W913FT-16-Q-00090001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued for the follow ing reasons:

1. Extend closing date to 8 February 2015.

2. Answ er questions from some prospective vendors

3. Modify Performance Work Statement, addendums to FAR 52.212-1 and FAR 52.212-2.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W913FT-16-Q-0009

X 9B. DATED (SEE ITEM 11)

13-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jan-2016

CODE

REGIONAL CONTRACTING OFFICE (RCO) BOGOTA

U.S. EMBASSY-BOGOTA

USMILGRP UNIT 5130

AP0 AA 34038-5130

W913FT 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W913FT-16-Q-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Jan-2016 10:00 AM to 08-Feb-2016 10:00 AM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers Solicitation W913FT-16-Q-0009

Question 1: Please confirm if we can offer model 2013 for the requirement?

Answer 1: No.

Question 2: Please confirm how many vehicles are 12 hour with drivers and how many 24 hours with drivers?

Anwer 2 : Eight Vehicles (8) will be needed for 12 hour services (with drivers) Seven Vehicles (7) will be needed for 24 hours service (with drivers)

Question 3 : What we need to offer in following items 0006 - 0007 - 0008 and 0009

Answer 3: ITEM 0006: You have to provide the prices per hour in Colombian Pesos for overtime ITEMS 0007 - 0008 and 0009: Do not price this CLIN

Question 4: Please confirm if the quote for this solicitation can be partially?

Answer 4: No the offer must include all the 15 vehicles

REVISED ADDENDUM FAR 52.212-1

ADDENDUM TO FAR 52.212-1

1. OFFER SUMITTAL INSTRUCTIONS: Offerors are required to submit a complete offer package as listed in Paragraph 2 below. Hard copy or electronic copy of the offers are acceptable. Offer packages must be received on or before the solicitation closing date and time.

a. Submit complete offer packages

Regional Contracting Office – Bogota U.S. Embassy - Bogota Attn: Rosalba Mateus or Juan P. Arzu

MILGP Unit 5140

APO AA 34038-5140

b. Offer packages will be accepted via e-mail to:

Rosalba Mateus rosalba.mateus2.fn@mail.mil Tel: 275-2552 Cellphone: 311-516 8499

Alternate

Juan P. Arzu juan.p.arzulambert.civ@mail.mil Tell: 275-2274

c. Vendors that intend to hand deliver offers must notify Rosalba Mateus or Juan P. Arzu at least one (1) day prior to the closing date to coordinate acceptance and delivery.

d. The Government is not responsible for lost or mishandled packages or late deliveries. Offerors are cautioned to allow sufficient time for timely receipt of offers.

e. The Government reserves the right to extend the notification deadline of the solicitation up to the date offers are initially due. The Government may reject any or all responses if such actions are in the public interest and/or waive informalities and minor irregularities in the submitted offers. The Government reserves the right to cancel this Request for Offer (RFO) and make no award. By responding to this RFO and submitting a offer in response to the RFO, the Contractor understands that the Government shall not be liable for any costs incurred by the Contractor in response to this RFO.

f. Offers submitted electronically via e-mail shall be prepared in Microsoft application programs (i.e., Word and/or Excel).

g. Minimum Offer Acceptance Period - The offer acceptance period is 60 days. The vendor shall make a clear statement in its Offer Documentation that the offer is valid for a period of not less than 60 days from receipt of offers.

2. OFFER FILES Offeror shall submit the following as part of your quote:

(a) Technical Offer

(1) Vehicle Specifications: Offeror shall submit a list of vehicles offered to be used for this contract addressing the minimum requirements as stated in Part 5 Par 5.2 of the PWS.

(2) Vehicle Registration – PWS Part 5 Par 5.3: Offeror shall submit registration documents of the vehicles listed in Par (1) under the name of the company/offeror. AND/OR

(2.1) Company's Certification - PWS Part 5 Par 5.3.1: Offeror shall submit certification of the vehicles listed in Par (1) under the name of the company.

(3) Vehicle Insurance – PWS Part 5 Par 5.4: Offeror shall submit insurance coverage documents for the vehicles listed under Par (1) under the name of the company/offeror. Each vehicle shall be insured to the limits required by law in the name of the company/offeror. AND/OR

(3.1) Company's Certification - PWS Part 5 Par 5.4.1: Offeror shall submit certification of the vehicles listed in Par (1) under the name of the company.

