technology or related field. Eligible to obtain TOP SECRET SCI Clearance.

Desired experience/qualifications:

Master of Arts or Science in Education, Management Science, Information Technology or related field.

Qualified Joint Planner (3H) skill identifier.

4.d Exercises Planner (Key Personnel) Shall work with the Army COOP Program to design, develop, and conduct COOP related exercises in support off the Headquarters, Department of the Army’s (HQDA) Emergency Relocation Staff (ERS).

Ensure timely After-Action Reporting (AAR) and synchronized corrective action planning (CAP) between HQDA staff sections and the ERS. Ensure the Headquarters’ Department of the Army COOP capabilities comply with requirements set forth in the HQDA COOP OPLAN through robust exercises program designed to test capabilities and validate Emergency Relocations Staff (ERS) requirements. Ensure robust MSEL events to support HQDA Mission Essential Functions (MEFs) and promote HQDA staff synchronization. Lead SME regarding HQDA COOP exercises. Serves as an Action Officer in support of the Army COOP Program within the HQDA Operations Directorate.

Responsible for ensuring COOP equity as a functional element of the Army Protection Program. Lead subject matter expert (SME) in support of the Army Protection Program Assessment (APPA) Team and other protection stakeholders as assigned. Responsible to assess the regulatory compliance and support the development of COOP Programs in accordance with (IAW) Army Regulation (AR) 500-3 and HQDA policy. Specified tasks include:

Design, develop, and conduct HQDA COOP exercises to train, test, and evaluate COOP plans and processes in accordance with the HQDA COOP test, training, and exercise program.

Synchronize HQDA COOP exercise with National Level, OSD, and JS exercises.

Ensure Army COOP Exercises meet the minimum requirements as identified in source documents Develop a network of HQDA Principal Agency Trusted Agents and conduct Exercise Design workshops to facilitate the staff’s participation in Exercise Design process Develop a JTIMS and MSEL training program for all HQDA Trusted Agents Develop exercise documentation to include the master scenario events list, exercise control plan, and evaluation tools.

Draft After-Action Reviews (AARs) upon the completion of each exercise Maintain a Corrective Action Plan (CAP) Work with the Army’s Protection Program Assessment team leads to ensure the COOP Program’s assessment plan complies with AR 525-2, Army Protection Program Develop benchmarks that measure the compliance and effectiveness of Army Command, Direct

Reporting Units, and Army Service Component Command’s COOP Programs in accordance with requirements found in AR 500-3

Document findings and conduct trend analysis of COOP Programs across the Army In HQDA, assess the COOP Programs of each HQDA Principal Staff Element

Required qualifications:

Experience at the Senior Executive level or department agency level in exercise design, development, execution, After-Action Reporting (AAR), and corrective action planning (CAP) at OSD, Joint Staff, Service Headquarters level, or at a Federal Headquarters inter-agency program with a minimum of Five

(5) years of experience. Bachelor of Arts or Science in Education, Management Science, Information Technology or related field. Qualified Homeland Security Exercise Evaluation Program (HSEEP), Prior experience utilizing the Joint Training Information Management System (JTIMS) and Joint Master Scenario Events List (JMSEL). Experience managing exercises for Federal agencies. Eligible to obtain TOP SECRET SCI Clearance.

Desired experience/qualifications:

Qualified Joint Planner. Qualified Federal Emergency Management Agency (FEMA) Master Exercise Practitioner (MEP).

4.e Operations Systems Manager (Key Personnel) In concert with appropriate Army IT and information management agencies ensure the operational readiness of all offices and workspaces, and IT/Communications hardware and systems in direct support of the HQDA ERG at each relocation site. Serves as an Action Officer in support of the Army COOP Program within the HQDA Operations Directorate. Specified activities include:

Advising the COOP Program Manager on IT-related issues/tasking’s impacting the ERG Consolidating and meeting the IT requirements of the HQDA ERG. This entails compiling, cataloguing, and assessing each organization’s MEF and the IT required to accomplish MEF.

Determine cost effective ways to meet all agencies’ requirements.

Facilitating COOP IT Working Group and COOP Configuration Management meetings in coordination with CIO/G6, NETCOM, and HQDA IT Service Providers

Advising on IT-related issues/tasking’s impacting the ERG Provide coordination of HQDA COOP IT support staff at the ERFs Coordinating with host organization and ERS IT providers supporting each ERF Developing Service Level Agreements (SLAs) and Technical Agreements where applicable; monitor compliance with established agreements Assists establishing POM requirements to support IT/communications life cycle replacement plan(s) Conducting Site surveys for establishing new HQDA ERFs in and outside of the National Capital

Region (NCR) as required by the Program Manager.

Assist in the coordination of HQDA COOP Exercises Assist in the development of the HQDA COOP OPLAN and associated revisions

Required Experience/Certification:

Experience at the Master Technician Level in IT management with a minimum of Eight (8) years of experience.