(4) Armoring Certificate and independent Ballistic Testing Certificate: Part 5 Par 5.2.1.1: Offeror shall submit armoring certificate from the company who armored the vehicle and the independent ballistic testing certificate from the company who tested the vehicles. Offeror shall provide the certificates for each vehicle.

AND/OR

(4.1) Armoring and Ballistic Testing Certification - PWS Part 5 Par 5.2.2: Offeror shall submit certification of the vehicles that are in armoring and ballistic testing process.

(5) Vehicles Pre-inspection - PWS Part 5 Par 5.12 through Par 5.12.3: Vehicles will be inspected after award with the awardee. The inspection will occur in accordance with FAR 52.212-2 and its addendum. All vehicles included in the contract shall pass inspection. If one vehicle does not pass inspection, the awardee must change the vehicle.

(b) Price Offer

(1) Standard Form 1449, Solicitation/Contract/Order for Commercial items and Acknowledgment of Amendments, if any. This form shall be signed by an authorized representative of the company.

(2) Schedule of Supplies and Services indicating total offered cost/price.

(3) Completed Representations and Certifications

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items

FAR 52.209-5 Certification Regarding Responsibility Matters

FAR 52.209-7 Information Regarding Responsibility Matters

(4) Statement indicating whether or not only local nationals or third country nationals hired outside the United States will be employed on the resultant contract.

(5) Government reserves the right to inspect the vehicles prior to award the contract

REVISED ADDENDUM FAR 52.212-2

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS

A. BASIS OF AWARD

1. Utilizing the Simplified Procedures for Certain Commercial Items in accordance with FAR subpart 13.5, the Government anticipates awarding a Firm Fixed Price (FFP) type contract resulting from the RFO.

2. IAW FAR Clause 52.212-2, basis of award is Lowest Price, Technically Acceptable.

3. Award of the contract resulting from this solicitation will be made to the responsible vendor whose offer is technically acceptable and the lowest price. The Government reserves the right to determine which offers show the required capability in accordance with the evaluation factors. The Government also reserves the right to eliminate from further consideration those offers which are considered unacceptable and not capable of being made acceptable without major rewrite or revision.

4. The Government contemplates contract award without discussions with Offerors, except for clarifications as described in FAR Subpart 15.3. Therefore, the Vendor’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of offers in the competitive range to the greatest number that will permit an efficient competition among qualified offers.

5. Offerors must be technically qualified and financially responsible to perform the work described in this solicitation. To be considered responsible, an Offeror must be in compliance with FAR 9.104(1)a.

6. Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high, unbalanced, inaccurate or incomplete price offers may be the grounds for eliminating an offer from competition.

7. To be acceptable the proposed light armored vehicles shall meet the minimum requirements IAW Part 5 Par 5.2, 5.2.1, 5.2.1.1, 5.3, 5.3.1, 5.4, 5.4.1, 5.12, and 5.13.

B. EVALUATION FACTORS

1. Factor 1: Technical Acceptability. Offers will be rated on an "Acceptable", or "Unacceptable" basis. In order to be considered for award, an offer must have an "Acceptable" rating for each of the technical sub-factors and an overall "Acceptable" technical rating. Any "Unacceptable" rating on any of the sub-factors will result in an overall technical rating of "Unacceptable".

2. The following sub-factors shall be used to determine technical acceptability. Non-submission of one of these elements shall renders the offer technically unacceptable and shall not be considered for award.

1. Sub-Factor 1 Vehicle Specifications

The vendor's offer will be evaluated to determine if the offeror provided the specifications stated in Part 5 Par 5.2 fo the PWS.

2. Sub-Factor 2 Vehicle Registration

The vendor's offer will be evaluated to determine if the offeror complied with Supervigilancia Registration for each vehicle as stated in Part 5 Par 5.3 of the PWS. Supervigilancia is the Government of Colombia's authoritative body on certifying quality standards for armored vehicles, among other items related to protective security. AND /OR

Company's Certification - PWS Part 5 Par 5.3.1: Offeror shall submit certification of the vehicles listed in Par (1) under the name of the company.

3. Sub-Factor 3 Vehicle Insurance

The vendor's offer will be evaluated to determine if the offeror complied with vehicle insurance requirements as stated in Part 5 Par 5.4 of the PWS. AND/OR

Company's Certification - PWS Part 5 Par 5.3.1: Offeror shall submit certification of the vehicles listed in Par (1) under the name of the company

4. Sub-Factor 4 Armoring Certificate and Independent Ballistic Certifiate Testing

The vendor’s quote will be evaluated to determine if the offeror complied with vehicle armoring and independent ballistic certificates as states in Part 5 Par 5.2.1 of the PWS.

Armoring and Ballistic Testing Certification - PWS Part 5 Par 5.2.2: Offeror shall submit certification of the vehicles that are in armoring and ballistic testing process.

5. Sub-Factor 5 Vehicles Pre-inspection

Vehicles Pre-inspection - PWS Part 5 Par 5.12 through Par 5.12.5: Vehicles will be inspected after award with the awardee. The inspection will occur in accordance with FAR 52.212-2 and its addendum. All vehicles included in the contract shall pass inspection. If one vehicle does not pass inspection, the awardee must change the vehicle.

3. Factor 2: Price

a. Total evaluated price shall be the basis for evaluating price for contract award decision purposes.

Total evaluated price shall be determined by adding the offered prices on the CLINs stated in the solicitation. In the event the unit price(s) and extended price(s) are ambiguous, the Government shall use the indicated unit price(s) for evaluation and award purposes. The Government will award a contract to the offeror whose technically acceptable offer represents the lowest price to the Government.

b. Unless otherwise specified, offerors shall submit prices for all CLINs and for all performance periods.

Failure to submit a price for any CLIN/sub-CLIN shall result in the offer being considered unacceptable.

c. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. As part of the price evaluation, the Government will evaluate the Option to -Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror’s total price. Thus, total evaluated price shall be determined by adding the total price for all options to the total price for the basic requirement plus one-half of the offeror’s final option period price. DBA insurance, if any, and travel will not be included in evaluating price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

C. EVALUATION APPROACH

All offers shall be subject to evaluation by a team of Government evaluators. Each factor and sub-factor shall be evaluated using the following assessment approaches:

1. Technical Evaluation Approach. Quotes will be rated on an “Acceptable” or “Unacceptable” basis. All technical sub-factors will receive an “Acceptable” or “Unacceptable” rating.

Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation Unacceptable Quote does not clearly meet the minimum requirements of the solicitation

2. Price Evaluation Approach. Total evaluated price shall be the basis for evaluating price for contract award decision purposes. Total evaluated price shall be determined by adding the total price for all options to the total price for the basic requirement plus one-half of the offeror’s final option period price. In the event the unit price

(s) and extended price(s) are ambiguous, the Government shall use the indicated unit price(s) for evaluation and award purposes. The Government reserves the right to make an award on any item of a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the offer.

(End of Provision)

REVISED PERFORMANCE WORK STATE

PERFORMANCE WORK STATEMENT (PWS)

Light Armored Vehicle (LAV) Services

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide fifteen (15) Light Armored Vehicles (LAV) services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all resources necessary to include but not limited to the LAVs, drivers, management, supervision, training, equipment, materials, supplies, fuel, repair parts, insurance, maintenance and any other associated equipment and personnel to provide LAV services in support of U.S. personnel in Colombia.

1.2 Background: Force Protection requires the Security Cooperation Office (SCO), Bogota to travel in and around Bogota in Light Armored Vehicles with drivers when conducting operations.

1.3 Objectives: The purpose of this requirement is to provide fifteen (15) light armored vehicles services for current operations in Bogota.

1.4 Scope: Light Armored Vehicle services include drivers, management, supervision, training, equipment, materials, supplies, fuel, repair parts, insurance, maintenance and any other associated equipment and personnel in support of personnel in around Bogota

1.5 Period of Performance: The period of performance will be for one (1) Base period of 12 months and four (4) 12 month option periods. The Period of Performance reads as follows:

Base Year 01 April 2016 – 31 March 2017 Option Year I 01 April 2017 – 31 March 2018 Option Year II 01 April 2018 – 31 March 2019 Option Year III 01 April 2019 – 31 March 2020 Option Year IV 01 April 2020 – 31 March 2021

1.6 General Information

1.6.1 Quality Control: The Contractor shall have a quality control process to ensure all work described in this PWS is performed at or above the standard defined in the Performance Requirements Summary (PRS) and that identifies and corrects potential and actual problem areas throughout the entire scope of the contract. The process shall include clear procedures to identify and prevent recurrence of defective services and shall contain specific surveillance techniques for contracted services. The Government reserves the right to review the contractor’s quality control process, if deemed necessary. The contractor shall submit a quality control plan 10 days after contract award.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: There are no recognized holidays during the performance period as service is required for 12 and 24 hours 7 days a week, 365 days a year.

1.6.4 Hours of Operation: Service will be as follows:

1.6.4.1 For 12 Hour’s Service: The contractor is responsible to provide and ensure that contractor personnel are on duty to accept and respond to service calls from 05:00 hours to 21:00 hours, 7 days a week, 365 days a year.

1.6.4.2 For 24 Hour’s Service: The contractor is responsible to provide and ensure that contractor personnel are on duty to accept and respond to service calls 24 hours a day, 7 days a week, 365 days a year.

NOTE: Individual drivers shall not work more than twelve (12) hours a day or 60 hours in a seven day period including breaks. The contractor is responsible to provide sufficient drivers to comply with Colombia Labor Laws.

1.6.4.3 Driver Schedule and Breaks: Drivers shall not work more that than 12 hours a day including breaks. If more hours are needed, the driver shall be switched with one that has had at least a 12 hour break. Breaks for lunch and dinner will be programmed into the work schedule.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in and around Bogota, Colombia.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Other Requirements: Contractor personnel performing work under this contract must have following service driver requirements:

1.6.7.1. The Contractor shall provide licensed drivers with current local driver’s licenses, the certificate for the Defensive driving training IAW local laws (School approved by Supervigilancia) and the requirements in the PWS.

1.6.7.2 The Contractor employees are strictly drivers and are not authorized to provide any other services. Contract drivers shall not run errands or conducting the personal business of the U.S. Government employee(s) to whom he is assigned.

1.6.7.3 All drivers shall carry working cellular phones, with enough minutes to accomplish duties during their assigned shift. The Contractor shall provide a list of all cell phone numbers for all Regional Security Office (RSO) approved drivers to the COR five days after the contract is issued. Additionally, the Contractor shall ensure that all drivers are provided the cell phone numbers for the COR and 24-Hour Emergency POC.

1.6.7.4 Alcoholic beverages, cognitive or motor skill impairing prescription drugs shall not be consumed. The use of these substances by Contractor personnel while on duty is strictly prohibited. The use of illegal drugs or substances by Contractor personnel is also strictly prohibited. The Contractor shall immediately remove and replace employees who appear to be under the influence of alcoholic beverages or prohibited substances.

1.6.7.5 The Contractor shall ensure compliance with the Colombian labor laws limiting the number of hours an individual employee may work in a given day/week. Replacement or relief drivers shall be made available for those instances when operational requirements mandate the availability of the vehicle service for longer periods than can be legally accommodated by one driver.

1.6.7.6 Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.6.8 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Project Manager: The Contractor shall designate a Project Manager (PM) fluent in Spanish and possesses a good working knowledge of English (Level 3 State Department Standards) to be able to communicate effectively.

The PM shall act as the point of contact for all contract requirements.

1.6.10 Contractor’s Employee Information and Clearance Requirements: The Contractor shall subject its personnel to the Government's approval; as such, all employees providing services under the Contract must pass a suitable background investigation conducted by the U.S. Embassy’s Regional Security Office (RSO) and receive an RSO-issued security certification. RSO clearance procedures require a minimum of 30 calendar days to issue a security certification. However, RSO may require more than 30 calendar days, depending on the circumstances of the investigation.

1.6.10.1 Contract Employees Nominated to the COR at Contract Award. At contract award, the Contractor shall provide to the COR a list of all employees who will be providing services under the contract. This list shall include the following information: full name, copy of cedula, copy of police criminal record, copy of Procuraduria record, name check request form, and other information as required by the RSO. No later than 30 calendar days after contract award, the Contractor must submit to the COR a full nomination package as defined in paragraph 1.6.10.3.

1.6.10.2. Contract Employees Nominated to the COR After Contract Award. Any new contract employee identified to the COR after contract award must receive an RSO-issued security certification prior to providing any services under the Contract. The Contractor must provide to the COR a full nomination package as defined in paragraph

1.6.10.3 at least 30 calendar days prior to the first day that the new employee will begin providing services under the Contract. However, RSO may require more than 30 calendar days, depending on the circumstances of the investigation.

1.6.10.3. Nomination Package. For all employees providing services under the Contract, the Contractor shall submit to the COR a nomination package as defined by the RSO.

1.6.10.4 The KO through the recommendation from RSO and COR reserves the right to exclude any employee from performance under this agreement if any information exists that might suggest the individual is a security risk. The exclusion of an employee for security reasons shall not relieve the Contractor from performance of services required under this agreement. Contractor shall replace the driver without additional cost to the contract.

1.6.10.5 The Contractor shall keep the current list of authorized drivers and provide updates to the KO, RSO and the COR as changes occur, to comply with this security requirement.

1.6.10.6 The contractor shall be responsible for obtaining all driving and insurance credentials required under Colombian laws.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS: Below is the list of the definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract, nor obligate the Government to expend funds.

2.1.4 NATIONAL INSTITUTE OF JUSTICE (NIJ): Organization in charge of Standards for Armored Vehicles.

2.1.5 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.6 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

2.2. ACRONYMS

ARP Administradora de Riesgos Profesionales / Work Connected Injury Policy COR Contracting Officer Representative CRC Certificado Aptitud Fisica / Physical Fitness and Mental Coordination Certificate EPS Empresa Promotora de Salud / Health Entity GO Government Organizations KO Contracting Officer LAV Light Armored Vehicle NIJ National Institute of Justice NGO Non-Government Organizations PWS Performance Work Statement PM Project Manager POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QC Quality Control RSO Regional Security Office U.S. United States TE Technical Exhibit SOAT Seguro Obligatorio para Vehiculos (Automotive Insurance)

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide all resources necessary to include but not limited to management, supervision, personnel/drivers, training, equipment, materials, supplies, fuel, repair parts, maintenance, insurance and any other equipment needed.

4.2 Secret Facility Clearance: N/A

4.3 Materials:

4.3.1 Spare Tire: Operational Spare tire with a hard rubber inserts in a run-flat tire, not steel

4.3.2 Toolbox: It must include screwdrivers, spanner wrench and wrenches

4.3.3 A jack with capacity to support the vehicle

4.3.4 A crosshead

4.3.5 A first aid kit

4.3.6 A fire extinguisher

4.3.7 Two (2) blocks to lock the vehicle

4.3.8 A flashlight

4.3.9 Two (2) functional reflective warning triangles

4.4 Equipment: Vehicles

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The contractor shall provide fifteen (15) Light Armored Vehicles with drivers and maintenance and upkeep of the vehicles.

5.2 Vehicle Specifications: The contractor shall provide the following specifications for the Light Armored Vehicles.

5.2.1 The Contractor shall provide armored vehicles that provide 360 degree protection in accordance with the National Institute of Justice, Ballistic Resistant Protective Materials, and NIJ Standard 0108.01 Level IIIA. All armoring must meet this standard. Independent ballistic testing of armoring material will be provided as part of the vendor’s proposal. The armoring will include 360 degree armoring that ensures the vehicle’s interior passenger compartment; including roof and floor are protected. The 360 degree armoring must also provide 100% protection of the vehicle’s critical mechanical, hydraulic and electrical components, and the vehicular management systems.

Contractor shall be required to provide compliance documentation for all armored vehicles. See website https://www.justnet.org/pdf/0108.01.pdf for complete details.

5.2.1.1 If vehicles are in armoring / ballisttic testing, certification of this proces must be submitted.

5.2.2 All vehicles shall be at least the model 2014 or newer at the time of contract award. Vehicles must be in operational/functional excellent running condition in accordance with the Original Equipment manufacture’s manual.

5.2.3 Tires shall have hard rubber inserts in the run-flat tires, not steel. Radiators shall have a bullet guard in front.

Bullet-proof protection for the engine compartment and radiator shall be installed. The Fuel Tank shall be armored.

Armored windows shall be one composite piece of glass.

5.2.4 Vehicle Type:

Vehicles 12 Hours

Light Armored Vehicle (LAV) SERVICES – Includes drivers, management, supervision, training, equipment, materials, supplies, fuel, repair parts, insurance, maintenance and any other associated equipment and personnel, 12 hours a day, 7 days a week, 365 days a year with the following minimum specification/ characteristics

SUV Mid-Size Model 2014 or newer No. of Seats/Passenger Capacity Seven (7) No. of Doors Five (5) Trunk door may be top-hinged or side-hinged Fuel Engine Diesel / Gasoline Engine Cylinder 2,900 cc or larger (If is Diesel) or 3,900 cc or larger (If is Gasoline)

Vehicles 24 Hours

Light Armored Vehicle (LAV) SERVICES – Includes drivers, management, supervision, training, equipment, materials, supplies, fuel, repair parts, insurance, maintenance and any other associated equipment and personnel, 24 hours a day, 7 days a week, 365 days a year with the following minimum specification/ characteristics

SUV Mid-Size Model 2014 or newer No. of Seats/Passenger Capacity Seven (7) No. of Doors Five (5) Trunk door may be top-hinged or side-hinged Fuel Engine Diesel / Gasoline Engine Cylinder 2,900 cc or larger (If is Diesel) or 3,900 cc or larger (If is Gasoline)

NOTE: If the documents do not show any of the above specifications, vendors must provide a separate certification for the specify specification.

5.3 Vehicle Registration: Compliance with Colombian Supervigilancia: Colombian law requires that all companies either leasing or owning armored vehicles shall be registered with the Supervigilancia and that each individual vehicle also be so registered. Vehicles used to support this requirement shall be owned and registered in the name of the company that leases or owns that vehicle. Each vehicle shall be insured to the limits required by law in the name of the vehicle’s owner.

The contractor shall provide proof of vehicle registration, ownership and insurance for each vehicle with their proposals.

5.3.1 If the proposed vehicles are in the procurement and/or armoring process the vendor must submit a certification indicating the serial number, chasis number and brand for each vehicle.

5.4 Vehicle Insurance: Contractor shall provide full insurance coverage for all vehicles IAW Colombian laws and regulations. Each vehicle shall be insured to the limits required by law in the name of the company/offeror.

5.3.1 If the proposed vehicles are in the procurement and/or armoring process the vendor must submit a certification indicating the serial number, chasis number and brand for each vehicle.

5.5 Safety and Maintenance: The contractor shall comply with all local safety requirements to protect all persons from harm and U.S. Government property from damage. All vehicles shall meet all Colombian safety requirements and have, as a minimum, the following safety features working: rear and front lights, rear view mirrors, windshield wipers, parking brake, horn, air bags, seat belts and side view mirrors. Both the vehicle exterior and interior shall be free of excessive soil, rust and damage that might affect the operating condition of the vehicle. Contractor shall maintain vehicles in good operating condition in accordance with the Original Equipment manufacture’s manual at all times. See Law 769, 2002 Codigo Nacional de Transito & Transporte.

5.5.1 Contractor shall provide a vehicle replacement during maintenance periods with same specifications in PWS 5.2.4.

5.5.2 Contractor shall be notify the COR in advance for the schedule maintenance for the vehicles.

5.6 Vehicle Damage: The Contractor is responsible for all damages to the vehicle, including wear and tear.

However, in the case of documented damage to the vehicle as a result of hostilities against an authorized US Government occupant, the Contractor may request compensation from the US Government.

5.7 Employee Training: The Contractor shall be responsible for training employees on the proper use of armored and non-armored vehicles, defensive, offensive, safety and security driving techniques, evasive driving tactics, and the speed limit of vehicles on US Embassy and military installations and other safety regulations as applicable. All drivers shall be trained in performance of Preventive Maintenance Checks and Services (PMCS) on all vehicles in the Contractor’s fleet. The Contractor shall conduct all training prior to beginning performance under this agreement and conduct annual training prior to the exercise of any options. Contractor shall maintain a record of driver training conducted and make the records available for COR inspection.

5.8 Response Time: The Contractor shall respond to all service calls within 60 minutes, 24 hours a day. In the case of an accident or a vehicle breaking down. Contractor shall provide a replacement vehicle that conforms to all contract requirements and specifications; vehicle must be available for inspection with documents listed in PWS 5.12.

5.9 Service Calls: The Contractor shall establish procedures that will provide the Government caller with a service “Control Number” for verification of date/time that service was requested.

5.10 Subcontracting: Subcontracting is NOT authorized under this agreement. The vehicles provided for support of this requirement shall be owned by and the drivers’ employees of the Contractor.

5.11 Vehicle Subtractions: The Government reserves the right to reduce number of vehicles provided during the period specified in the contract. If this occurs, a minimum 15-day notification will be provided to the contractor.

Cost under the contract will be reduced accordingly based on the pro-rated vehicle price.

5.12 Vehicle Inspection: All vehicles shall be inspected periodically by the Contracting Officer Representative (COR) to ensure compliance with regulations as stated in PWS. Vehicles shall be inspected before each performance period. The COR and contractor shall make a determination of when inspection will be conducted. All vehicle inspections shall be coordinated by the COR and the contractor two (2) days in advance of the inspection.

The COR will provide the contractor with an inspection checklist to use for their inspections. Once the inspection is completed, a copy of the inspection check list will be provided to the Contracting Office.

5.12.1 The contractor shall remove any part of the vehicle if necessary, during vehicle inspection. The Government inspector shall not remove any vehicle part.

5.12.2 Vehicles that do not pass inspection shall be immediately replaced. If the contractor cannot provide vehicles that pass inspection, the contract may be terminated for non-performance.

5.12.3 Vehicles shall be inspected when vehicle are replaced with another vehicle.

5.12.4 Contractor must retain/file all inspection results.

5.12.5 If the proposed vehicles are in the procurement and/or armoring process the vendor must submit a certification indicating the serial number, chasis number and brand for each vehicle. In that case the pre-inspection will be conducted after award with the awardee. The post award inspection will need all documents stated in Par 5.13.

5.13 Documents Required for Vehicle Inspection: The contractor shall comply with the American Embassy Bogota Mission Policy No. 2010-001 Paragraph 9 only. The contractor shall provide a hard copy to the COR of the following documents/information at vehicle inspection:

a. License provided by the superintendence for the armored vehicle (Requested by Supervigilancia - Colombian Law)

b. Armored vehicle permit (Requested by Supervigilancia - Colombian Law)

c. Automobile insurance (Seguro Obligatorio para Vehiculos) SOAT (Requested by Ministerio de

Transporte - Colombian Law)

d. Liability Insurance (Requested by the Embassy Mission Policy No 2010-001 Summary of Motor

Vehicles Safety Management)

e. Proof of ownership (Requested by Ministerio de Trasnporte - Colombian Law)

f. Maintenance program

1. Vehicle manufacturer, year, make, model, size, and type

2. Vehicle chassis VIN number, license plate number, and vehicle number

3. A checklist of major vehicle components requiring scheduled maintenance or service— component list.

4. Annual safety inspections—either as a separate line item or identified in a line item with an interval that meets the requirement of annual inspection (the safety components inspected should be identified in the checklist).

5. Scheduled maintenance activities to be performed, identified by either date (time period), odometer reading (elapsed mileage), or number of lift cycles.

6. Dates the scheduled maintenance or service was actually completed, including any repairs made, depending on software used.

7. Vehicle odometer mileage at time of each maintenance or service.

8. Warranty maintenance service performed, whether noted as part of the regular scheduled maintenance, or performed separately.

9. POC information of person who performed the maintenance.

g. Documentation submitted to the Colombian Supervigilancia agency which certifies the armored protection and armor installation firm).

h. Vehicle tax return

i. The contractor shall provide an English summary of all Spanish documents submitted to the

Government.

5.14 Documents Required for Drivers Inspection

The assigned driver to the vehicle shall provide a hard copy of the following documents for the inspection prior to driving for the SCO to the COR.

Below requirements are required by the American Embassy Bogota Mission Policy No. 2010-001 Summary of Motor Vehicles Safety Management.

a. Copy of current driver’s license. IAW (Colombian National Transit Laws) Codigo Nacional de Transito Law 769, 2011. Drivers with license category C2 can drive cars, SUVs, and bus

b. Copy of the Physical Fitness and Mental Coordination Certificate CRC (Certificado de aptitud fisica mental y de coordinacion motriz)

c. Copies of any and all driving related training certifications (Defensive driver’s training certificate)

d. Copy of Health Insurance Policy / Health Entity EPS (Empresa Promotora de Salud)

e. Copy of Work Connected Injuries Policy ARP (Administradora de Riesgos Profesionales)

5.15 Contractor Travel: Travel to various locations within Colombia may be required during the performance of this contract. Projected travel locations are Sibate, Tolemaida, Espinal, Ibague, Cali, Sumapaz, Sogamoso, Facatativa, Arauca, Buenaventura, Florencia, Larandia, La Macarena, Apiay, Medellin,Villavicencio, Choco, Tumaco, La Dorada Caldas, Cartagena, Pijaos, Popayan, Pasto, Santa Marta, Tulua, Choco, Barranquilla, Bucaramanga, Melgar, Espinal, Zipaquira, Facatativa, Soacha, Cesar, la Guajira, Sucre, Cartagena, Boyaca, Norte de Santander, Nordeste Antioqueño, Nariño, Valle del Cauca, Caldas, Quindio, Risaralda, Popayan, Meta, Guaviare, Vaupes, Villavicencio, Huila, Tolima, Amazonas, Caqueta, Putumayo, Cordoba, Casanare, Vichada, Guainia, Cubara, Pisba, Paya, Labranza Grande, Pajarito, Yopal, Tumaco and Puerto Leguizamo. Contractor is not authorized to travel outside of the locations mentioned above. If travel other locations is required, the contractor shall obtain approval from the POC prior to travel. Travel cost including lodging and per diem shall be reimbursed for actual cost incurred not to exceed the Travel Regulation (JTR) rate. Contractor shall submit back-up documentation of cost incurred against this CLIN. Charges against the Travel CLIN without prior COR or KO authorization shall not be reimbursed.

Contractor shall notify the contracting officer when 75% of the Not to Exceed (NTE) amount has been expended.

Contractor shall not incur cost over the Not-to-Exceed amount. For travel within 12 hours per diem or meals is not authorized and is not reimbursable IAW Federal Travel Regulation (FTR) Chapter 301 Part 301-11.2.

5.16 CONTRACTOR MANPOWER REPORTING (CMR) "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Bogota, Colombia Embassy via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ , and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

5.17 Overtime: Longer hours may be required which shall be authorized by the COR and billed under the Overtime contract line item (CLIN). The Contractor shall ensure compliance with the Colombian labor laws limiting the number of hours an individual employee may work in a given day/week. Replacement or relief drivers will be made available for those occasions when operational requirements mandate the availability of the vehicle for longer periods than can be legally accommodated by one driver. Contractor shall ensure that all overtime are authorized/approved by the COR prior to execution. Overtime hours billed against the contract without proper COR authorization shall not be paid. Overtime will only be billed for service exceeding 12 hours in a single day by a single vehicle or for hours provided by a single vehicle on a single day outside of the established hours under Para 1.6.4.1.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

National Institute of Justice, Ballistic Resistant Protective Materials, NIJ Standard 0108.01, and Level III IAW NIJ- 0108.01.

Law 356 of 1994 Supervigilancia Regulation for Armored Vehicles

Law 769 of 2011 (Colombian National Transit Laws) Codigo Nacional de Transito

American Embassy Bogota Mission Policy No. 2010-001 – Summary of Motor Vehicles Safety Management.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 Documents Required for Vehicle and Driver Inspection

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS SUMMARY

LIGHT ARMORED VEHICLE SERVICES

PWS

Reference

Performance Objective

Performance Standard Acceptable

Quality Level

Monitoring Method

% Deduction from monthly

FAR

52.222-50 c

Combating Trafficking in Persons

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph (b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance

Inspection, COR

Validation

1% of CLINS total monthly price will be deducted.

PWS Part 1 Par

1.6.4.1 & 1.6.4.2

Hours of Operation

Hours of Operation: The armored vehicle services will be provided to US Government personnel in accordance with schedules provided by the Contracting Officer’s Representative (COR) after award. Service will be as follows:

For 12 Hour’s Service: The contractor is responsible to provide and ensure that contractor personnel are on duty to accept and respond to service calls 12 hours a day (from 5:00 am to 21:00 hrs), 7 days a week, 365 days a year.

For 24 Hour’s Service: The contractor is responsible to provide and ensure that contractor personnel are on duty to accept and respond to service calls 24 hours a day, 7 days a week, 365 days a year.

COR

Validation

5% of CLINS total monthly price will be deducted.

PWS Part 1 Par 1.6.7.3

Driver cell phones

Contractor shall provide each driver with a working cell phone with enough minutes to accomplish duties during their assigned shift.

100% compliance required

COR

Surveillance;

Periodic inspection;

Customer input

1% of CLINS total monthly price will be deducted.

Performance Objective

Performance Standard Acceptable

Quality Level

Monitoring Method

% Deduction from monthly

PWS Part 5 Par 5.2.1 to Par 5.2.3

Vehicle Armoring

The contractor shall provide the following specifications for the Light Armored Vehicles.

The Contractor shall provide armored vehicles that cover National Institute of Justice, Ballistic Resistant Protective Materials, NIJ Standard 0108.01, and Level IIIA IAW NIJ-0108.01.

Contractor shall be required to provide compliance documentation for all armored vehicles. See website http://www.eeel.nist.gov/oles/Publications/NIJ- 0108.01.pdf for complete details.

All vehicles shall be at least the model 2010 or newer at the time of contract award. Vehicles must be in operational/functional excellent running condition in accordance with the Original Equipment manufacture’s manual.

Tires shall have hard rubber inserts in the run-flat tires, not steel. Radiators shall have a bullet guard in front. Bullet-proof protection for the engine compartment and radiator shall be installed. Armored windows shall be one composite piece of glass.

100% compliance required.

COR

Surveillance;

Periodic inspection;

Customer input

5% of CLINS total monthly price will be deducted.

PWS Part 5 Par 5.2.4

Vehicle Type Vehicles 12 Hours

Light Armored Vehicle (LAV) SERVICES – Includes…